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EMSPlan FAQ
Why was the EMSPlan website created?
The EMSPlan website was created to give campus planners a central
location to view a comprehensive list of scheduled events on campus
regardless of their status; and to help departments plan future events.
What types of events are listed on the EMSPlan Website?
All
reservations made through EMS, the event management software used by
Conference & Event Services, are listed in “Search
Events” and "Search Reservable Space."
Regularly scheduled academic classes appear as "private" under
"Search Reservable Space."
What is EMS?
Event
Management System (EMS) is the software used by Conference & Event
Services and other departments to schedule space on campus for
co-curricular events.
What is a status
and where will I see it?
Reservations are assigned a status when they are reserved. Statuses
determine whether a reservation is tentative, private, confirmed, needs
details, public (therefore posted on Events Calendar), etc.
The status of an
event is found under the “Search Reservable
Space” in the toolbar. Once you search a location and see the
grid, if you position your mouse over one of the reservations you will
see the status in the tool tip. Please note that tentative events will
become defined as details become clear.
What is the
tool tip?
The tool tip is the box that will appear when you position your mouse
over a reservation in the grid. It provides more information about
the reservation, including its status.
Can anyone have access to EMSPlan?
Currently, specific planners have been given rights to view this information.
Some of it is confidential, private, or tentative. This information
is privileged and is for planning purposes only. It should not be shared.
If a room appears
available, what is the next step?
Request the space using the Campus Space Request Form. Never assume
a space is available until you have made your reservation.
Since requests are received throughout the day, what appears available
today may not be tomorrow.
How Can
I be sure that other events won’t compete with
mine (same day & time)?
You can do your best to choose the best possible day/time for your
event at the time of you request space but keep in mind that other
events may be added to other venues as requests are made.
Has the process changed to request reservable space?
No.
The majority of campus space continues to be reserved by the Conference & Event
Services Coordinator. For additional information, please refer
to the Event Services Web site.
What browsers are supported?
This MHC Events Calendar and the EMSPlan are supported on these major
browsers for both PC's and Mac's:
PC
Firefox
2.x
Internet Explorer
7.x
Netscape 8.x
Mac
Firefox
2.x
Safari 2.x
Other browsers make work, but they aren't supported at this time.
How is EMSPlan
different from the online MHC Events Calendar?
EMSPlan was designed for planners to have an inside look at all scheduled
events. The MHC Events Calendar posts public events only.
Where can I find the MHC Events Calendar?
http://www.mtholyoke.edu/go/calendar or
use the “Calendar” link
located on the MHC home page.
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