To Access Accommodations a Student Must...

  • Make requests for accommodations in a timely manner according to guidelines described in this manual.
  • (in the case of academic accommodations) Provide an Accommodation Letter that has been prepared by AccessAbility Services to the faculty member that is to provide the accommodation.

When accommodations are approved, AccessAbility Services will provide the student with the Accommodation Letter. The Accommodation Letter provides notification that the student has provided appropriate documentation to AccessAbility Services that supports the requested accommodation.

Students are responsible for promptly providing the faculty member with the Accommodation Letter from AccessAbility Service and discussing the logistics of each accommodation. Please note that this is a very important student responsibility because without this notification, a faculty member will not know that an accommodation has been requested and approved and will not know to provide you with an approved accommodation. AccessAbility Services does not separately provide the Accommodation Letter to instructors.

Accommodations are not retroactive; therefore you must give your Accommodation Letter to your instructor to be sure you will receive any accommodation that the instructor must provide, such as use of extended time on tests, test-taking in a reduced distraction environment, use of note takers, use of assistive technology, etc. Students requesting testing accommodations must present their professor/s with an Accommodation Letter at least two weeks prior to the test. Last minute or retroactive requests for testing accommodations will only be considered in the case of medical emergencies. In such cases, appropriate medical documentation must be provided to AccessAbility Services.

Academic accommodations have a duration of one-semester because accommodation needs may change. Established accommodations must be renewed from semester to semester.  The student determines whether their approved accommodations are needed for each semester and if needed, must submit a request for renewal.  Once approved, students may request renewal of approved accommodations in person or over the phone at an accommodation meeting or by filling out an accommodation request form. Requests for new or revised accommodations shall follow the same procedure as for all new accommodations, described in this manual.

If a problem arises with a requested accommodation, the student should bring the situation to the attention of AccessAbility Services right away.  It is important to keep communication lines open with faculty, AccessAbility Services, and others who are involved in providing an accommodation. Students should notify AccessAbility Services of changes in class schedules or locations and the need for accommodation adjustments.

Please note, the college has the right to deny a request for accommodations and services [1] if an individual fails to provide the required documentation, the provided documentation does not support the requested accommodation, the student fails to make the request in a reasonable time period(as described in this manual), the requested accommodation poses a health or safety risk, or the requested accommodation imposes an undue financial or administrative burden or fundamental alteration to a program, service, or activity. The College may also offer an alternative effective accommodation and will engage in an interactive process with the student regarding alternative accommodations.

Students may challenge accommodation decisions using the College’s Grievance Procedure.


[1] The Department of Education regulations for Section 504 provide that "aids, benefits, and services, to be equally effective, are not required to produce the identical result or level of achievement for handicapped and non-handicapped persons, but must afford handicapped persons equal opportunity to obtain the same result, to gain the same benefit, or to reach the same level of achievement, in the most integrated setting appropriate to the person's needs" (28 CFR 104.4).