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Staff Search Procedures

Procedures for the approval and conduct of staff searches

In an effort to reach the goals stated in our Mount Holyoke College Plan 2003, the search process has been revised in the following ways:

• Regular position review meetings will be established so that positions are approved in a timely manner. The Human Resources Department may be contacted for a listing of the Position Review Meeting dates.
• Department head will prepare written rationale for position replacement and submit to the Position Review Committee.
• Position Review Committee will review each request and determine whether or not the position will be approved for hire. The Director of Human Resources will contact the department head once a decision has been reached.
• When a search has been approved, a meeting will be scheduled between the department head/hiring authority, the Human Resources Employment Specialist, and the Affirmative Action Officer to establish a search plan.
• The Human Resources Employment Specialist in collaboration with the department head/hiring authority will implement the plan.
• Resumes/applications will be reviewed by the Human Resources Employment Specialist, and all resumes will then be forwarded to the department head/hiring authority.
• The Affirmative Action Office will track all affirmative action cards received.
• The short list, along with resumes/applications, will be forwarded to the Affirmative Action Officer for review. At this point, the search process will proceed in one of the following ways:

Going Forward

Continuing the Process

As soon as formal approval has been given, the College Staff Affirmative Action Officer will forward a packet of information and appropriate forms to the department representative who is chairing the search. This packet should include the following information and forms:

1. The College's Affirmative Action Statement of Goals and Expectations with regard to Affirmative Action and Equal Opportunity in the recruitment and retention of faculty, staff, and students and the Statement on Human Rights and the Equal Opportunity Policy.
   
   
2. A Checklist of Forms and Deadlines.
   
   
3. The Position Announcement Form with samples of previous position announcements and Advertisements which include the College's approved statement on Affirmative Action.
   
   
4. The Search Information Form.
   
   
5. The Voluntary Affirmative Action Information Survey Forms supplied by the Affirmative Action Office (initially 50-100 forms). Any person applying for a position should receive this form.*
   
   
6. The Applicant Log Form to be submitted to the Staff Affirmative Action Officer along with the department's recommendation for a hire and the written summary/report of the search.*
   
   
7. The Final Search Report form.*
   
   
8. Demographic Statistical Report form.
   
   
9. Any other Affirmative Action forms or information required by Affirmative Action laws and/or Mount Holyoke College procedures.

*The responsibility for this function is typically assumed by the Department of Human Resources for staff searches.

The Department Search Committee Chairperson should return all forms and the final recommendation of the committee to the appropriate offices as indicated on the Checklist of Forms and Deadlines. The College Affirmative Action Office will use the information on all searches to compile a final report.