Top 6 Ways to Ensure Accessible Instructional Materials

AccessAbility Services coordinates alternative format for approximately 50-60 MHC students with print disabilities (roughly 250 courses) every semester.  You can assist us by following these guidelines for Accessible Course Materials.

1.   Post your required books to the ISIS booklist.

  • July 1st for Fall/ December 1st for Spring
  • No books? indicate “no books required”
  • Faculty do not need to find electronic textbooks for students OR change their textbook selections based on accessibility needs in their classrooms.

 2.   Provide handouts as Word Documents, PowerPoint presentations, or PDF

  • Via Moodle, email, or Google Drive
  • Use Sans Serif fonts whenever possible
  • Create PowerPoint Presentations by using auto-layouts
  • Choose effective color contrast and avoid these color combos: red/blue, red/green, dark green/black/blue/black, shades of gray or tan
  • Do not use color alone to convey meaning

    3. Work with LITS liaison, DAPS, and AAS to find or create high-quality scanned documents

  • LITS liaisons will search for accessible versions of your readings in databases and online library materials
  • Digital Archives and Preservation Services (DAPS) will scan your materials but require a two-week lead time
  • AAS can survey your materials for accessibility issues

    4. Follow the scanning guidelines if you scan your own documents

  • Post scanned documents as PDFs
  • Scan in black and white (text only) or grayscale (text and images/photos)
  • Use only “clean” source materials
  • no handwritten underlining
  • no handwritten notes
  • no color highlighting besides yellow
  • Scan your document as a 1-page rather than 2-page scan
  • Check for cut-off text, shadows, and missing page numbers
  • Make sure your PDF has selectable text and OCR the document if it does not
  • Be consistent with file names
  • Post your document right-side up    

    5. Be mindful of large print needs in your class

  • Read aloud everything written on the board
  • Provide handouts in enlarged print, either on larger sized paper or digitally
  • Check for readable text on equipment, classroom materials, and signage

    6. Survey your video and audio files

  • Videos must be captioned
  • Audio must have a corresponding transcript