Events
Calendar
Policies & Procedures
Effective September 2006 Mount Holyoke College (MHC) released a
new events calendar that provides a centralized location to view
the College's public events. On August 27, 2007, an updated version
of the MHC Events Calendar was put into production that matches the
look of the Mount Holyoke College Web site.
The home page of the MHC Events Calendar shows Featured Events as
well as the events of the current day. Users may choose to view all
events at once, select one of the Calendar Views to see a category
of events, or search the calendar for specific events. There are
also links to related Web sites.
For more information about the MHC Events Calendar, please see the
Frequently Asked Questions below.
For information about submitting an event to the calendar, see Advertise
Your Event.
We invite questions and feedback and all are welcome. Please send
questions, comments, and any issues you encounter via email to
calendar.
What is the MHC Events Calendar?
The MHC Events Calendar offers a comprehensive listing of public
campus events, with detailed information about each event. It is
populated nightly with events that have been scheduled into reservable
campus space through the College's event management software known
as EMS. It is also populated directly (immediately) by event calendar
managers who are authorized to post events taking place in private
spaces.
What are some of the benefits of the MHC Events Calendar?
- Improves
communication and enhances the sense of community via a centralized
source of event information
- Supports
a number of separate calendar views and links for various departments
and areas of interest
- Calendar
views can be selected individually or all events may be viewed
at once.
- Is accessible
via the web from both on- and off-campus
- Serves as
a focal point for all event and event-related information
- Users can
subscribe to calendars or specific events and receive email reminders
and change notifications (more below)
What types of events are posted on the MHC Events Calendar?
A broad spectrum of public events are included, ranging anywhere
from faculty lectures, to readings by well-known authors, to events
sponsored by student organizations. Please keep in mind that some
events, such as tentative and private events, will not be posted.
Why are event titles in different colors?
By default events titles show up in blue, but other events that
are special dates, are shown in different colors to differentiate
their purpose.
- Events titles
shown in red are College holidays and are shown on every calendar
no matter what view you select.
- Events titles
shown in green are Academic Calendar entries and are shown just
on the Academic calendar and when viewing all events.
- Events titles
shown in lavender are religious holidays and are just shown on
the Religious Life calendar and when viewing all events
Also, events with a red, right-facing arrow after the time indicate
that that event spans into the next day.
What browsers are supported?
This MHC Events Calendar is supported on these major browsers for
both PC's and Mac's:
PC
Firefox 2.x
Internet Explorer 7.x
Netscape 8.x
Mac
Firefox 2.x
Safari 2.x
Other browsers may work, but they aren't supported at this time.
What are the Day, Week, Month, Year tabs?
These tabs allow you to change the format of how events are shown.
The default is the Month tab except for events shown on the Featured
Events calendar, which defaults to the Year tab.
What are the List View and Grid View links?
The List View shows a listing of events for a calendar(s) sequentially
on the page. For example the Featured Events calendar view defaults
to List View.
The Grid View shows events in monthly (the default) calendar format.
All calendar views except Featured Events are shown in Grid View.
How do I navigate back to the main MHC Events Calendar page?
From
any Calendar View, click “MHC Events Calendar home page” just
below the black menu bar on the page within the calendar view.
How can I search the MHC Events Calendar?
From
the MHC Events Calendar home page, click “Search Events
Calendar.” This allows you to search across multiple calendar
views with a few more options for searching. The search result will
display below the search criteria and then you can navigate to that
event by clicking on it.
If you are in a calendar view, you can click Search in the black
menu bar. You can also do a keyword search on the page by entering
it in the Keyword field and clicking the Go button, which will find
events with that keyword in the title or in the description. To remove
the filter applied by the keyword search, you need to remove the
value in the Keyword field and click the Go button.
Events are categorized into General Events and Special Dates. A
General Event is an event with a specific time and location. A Special
Date is a college holiday, religious holiday, or Academic Calendar
entry. Doing an advanced search on the General Events will allow
you to navigate to the specific event returned in the search result
by clicking on the Event Title for that event. When searching Special
Dates, the title is listed, but you can't navigate to it as there
is no description.
What kind of features does the MHC Events Calendar offer?
Printing and emailing an event to someone are standard, commonly
known features. Less well-known features worth noting are listed
below.
Reminders
If you're interested in receiving an email reminder about an event,
click to see the details of that specific event and then click
on the Remind me link on the right. The reminder can be set to
a preset time before the events starts, ranging from 15 minutes
to 2 weeks.
Calendar Subscriptions
You can subscribe to a calendar view and receive email notification
if events are added, modified, or deleted from a calendar view.
You receive a digest of the changes around 6:00 a.m. each day.
To subscribe, navigate to a calendar view (e.g., Health & Wellness)
and click on the Subscribe link on the upper right. You can then
subscribe to one or more calendars and then choose to receive notifications
for new events, event changes/cancellations, or both.
Add to Personal Calendar
The MHC Events Calendar supports adding events to a personal calendar
(e.g., Apple's iCal, Google Calendar, Microsoft Outlook) by supporting
the iCalendar standard for calendar data exchange.
RSS (Really Simple Syndication)
RSS feeds have been set up for each calendar view (e.g., Featured
Events) and each can be subscribed to where desired. Keep in mind
that only these browsers support RSS (e.g., Firefox, Internet Explorer
7.X, Netscape, Safari) at this time.
What is the status of MHC Happenings?
MHC
Happenings is no longer in print. The events that would have been
posted on
MHC Happenings
are now posted on the MHC Events Calendar
online. Please continue to let the Conference & Event Services
know if you want your event listed.
Has the process changed to request reservable campus space?
No.
The majority of campus space continues to be reserved by Conference & Event
Services.
For additional information, please
refer to the Campus Space Inventory (PDF).
What
information do I need to provide the Conference & Event
Services Coordinator if I want my event to appear on the MHC Event
Calendar?
- Event Date
- Start Time and
End Time
- Title of Event
- Event Location
- Event Description
- Event URL (if
associated with the event)
- Event Admission
Fee (Free or Cost)
Additional details regarding service requests, media needs, set
ups etc. can come later (minimum three weeks advance notice).
Questions about events that are using reservable campus space can
be directed to Events Services.
Are there any known problems or issues with the MHC Events Calendar?
Yes, a couple of minor ones.
Using the Calendar dropdown list to list to navigate to a calendar
view does not show the Featured Events pictures when selecting All
Featured Events. Choosing Featured Events instead will display the
pictures. This is a known bug within the software.
Some events will display more than once when viewing all calendars
or calendars in which the same event is listed. It doesn't occur
often, but it's another known bug with the software.
The software vendor has been informed of these issues and we expect
a solution to these problems in a future release.
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