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Home > College Offices > Residential Life > Forms > Housing/Room Change Request

Housing/Room Change Request

Directions:

This request must be submitted to the Office of Residential Life by December 1, 2009. Requests are considered in order of class seniority and room choosing number. Housing Requests received after the deadline will be placed on a waiting list, and housing is not guaranteed.  Wait listed decisions will be finalized in January after all other students, including new first years are housed. Room Change Request forms received after the deadline will be processed last. All notifications will be sent through your Mount Holyoke email with assignment changes sent in early January. If you are submitting a housing request, please complete the roommate questionnaire after completing this form and email it directly to the Office of Residential Life.

  • If you are trying to switch rooms with someone else, please state that and identify the name and room number of the other person. EACH PERSON must fill out a separate form with the request. You cannot swap rooms with someone who is going on leave or withdrawing. You may only switch rooms with someone who has the same type of room ie: single for single.
  • If roommates are requesting a room change together but in a different location, both students must fill out a separate form. The requests will be processed on the lower (most desirable) of the two room choosing numbers.
  • If two or more people have a special request (i.e. I only want a single if my roommate gets one), the requests will be processed at the highest (least desirable) room choosing number.
  • List ALL spaces you are willing to move to, from first to last choices.
  • If you wish to move, even if none of your preferred spaces are available, state that clearly.
  • As part of the room change request process it is essential for you to inform your fall 2009 roommate (if applicable) that you are requesting a change for the 2010 spring semester. This allows your current roommate to also request a change.
  • If you are filing a room change request and will NOT be on campus during January term starting the first week, all of your belongings need to be packed up prior to leaving for December break and removed from your room.  Please place your belongings in a friends room, or the trunk room of the building and return your key to the Office of Residential Life. On December 23rd a Residential Life staff member will be checking your room to ensure your belongngs have been moved. If your belongings are not moved and your room isn't clear, and you haven't registered to be on campus starting the first week of January term, then your request will be voided. 
  • Students on campus for January term who are completing a room change request must register with our office. If you are granted a room change you must move as soon as your new room is available. For students completing a housing request who will be on campus during January term, you must also register with our office; however, housing will not necessarily be available for you during this timeframe.

* Required Fields

I. Room Lottery Choosing Number  * If you are unsure about your number please use zero and the Residential Life Office will look this up for you at a later date. 


II. Housing Request or Change
1. I am the primary student making a: *
Housing Request - for students not housed and/or returning from a leave.
Room Change Request - for students already housed and looking for a change.

2. Name
First *
Last *  

3. CID Number * - located on your MHC id card. 

4. Class Year *

5. Mount Holyoke Email (ex: lyon22m@mtholyoke.edu) *

6. Phone number *
Cell Extension

7. Current fall 2009 housing assignment *
Room number Room type

8. Purpose of room change request *


III. Roommate(s)
1. The name of my fall 2009 semester roommate(s) is/are
Class   Email
Class   Email

2. My roommate(s) is/are aware of this request.

3. The name of the first student I would like to live with next semester is
Class Email
This student is aware of this request Yes No

4. The name of the second student I would like to live with next semester is
Class Email
This student is aware of this request Yes No


IV. Specific Preferences
1. Only fill in if you have a specific preference; list your first preference as number 1 etc.
Note: Basement includes: garden and Mezz.

Preference 1:

Preference 2:

Preference 3:

Preference 4:

Preference 5:

Preference 6:

Preference 7:

Preference 8:

Preference 9:

Preference 10:

2. More preferences:

3. Do you smoke? *
Yes No

4. Would you live in a basement room? *
Yes No

5. Would you live on a quiet floor? (3rd floors of Abbey & N. Mandelle) *
Yes No

6. Are you willing to move ANYWHERE (including basement/Mezz/quiet floor) to get a single? *
Yes No


V. Disabilities
If you have a documented disability that requires special accommodations for housing, you must contact the Office of Disability Services and file the appropriate documentation. Please be aware, filing these documents does not guarantee you an accommodation.
VI . Additional Information
Please use this space for additional information that may assist us in meeting your housing needs.

VII. Student Agreement
  • I have read and understood the directions for requesting housing or a room change.
  • I have read and understood that there is no guarantee my top choices are available.
  • If my preferred choice(s) is not available when making a room change request, I will remain in my current assignment.
  • Filing a room change request is not a guarantee that you will be moved.
  • If applying for a room change, I will pack and clear my belongings from my room if not on campus for the first week of January tem in accordance with the directions on this form or my request will be voided. 
  • If filing a housing request, I understand that I may not be able to live on campus during January term in my spring 2010 assignment and will make alternate arrangements to live with a friend until my assignment is ready. 
  • In accordance with the Honor Code, submission of this form verifies that I have told my roommate (if applicable) that I am requesting a move. Falsification of this form or misrepresentation of information will warrant an Honor Code violation. Residential Life staff members are available to help with these conversations if needed.
  • The Office of Residential Life does not assume the responsibility of informing roommates about room change requests. If a change occurs as a result of your request, it is your responsibility to inform your roommate.

I have read and I agree with the above statements. *

Today's date: * * Year: *

If you have any questions before submitting this form please feel free to contact the Office of Residential Life at 413-538-2088.

Copyright © 2009 Mount Holyoke College • 50 College Street • South Hadley, Massachusetts 01075.
To contact the College, call 413-538-2000.
This page maintained by the Office of Residential Life. Last modified on October 8, 2007.