Forwarding/Redirecting Staff Mail

Auxiliary Services processes and delivers official Mount Holyoke College business mail and student mail. The monitoring of the contents of mail is left up to the good judgment of the College community. We assume that all campus mail in our departmental mail system is official College business and not personal business.

Assuming that all mail in our system is official College business, we further assume that all mail in our system is related to the business of the department to which it is addressed and not to the individual.

Therefore, all mail in our departmental mail system will be delivered to the department to which it is addressed regardless of the individual named on the envelope.

If the department receiving the mail determines from the contents of the envelope that it should follow an individual that has changed departments, the piece must be re-addressed to the new department location and placed back into the departmental mail system . Otherwise, it must be processed as business related to the department to which it is addressed.

This also includes mail for people that may have left a department so many years ago that no current employees remember; which requires each department to keep an historical file of past employees with forwarding addresses.