Alumnae Admission Representative Role Description

Alumna Admission Representatives (AAR) serve as liaisons between the Office of Admission, volunteer assistants, and prospective students in their regions. They are provided with the inquiry lists of prospective students for their regions, as well as pertinent campus updates. AARs are fully supported in their efforts by the Office of Admission. They work closely with the staff members who travel in their area and with the program coordinator. The AAR’s primary duties, which are often delegated to the assistants (if there are any), are as follows:

Inquiry List:

The AAR is asked to contact students on the inquiry list by mail, email, or telephone and address students’ questions and concerns (Inquiry lists are often divided by the AAR and dispersed to assistants).

College Fairs:

The AAR will be sent invitations to college fairs when it has been determined that a fair should be covered by an alumna. An AAR should inform the Office of Admission if they plan to attend the fair, or delegate it to a willing assistant.


If a student requests a local interview, they are given the name and number of the appropriate alumna contact (usually the AAR, but sometimes an assistant).

Mount Holyoke Events:

The AAR is asked to assist in the planning and implementation of various types of functions for prospective students and their parents.

Coordinate Volunteers (Assistants):

An AAR is expected to contact assistants, delegate responsibilities to them accordingly, and keep them informed of admission information.

Contact with the Office of Admission:

The AAR should inform the Admission Office of alumnae recruiting efforts in the area. This includes submitting event report forms and college fair reports.

Contact with Local Clubs:

If there is a local MHC club in the area, the AAR is encouraged to communicate with the club president, keeping the club informed of admission activities in the region. Clear communication between AARs and Alumnae Clubs is vital to the success of admission efforts. In some regions Alumnae Admission Volunteers are very much a part of the local Alumnae Club. In other areas, the club and the Alumnae Admission Program can be quite separate. There is no “right” way of organizing these groups. However, the Office of Admission recommends that the AAR keep the club, particularly the club president, informed of their admission work. Also, at certain times, AARs may wish to coordinate with the local club in planning events.