Disposing of Inactive Records

Confidential Destruction:

Personal Information and Trustee Records that are not scheduled for permanent retention must be destroyed confidentially.

These are records that contain personal information about an individual or individuals, including student academic records, faculty and staff personnel records, and alumnae biographical records, or they are Records of the Board of Trustees of the College, including any non-published materials by the Board in its day-to-day oversight of the institution. These records include, but are not limited to meeting agendas, meeting minutes, committee records, and correspondence.

Shredding is the best method for destroying these records, but most office shredders do not destroy records adequately. The College has an agreement with InfoShred to provide confidential destruction of sensitive material. Their bulk rate charge for destruction is far less than the cost of purchasing and maintaining an office shredder. After clearing the destruction of the records with the Archives and Special Collections contact the Purchasing Coodinator at: x2041 and arrange for a pickup.

General Records and Universal Distribution records that have been determined by the Archives and Special Collection to be non-permanent may be disposed of in standard recycling bins.

These are Records of the administration of the University, its policies and programs, that do not fall into the above categories. These include but are not limited to records from administrative and academic departments and of committees. Or these are Records that were in general distribution at the time of their creation. These records generally include announcements, University publications, calendars, brochures, some committee reports.