The Accommodation Process

AccessAbility Services is committed to balancing two equally essential principles when determining reasonable accommodations:

Role and Responsibilities for Faculty

  • Develop and communicate legitimate academic standards and requirements for the course, program, or activity (see AccessAbility Services website for examples)
  • Adhere to college processes and procedures
  • Implement accommodations when presented with an Accommodation Letter in a timely and effective manner. Be sure to implement accommodations in a timely and effective manner without posing additional undue burdens on the student
  • Do not implement accommodations without receipt of the Accommodation Letter from AccessAbility Services
  • Contact AccessAbility Services immediately if you have concerns that any of the specified accommodations will conflict with the format of your course
  • Contact AccessAbility Services to discuss any concerns about how to implement specific accommodations

Please respect the expertise of disability specialists in AccessAbility Services. However, if you believe any of the specified accommodations will fundamentally alter essential components of your course, lower academic standards, pose a health or safety risk or cause an undue burden, you have the right to question the accommodation. The Director of AccessAbility Services will engage in an interactive process with faculty and students to determine if the accommodation is reasonable. At the conclusion of this process the decision of the Director is final. No further action may be taken by faculty to contest the accommodation decision; students, however, may appeal accommodation decisions which may result in a subsequent alteration. At the end of the process, the accommodation must be implemented.

Role and Responsibilities of AccessAbility Services

Implement the accommodation process which must…

  • Be conducted in a timely manner
  • Be conducted by a disability professional who can provide judgment free from bias and discrimination
  • Include a deliberative process in which the disability professional considers
  • All accommodation requests on a case by case basis
  • Equally effective alternatives to requested accommodations
  • The major life impact of the disability on the student
  • The impact accommodations would have on the academic standards and requirements of the course and the classroom environment
  • Support faculty in helping them understand and implement the specified accommodations
  • Include an Accommodation Letter which is tailored to the student, not to each individual course. If an accommodation listed on the letter does not apply to your course structure, you may disregard it
  • Clearly communicate in a timely way accommodation decisions to both faculty and students, including rationale, opportunity to supplement missing data and the student’s right to appeal a decision

Role and Responsibilities of the 504 Coordinator

  • Coordinate efforts to comply with Section 504 of Rehab Act and ADA
  • Ensure students with disabilities have meaningful access to programs, services, and activities
  • Promptly and equitably respond to reports of possible discrimination / access barriers and accommodation appeals
  • Educate and collaborate across departments

Role and Responsibilities of Students with Disabilities

  • Self-identify to AccessAbility Services
  • Provide necessary documentation
  • Request accommodations
  • Schedule accommodation meeting with professor
  • Abide by policies and procedures
  • Meet course requirements
  • Provide “due diligence”
    • Notify professors and AccessAbility Services in a timely manner of problems with accommodations or access barriers
    • Do not abdicate their role and responsibilities to other agents
    • Do not misuse accommodations for other than intended purpose
AccessAbility Services determines reasonable accommodations Students implement due diligience to receive accommodations Faculty determines essential course requirements and standards & implements academic acommodations 504 Coordinator ensures compliance with Section 504 & ADA by collaborating across departments, responding to reports of discrimination, and  guaranteeing meaningful access to programs, services and activities