Chapin Auditorium
Student
organizations and MHC departments are eligible to use Chapin auditorium
free of charge within the established guidelines. There will
be additional costs if special services are needed (i.e., electrician,
general laborers, custodians, Public Safety officers, etc.) .
Independent
Promoters and Off-Campus Clients can arrange to lease the facility for
events appropriate for the venue. Chapin Auditorium is managed
by the Office of Student Programs during the academic calendar.
MHC Office of Conference Services overseas the use of these facilities
during the summer session, and academic breaks. Staging,
production, and technical services are provided by Student Programs
Professional Staff, and a student Tech Crew and/or approved local
professional stage hands as hired by recommendation of the Student
Programs Office.
Anyone desiring to use the facility must contact the Director or Assistant Director of Student Programs. If for any reason a scheduled event needs to be canceled, the Facilities Scheduler must be contacted immediately. The event sponsor may be billed for services requested if the reservation is cancelled less than 13 business days prior to the event.
Capacity
Total Max. Seating is 1,128 persons
Orchestra - 589 (re-moveable seating)
1st balcony - 385 (fixed seating)
2nd balcony - 154 (fixed seating)
Max. capacity with open floor: 1350
Main floor banquet, etc: 250 max.
Set-up and Personnel Requirements Arrangements must be made, a minimum of 14 days in advance of an event, with the Director of Student Programs to use Chapin Auditorium. For events with particular sound and lighting requirements (especially off-campus performance groups with contract riders) organizations must discuss details with the Director of Student Programs well in advance. Approval of the technical requirement and review of all contract terms by the Director or Assistant Director of Student Programs must be obtained before any contract is signed. All contracts must be signed by the Director or Assistant Director. Allow sufficient time in your event planning for contract review and negotiation by professional college staff. Only the Director and the student technical staff may use/access the sound and light equipment and the controls activated from the control booth. For these reasons, the Director or technical staff must be present at all technical rehearsals and performances which require the full running crew. An electrician may also be required for initial set-up of extensive requirements. If tables, platforms, podiums, etc. are needed from Facilities Management, a diagram should be attached to the Reservation form with measurements indicating placement and the name of the person designing the services. Charges apply for Chapin set-ups including placement of auditorium seating. There is no set-up charge for use of the facility configured as an open floor with chairs on the perimeter only. Clean Up Returning Chapin Auditorium to its normal state is the responsibility of the users and must be completed immediately after the end of the event. Technical staff may be required to supervise efforts. This includes the auditorium area, chairs & tables moved by user, all decorations, props, set, etc. Event coordinators should also arrange for a clean-up committee following any large event in the auditorium. Additionally, it is also required that Facilities Dept. staff professionally clean the public areas of Mary Woolley following such events. Costs will vary. If satisfactory clean-up is not performed as described, the sponsoring organization will incur additional overtime charges as a result of the necessary Facilities labor.  Accessiblility Chapin Auditorium first floor is wheelchair accessible, via an elevator on the South East Corner of Mary Woolley Hall. Accessible Parking is adjacent to this door.Program planners should ask for advice on arranging for special audience needs (wheelchair sections, sign language interpreters, hearing impaired assistance, etc..) 
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