The National Historical Publications and Records Commission (NHPRC) has awarded Mount Holyoke College a grant in support of a start-up electronic records project in the Archives and Special Collections department of LITS. MHC was one of three institutions across the nation to garner an award in this category.
The outcome of the grant will be established procedures for ingest, processing, preservation, and providing access to campus electronic records of enduring value. While it won't solve all of the problems inherent in our world's transition from paper-based records to born-digital records, the project will allow the Mount Holyoke College Archives and Special Collections to begin to collect some critical recent records, including the Board of Trustees meeting minutes, course catalogs, and MHC news and events articles published online. In addition to providing a model for other small institutions grappling with similar challenges, this project will help ensure the continued documentation and preservation of MHC history, a history that has been actively preserved for more than one hundred seventy years.
This 18-month grant will commence on July 1, 2010. Part of developing best practices will be to survey identified offices and work with records creators to ingest electronic records into Archives and Special Collections using existing digital repository infrastructure. Updates on project findings will be posted on a quarterly basis to the Archives and Special Collections web site.
The NHPRC is the grant-making arm of the National Archives. To learn more about the grants, please see the NHPRC press release.