As treasurer it is your responsibility to understand the different types of funding available from SGA and to file the appropriate application for each funding request you make. To maintain your status as a SGA organization here on campus you must file for and receive an SGA allocation every semester, you must also be sure that you are registered with Student Programs by the 3rd week of the semester.

The applications are available in pdf format by clicking on the funding type name and in Microsoft Word format below each respective explanation.

Contingency Funding

Contingency Funding has been designed to help an organization new to campus finance its activities. Each semester an organization must submit its funding application with a petition of 100 signatures from Mount Holyoke students for funding to be received that semester. If it has less than 100 signatures it will receive only the percentage of signatures it has of the Ways and Means Committee’s decision (i.e. 84 signatures will get the organization 84% of the Ways and Means Committee’s decision). An organization must complete 4 semesters of consistent, consecutive, stable financial activity on Contingency Funding before it can apply for Regular Funding. Contingency Funding decisions will be announced at the Tuesday Senate meeting three weeks after the applications are due. Organizations and the general public can attend these meetings to find out the decisions. Organizations will also be e-mailed the decision by their Ways and Means Liaison following approval by the Senate. The money will be available to the organization no later than one week after the decision has been approved by the senate.

Microsoft Word version

Regular Funding

Regular Funding supports organizations that sustain themselves for more than two years and have demonstrated fiscal responsibility while receiving Contingency Funding. Organizations cannot be on Regular Funding and Contingency Funding at the same time. Each spring the organization must submit a budget proposal for the following year. If an organization misses a year of Regular Funding it must be on Contingency Funding for two semesters and can then re-apply for Regular Funding in the spring. Organizations should be aware that moving from Regular Funding down to Contingency Funding would result in a severe decrease in the money they are allotted and are therefore encouraged to keep applying for Regular Funding annually. Regular Funding decisions will be announced at the Tuesday Senate meeting three weeks after the applications are due. Organizations and the general public can attend these meetings to find out the decisions. Organizations will also be e-mailed the decision by their Ways and Means Liaison following approval by the Senate. One-half of the money will be put in the organization’s account in the beginning of the Fall semester, while the other half will be deposited at the beginning of the Spring semester.

Microsoft Word version

Special Funding

 

Special Funding is available to all organizations that are registered with Student Programs. It is intended to finance unexpected expenses that were not originally considered in their budget proposals. This may include, but is not limited to, conferences, newly scheduled events, equipment, workshops, trips, speakers, etc. Special Funding can be applied for anytime during the semester before the given deadline. Organizations are encouraged to apply as soon as they know their financial needs for an event. Although the Ways and Means Committee meets every week and considers as many applications as possible that week, organizations should apply early in case there are any problems or questions about the application. Once the Ways and Means Committee makes a Special Funding decision the organization will be notified as soon as possible and the money will be available no later than one week after the organization had been notified. If more than two weeks pass since you turned in the application and you haven't heard a decision, please contact your Ways and Means Liaison.

Microsoft Word version