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Algorithm for receiving letters of recommendation

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You will find the algorithm that I would like you to follow if I am writing a letter of recommendation for you below.

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Input: (from you, the student, to be received by me greater than or equal to three weeks before the application deadline)

• First, send me an email requesting a letter of recommendation. After I agree then please put together a google doc folder titled YOURNAME_Recommendations that includes:
• a google spreadsheet titled YOURNAME Recommendations for for GOAL POSITION, e.g., "summer REU", that lists, for each application
• A description of the position that you are applying for or the program that you are applying to. I'll need this so I can determine what issues to address in the letter. If there is a website for the program, this should link to it.
• submission deadline
• submission process (such as email, website -- give url, program will contact me, or snail mail -- you will give me an envelop and peel off seals are highly appreciated.)
• an extra column for me to check off when I've submitted it
• A brief resume which includes information about courses which you have taken that might be relevant to the application. (Please include the grades that you received for these courses.)
• If your application requires a personal statement, it would be very helpful for me to have a rough draft. This will help me to get a sense of why you are applying and what you hope to get out of the opportunity.

Once you have done all of this, please share the folder with me.

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My output: Once I receive the information above, I will write a letter. I will check the "submitted" column when the letter gets sent.

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Error check: If you do not see that the letter is submitted by me one week before the deadline, then you should send me a reminder email like the one below:

Hi,

You asked me to remind you about the letter that you are writing for my application to NAME OF YOUR PROGRAM if I hadn't heard from you a week before the application is due. The deadline is APPLICATION DEADLINE.

Thanks, YOUR NAME