1.
Who is my Ways and Means liasion?
2. Is
the Ways and Means Committee a part of SGA?
3. What if my organization doesn't meet the required fundraising percentage?
4. What
if an organization isn't happy with the amount of
money they were allotted?
5.
Is my organization on Contingency or Regular Funding?
6. If
my organization doens't receive money from SGA do
we still need to have an audit?
7.
We
wrote one check this semester do we still need to have
an audit?
8. Can
my org keep our checkbook over the summer?
9.
What
if my Ways and Means Liaison doesn't answer
my e-mails or can't answer my questions?
10. What
if my org gets into an accident while using a Fleet
Vechicle?
1.
Who is my Ways and Means liasion?
See
Ways and Means Committee Contact Information 2.Is
the Ways and Means Committee a part of SGA?
Yes, it is. SGA has several committees, including Dining Services, LITS, Exams Coordinating, and The Ways and Means Committee. A full list of the committees can be found at the SGA website. The Ways and Means Committee is the committee that is in charge of making funding decisions and ensuring the student activities fee every student pays in her tuition is used properly.
3. What if my organization doesn’t meet the required fundraising percentage for the year/semester?
The Ways and Means Committee has no way of ensuring or checking to see if you actually fundraise the correct percentage based on your proposed budget. However, when your budget is approved you only receive 90%, 85% or 80% of what your actual budget will be. The other 10%, 15% or 20% is subtracted out to account for fundraising. Therefore the Ways and Means Committee assumes it is in your best interest to make up the difference and you will therefore do the required fundraising. If your organization is unable to fulfill the fundraising requirement the Ways and Means Committee would expect you to not do one of the events you had previously planned to do or to cut costs somewhere else.
4. What
if an organization isn't happy with the amount of money they were allottted?
An organization’s first option is to contact their Ways and Means representative
and ask to speak with her about the funding application. She can go over in
some detail the reasons why an organization may not have received as much as
it had hoped for. The second option is to look to other sources of funding
such as the Dean, the President, or academic departments. If they can’t
cover the entire cost or can only cover some of the remaining cost submit a
special funding application to the Ways and Means committee explaining what
has changed since your last application- this is an important reason to apply
early! The third point just may be that SGA does not have enough money; the
number of organizations is growing every year and there is only a set amount
of money to work with. If an organization is applying for special funding which
has a rolling deadline, it stands a better chance of SGA not running out of
money if it applies earlier in the semester when we have more money.
5. Is
my organization on Contingency or Regular Funding?
If your organization has been financially
active for 4 or more consecutive semesters you should
be on Regular funding. If your organization hasn’t
been financially active for 4 of more semesters you should be on Contingency
funding. If your organization is on Regular funding and doesn’t apply
for Regular funding in the spring for the following year your organization
then needs to be on Contingency funding for the fall and spring of the
next year and apply for Regular funding that spring for the next academic
year.
If you’re unsure which type of funding your organization is on please
look
here.
6. If
my organization doesn't receive money from SGA do we still need to have
an audit?
Yes, you do. Although you’re not receiving money from SGA you will conduct
all your finances through a bank account that MHC is ultimately responsible
for. Therefore we need to make sure that no matter where your organization’s
money comes from it is being handled correctly.
7. We
wrote one check this semester, do we still need to have an audit?
Yes, you do.
You need to have an audit if you requested money from
SGA that semester or if you were at all financially
active. That means that if you requested money and didn’t
use it you still need to have an audit or if you only wrote
one check for you still need to have an audit.
8. Can
my org keep our checkbook over the summer?
No. All organizations
need to hand in their books when they have their spring
audit or by the date given by
the SGA treasurer in the spring. There is no reason for
organizations to have their checkbooks or financial records
over the summer. No business should be conducted during
this time since that certainly isn’t benefiting
the entire campus. Also there has been much misuse and
misplacement of checkbooks and records in past years
when organizations kept them over the summer. It is important
for SGA to hold all records and bank accounts to be frozen
over the summer so that no money is misused and all records
are there and can be referred to the following year.
Not to mention it is costly to buy a new checkbook and
if even a few organizations lost their checkbook it would
mean less money for every organization on campus.
9. What
if my Ways and Means representative doesn’t answer
my e-mails or can’t answer my questions?
If this happens
please contact the SGA treasurer immediately. Your Ways
and Means Representative should be able to answer
most of your questions and concerns. However, there are
some things that need to be decided as a committee or that
she may not be positive about. In that case she should
go to the SGA treasurer and get back to you. IF she is
unresponsive to your questions or gives you answers you
don’t find satisfactory please contact the SGA treasurer.
Please allow your Ways and Means representatives 24 hours
to get back to you before contacting the SGA treasurer.
10. What
if my org gets into an accident while using a Fleet Vechicle?
You will need
to pay the $500 surcharge that automatically is billed
to you. First, go to Student Accounts and get up
a payment plan right away. It is important to do this so
your organization isn’t charged late fees. Next, figure
out if you can pay for the accident with the money you have
in your account. If you can it’s probably best to go
ahead and pay it off. SGA will give $200 automatically to
an organization who has been in a Fleet accident. The other
$300 is up to your organization to fundraise or save. Your
organization is expected to pay the $500 back in its entirety
within 3 semesters. The payments need to be included in your
semester/yearly budgets.
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