A. The ice hockey season is defined as one academic year,
spanning both the fall and spring semesters.
B. The club will be directed and run by the E-board
C. The E-board will meet monthly in season (minimum) and in the
month before the season starts, with the possibility of additional meetings as
called for by the chair.
D. The meetings will be run by the chair.
E. The E-board will consist of the chair, the game-practice
coordinator, the ombudsperson, the captains and the treasurer.
F. E-board members must be players on the team unless this is
waived by a ¾ vote from the team, and as long as the person elected attends
team events including practices and games.
This excludes captains and the chair, who must be players.
G. Any player who is not on the E-board may attend meetings, but
is not required to do so unless requested to come by the chair. They will not have an E-board vote.
H. If an E-board member should miss more than one E-board
meeting a semester without an excuse, they can be voted off the E-board by 3/4
vote.
I. If an E-board is not conducting her responsibilities she
may be asked to step-down by 3/4 vote of the E-board.
A. Chair: This position will be held by one person. The chair is responsible for the following duties: directing and running all monthly and emergency meetings, handling health forms and medical clearances, determining the allocation of equipment to players, final clearance of games with game-practice coordinator, acting as coach at games in the absence of the designated coach, attending club sports meetings and acting as a liaison with Kendall and student programs, working with the coach and handling concerns/problems that may arise, as well as all executive decisions, which are final. The chair will maintain a statistic sheet of every team played during the course of the season and take general game notes. The chair will be responsible for keeping track of team community hours and attendance.
B. Practice and Game Coordinator: This position
will be held by one person. The
practice-game coordinator is responsible for setting up practice times and all
other communications with the ice ink, including canceling practices (as
decided on by the chair). She will also be responsible for communicating with
the treasurer to insure prompt payment to the ice rink. Practice-game coordinator will also be
responsible for reservation and cancellation of vans for practices and
games. She will be in charge of
coordinating van drivers. The
practice-game coordinator will be responsible for scheduling games both away
and at home, prior to the season when possible, networking with other game
coordinators, scheduling refs, and letting the team know the schedule in
advance. The practice-game coordinator
will work closely with the chair to come up with a schedule that works best for
the team.
D. Equipment Manager:
The equipment manager (can be held by one or two people) is responsible for
handing out and collecting equipment at the discretion of the chair, deciding
on the safety of old equipment, recommending to the board the purchasing of new
equipment, 2 inventories in which a list is kept of where the equipment has
been distributed, one before equipment handout and one after equipment return
and providing for the storage of the equipment over the summer.
E. Treasurer: The treasurer (one person) is responsible
for maintaining the books and making sure that the club’s money is being spent
in a fiscally responsible manner. The
treasurer is also responsible for coordinating the budget with the ways and
means committee of the SGA, passing treasurer audits and attending treasurer
training, as well as working with the chair to come up with a budget for the
following year. The treasurer is
responsible for coordinating fundraising efforts. It is also the treasurer’s duty to fill out and ensure deliver of
ice rink payments.
F. Captains: The position of captains will be held by two
people. The captains are responsible
for fostering team spirit and unity,
will provide team leadership and be a liaison between the needs of the
team, the chair and coach. The captains
are responsible for all practices, unless there is a coach in which case the
coach runs practices and will coordinate with captains and the chair. The captains, along with the chair and
coach, are responsible for game line-ups.
The captains will run all pre-game warm ups. On the ice, the captains are in charge of making sure that the
game is played in a fair, sportsman-like manner, and that the team presents
itself in a way that is representative of the college.
G. Ombudsperson: The ombudsperson (one person) acts as a
liaison between the team, the chair, the captains, and the coach; they mediate
any conflict that may arise between team members or within the team
itself. She will attend training as is
available. If a player does not feel
comfortable with the ombudsperson, they should speak to the chair. Confidentiality and trustworthiness are a
must for this position.
A. The coach must be held accountable to the team and shall act
in a way that is representative of the college.
B. In charge of running practices and games if present.
C. Coaches must accept input from the chair, captains, and
ombudsperson. Concerns and complaints about the coach or practice shall go
through the ombudsperson or the chair only.
D. The coach will be voted in or out of the position by a 2/3
vote by the entire team.
E. Searching for a new coach will be the responsibility of
the entire E-board.
B. The coach will be responsible for running practice if
present, otherwise that responsibility shall fall to the captains.
D. The chair will be responsible for deciding who is eligable to
play in each game.
A.
In
order to be a member of the club, players must be Mount Holyoke students or
Five-College students without a home team, in good standing with their
respective college.
B. Players are responsible for acting in a way that is
reflective of Mount Holyoke College.
C. Players are not required to have experience before becoming a
member of the club
D. In order to be eligible to play in a game, players must
attend both on-ice practices the week prior to the game.
E. Players are required to provide their own skates, helmet and
stick, unless they cannot afford to do so, in that case that equipment may be
provided for them, if equipment and funding is available.
F. Players are responsible for participating in team activities. This includes a responsibility of 6 hours a semester of team “community service.”
1. Team community service may include, but is not limited to, driving
vans to games and practices, participating in fundraising activities and other
activities that are designated by chair.
G. If a player conducts herself in a manner that is
disrespectful and unsportsmanlike and continues to act in a way that is
detrimental to the well-being of the team, it is the responsibility of the
omsbudperson to bring the problem to the E-board. The E-board can then, by 2/3 vote ask the player to leave the
team.
A. Equipment will be handed out in the following order: 1.
Returning players who have attended every practice. 2. New players who have attended every
practice.
B. After the above players have received equipment, the chair
will be responsible for deciding who receives the remaining equipment.
C. If a player has missed three (3) on-ice practices a semester
without being excused they will forfeit their equipment.
*Excused means letting the
chair know at least 2 hours before practice, or as decided upon by the chair.
D. Any and all equipment that is purchased
with team funds will remain the property of the Mount Holyoke Ice Hockey Club.
A. Elections will be held at the end of the season, no later
than three weeks after the last practice and prior to the upcoming fall
semester.
B. Elections will be closed ballot or via e-mail under
extreme circumstances as decided upon by the chair.
1. All votes are to be kept confidential under all circumstances.
2. A record of ballots shall be kept by the chair and made public upon
request up to two weeks following the election, after that time ballots will be
destroyed.
C. Anyone who has completed 2 seasons on the team is eligible to
run for chair and captain. Anyone who
has completed a season is eligible to run for any other position.
E. Elections will be run in a fair and impartial manner by
the chair.
F. If positions go unfilled the newly elected chair will assume
that responsibility. There will be
another general election in the fall to fill the position. If still unfilled, the chair will assume the
responsibility of that position until filled.
G. In the case of a resignation during the season the person who
resigned shall immediately surrender all records of the position to the
chair. The chair will then hold another
election for that position as soon as possible.
H. Electee’s must get more votes than abstentia’s in order
to assume office. The chair will make
this clear before the elections are held.
I. If a member is abroad and eligible for a position they may
be nominated, however, per SGA, they are not allowed to otherwise participate
in the election.
J. A player is not eligible to participate in the election if
she has missed three (3) unexcused on-ice practices in the semester.
A. Amendments to the constitution can be made by a 3/4
majority of quorum. Votes of this
nature will be announced by the chair prior to voting, and the vote will be
officiated by the chair.
1. Quorum shall be defined as 50% plus one of the active members of the
team. If quorum at meeting is not met,
e-mail voting may be used to reach quorum.