1. Who is my Ways and Means liasion?

2. Is the Ways and Means Committee a part of SGA?

3. What if my organization doesn't meet the required fundraising percentage?

4. What if an organization isn't happy with the amount of money they were allotted?

5. Is my organization on Contingency or Regular Funding?

6. If my organization doens't receive money from SGA do we still need to have an audit?

7. We wrote one check this semester do we still need to have an audit?

8. Can my org keep our checkbook over the summer?

9. What if my Ways and Means Liaison doesn't answer my e-mails or can't answer my questions?

10. What if my org gets into an accident while using a Fleet Vechicle?

1. Who is my Ways and Means liasion?

See Ways and Means Committee Contact Information

2.Is the Ways and Means Committee a part of SGA?

Yes, it is. SGA has several committees, including Dining Services, LITS, Exams Coordinating, and The Ways and Means Committee. A full list of the committees can be found at the SGA website. The Ways and Means Committee is the committee that is in charge of making funding decisions and ensuring the student activities fee every student pays in her tuition is used properly.

3. What if my organization doesn’t meet the required fundraising percentage for the year/semester?

The Ways and Means Committee has no way of ensuring or checking to see if you actually fundraise the correct percentage based on your proposed budget. However, when your budget is approved you only receive 90%, 85% or 80% of what your actual budget will be. The other 10%, 15% or 20% is subtracted out to account for fundraising. Therefore the Ways and Means Committee assumes it is in your best interest to make up the difference and you will therefore do the required fundraising. If your organization is unable to fulfill the fundraising requirement the Ways and Means Committee would expect you to not do one of the events you had previously planned to do or to cut costs somewhere else.

An organization’s first option is to contact their Ways and Means representative and ask to speak with her about the funding application. She can go over in some detail the reasons why an organization may not have received as much as it had hoped for. The second option is to look to other sources of funding such as the Dean, the President, or academic departments. If they can’t cover the entire cost or can only cover some of the remaining cost submit a special funding application to the Ways and Means committee explaining what has changed since your last application- this is an important reason to apply early! The third point just may be that SGA does not have enough money; the number of organizations is growing every year and there is only a set amount of money to work with. If an organization is applying for special funding which has a rolling deadline, it stands a better chance of SGA not running out of money if it applies earlier in the semester when we have more money.

If your organization has been financially active for 4 or more consecutive semesters you should be on Regular funding. If your organization hasn’t been financially active for 4 of more semesters you should be on Contingency funding. If your organization is on Regular funding and doesn’t apply for Regular funding in the spring for the following year your organization then needs to be on Contingency funding for the fall and spring of the next year and apply for Regular funding that spring for the next academic year. If you’re unsure which type of funding your organization is on please look here.

Yes, you do. Although you’re not receiving money from SGA you will conduct all your finances through a bank account that MHC is ultimately responsible for. Therefore we need to make sure that no matter where your organization’s money comes from it is being handled correctly.

Yes, you do. You need to have an audit if you requested money from SGA that semester or if you were at all financially active. That means that if you requested money and didn’t use it you still need to have an audit or if you only wrote one check for you still need to have an audit.

No. All organizations need to hand in their books when they have their spring audit or by the date given by the SGA treasurer in the spring. There is no reason for organizations to have their checkbooks or financial records over the summer. No business should be conducted during this time since that certainly isn’t benefiting the entire campus. Also there has been much misuse and misplacement of checkbooks and records in past years when organizations kept them over the summer. It is important for SGA to hold all records and bank accounts to be frozen over the summer so that no money is misused and all records are there and can be referred to the following year. Not to mention it is costly to buy a new checkbook and if even a few organizations lost their checkbook it would mean less money for every organization on campus.

9. What if my Ways and Means representative doesn’t answer my e-mails or can’t answer my questions?

If this happens please contact the SGA treasurer immediately. Your Ways and Means Representative should be able to answer most of your questions and concerns. However, there are some things that need to be decided as a committee or that she may not be positive about. In that case she should go to the SGA treasurer and get back to you. IF she is unresponsive to your questions or gives you answers you don’t find satisfactory please contact the SGA treasurer. Please allow your Ways and Means representatives 24 hours to get back to you before contacting the SGA treasurer.

You will need to pay the $500 surcharge that automatically is billed to you. First, go to Student Accounts and get up a payment plan right away. It is important to do this so your organization isn’t charged late fees. Next, figure out if you can pay for the accident with the money you have in your account. If you can it’s probably best to go ahead and pay it off. SGA will give $200 automatically to an organization who has been in a Fleet accident. The other $300 is up to your organization to fundraise or save. Your organization is expected to pay the $500 back in its entirety within 3 semesters. The payments need to be included in your semester/yearly budgets.