What Are Records?

The Archives and Records

About Records Management

Series Filing System

Filing Tips for the Series System

Disposing of Inactive Records

General Filing Tips

Records Transfer Form

Disposing of Inactive Records

It is College policy that records of the official activities of the college offices and officers are the property of Mount Holyoke College. Such property is not to be destroyed or disposed of, or placed in storage without the approval of the officer in charge of the department where the papers accumulate the Director of Archives and Special Collections. If large scale destruction of certain types of records is routinely performed, the officer in charge of the destruction should inform the Director of Archives and Special Collections, in writing, of this destruction.

In order to protect the College and the Mount Holyoke community records that are not deamed to have permanent value that contain personal or sensitive material must be destroyed confidentially.

Generally any records that contain personal information such as birth dates, social security numbers, bank account numbers or other financial information, student grades, personnel or search committee files, etc. require confidential destruction. For more information see Record Categories

Information on transfering records to the Archives is available at: Procedures for Records Transfer

Information on destroying records safely and confidentially is available at: Records Destruction Procedures