When applying for funding, the Ways and Means Committee asks that you adhere to the following guidelines:

• Always include a completed copy of the appropriate application form. The form should be filled out legibly and completely in detail. Funding applications are available on the SGA office door as well as online at the SGA website under “funding.”
• Any additional material should be STAPLED to the application and typed on 8 x 11-inch paper.
• Any handwritten applications will be automatically declined.
• All budgets should be in the form of a table or spreadsheet; applications that are only in paragraph form will be automatically declined. Paragraphs are welcome to explain why an organization is holding an event or what it expects to gain from it, but actual expenditures need to be in a table or a spreadsheet.
• There is a Microsoft Excel budget template located on the SGA website. Organizations can fill in the item, the quantity and the price, and Excel will do all of the math for you. Keep in mind that this was made by members of the Ways and Means Committee, and thus the budget examplifies what we are looking for on any budget.
• Any items your organization wishes to purchase that are specialized to your organization and whose meaning might not be obvious to the average person should be explained. If there are several things that need defining, it might be a good idea to include something like a glossary of terms.

Your budget proposal should be as detailed as possible . Do not be afraid to provide descriptions and explanations of your events; the more detailed the better.

Make sure you have all of the following items in your budget proposal, as they are necessary for a good proposal:

• Name of the event
• Total cost of the event
• How many people will be attending the event
• Items you are buying for the event
• How many of each item are you buying
• The cost of each item individually
• The cost of each item total (price x quantity)
• Fundraising (including profit minus cost of fundraiser)
• Total expenditures
• Fundraising profit
• Current bank balance
• Total Request (total expenditures minus fundraising profit minus current bank balance)

Here is an excellent budget proposal example:

Pineapple Lover’s Club

Welcome back event: $30

Projected attendance: 20 people

Projected Expenditures: +$104

Fundraising: -$ 21

Bank Balance: -$ 15

Total Request: $ 68