Authorized
Purchasing Card Use
8.1 The Purchasing Card that the Cardholder receives has their
name embossed on it and shall only be used by the Cardholder. No
other person is authorized to use the Card. The Cardholder may initiate
transactions on behalf of others in their department. The Cardholder
is responsible for use of the card.
8.2 It is the Cardholder's responsibility to be aware of her/his
department's rules and guidelines and to make only appropriate purchases.
8.3 Due to competitive bidding requirements of sponsored research
grants, the Purchasing Card may not be appropriate for certain purchases.
Questions concerning these purchases should be directed to the Principal
Investigator or the Director of Sponsored Research. As of this writing
current regulations require bidding for purchases greater than $25,000.00
8.4 Use of the Purchasing Card shall be limited to the following
conditions:
a. The total amount of a transaction shall not exceed the single
purchase limit of $1,000.00. A purchase may not be split into
multiple transactions to stay within the single purchase limit.
b. Spending limit per month is $5,000.00.
c. Number of purchases allowed per day is 20.
d. Number of purchases allowed per month is 100.
It is acknowledged that these parameters may not be appropriate
for all departments due to the volume of purchases. Requested
increases to the above limits will be reviewed on an individual
basis by completing a Change/Cancellation Form (see Forms section).
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