What Are Records?

The Archives and Records

About Records Management

Series Filing System

Filing Tips for the Series System

Disposing of Inactive Records

General Filing Tips

Records Transfer Form

Record Categories

Category 1: Personal Information

Records that contain personal information about an individual or individuals. These may include, for example, student academic records, faculty and staff personnel records, and alumnae biographical records. After processing, records of this type scheduled for permanent retention are closed for 75 years from date of creation or until the death of the individuals mentioned in the records, whichever is longer. Then, subject to review by the Director of Archives and Special Collections and the records creators/office of record, the records are open without restriction.

Disposals of Records Without Permanent Value: Confidential Destruction

Category 2: Trustee Records

Records of the Board of Trustees of the College. These records include any non-published materials by the Board in its day-to-day oversight of the institution. These records include, but are not limited to meeting agendas, meeting minutes, committee records, and correspondence. After processing, records of this type scheduled for permanent retention are closed for 50 years from the date of creation after which time these records are open without restriction.

Disposals of Records Without Permanent Value: Confidential Destruction

Category 3: General Records

Records of the administration of the University, its policies and programs, that do not fall into either category 1 or category 2. These include but are not limited to records from administrative and academic departments and of committees. After processing, records of this type scheduled for permanent retention are closed for 25 years from date of creation after which time these records are open without restriction.

Disposals of Records Without Permanent Value: General Destruction

Category 4: Universal Distribution

Records that were in general distribution at the time of their creation. These records generally include announcements, University publications, calendars, brochures, some committee reports. After processing, records of this type scheduled for permanent retention are open immediately without restriction.

Disposals of Records Without Permanent Value: General Destruction