Disposing of Inactive Records
It is College
policy that records of the official activities of the college offices and
officers are the property of Mount Holyoke College. Such property is not
to be destroyed or disposed of, or placed in storage without the approval
of the officer in charge of the department where the papers accumulate the
Director of Archives and Special Collections. If large scale destruction
of certain types of records is routinely performed, the officer in charge
of the destruction should inform the Director of Archives and Special Collections,
in writing, of this destruction.
to protect the College and the Mount Holyoke community records that are
not deamed to have permanent value that contain personal or sensitive
material must be destroyed confidentially.
In order to protect the College and the Mount Holyoke community records that are not deamed to have permanent value that contain personal or sensitive material must be destroyed confidentially.
Generally any records that contain personal information such as birth dates, social security numbers, bank account numbers or other financial information, student grades, personnel or search committee files, etc. require confidential destruction. For more information see Record Categories
Information on transfering records to the Archives is available at: Procedures for Records Transfer
Information on destroying records safely and confidentially is available at: Records Destruction Procedures