Help on using the link editor
Edit your course links
Use your email username/password at the prompt. This link will only work for instructors who have folders in the "courses" directory who are using a computer on the campus network.
There are three areas on the editor page where information can be entered. For ease of use, the most commonly used area is first on the page. However, you will probably want to use them in the following order when entering the editor for the first time:
This section appears at the bottom of the page, but it is the most likely place you will want to start when editing links for the first time. It describes you to people who read the listing of courses.
Enter your full name into the Real Name field: last name first, followed by a comma and then your first name. If you have a middle initial, place it at the end. Example: Creighton, Dr. Joanne V.
In the Departments list you can choose up to four departments with which to affiliate yourself. If you are affiliated with fewer than four departments, leave the others set to (None).
The Homepage URL can provide a link to your personal homepage. You should enter the part of your homepage after your
~username/. For instance, if your homepage was at
http://www.mtholyoke.edu/~username/index.html, you would enter just
index.htmlin this field. Leave this field blank if you do not want a link to appear.
Check Provide a WebMail link if you want users to be able to send email to you via the WebMail program. If this option is checked, a link to a WebMail form will appear after your name.
This section is where new links are created. Each entry you create here will produce a new entry in the course listing. Links can point to pages which support a particular course, but they can also point to pages which are created by an instructor for general use by people interested in his or her area of expertise. As long as they are in either the
/acaddirectory, they can be linked here. A directory or page must already exist before you can create a link in the index.
The Active checkbox controls whether or not the link is listed on the index page. By unchecking this option, you can create a link beforehand and then activate it at a later date, when the pages become available or the information they contain is relevant.
The Name of the link can be anything which briefly describes the set of pages you are linking to. In the case of course-related pages, it is best to use a format which is as close to entries in the course catalogue as possible, so that students will be able to find them more easily. The text "
English 123: Description" is there as an example of this format.
The Link itself is the location on the server (URL) where the pages are stored. It can point to one certain page (
username/mypage.html) or an entire folder of pages (
username/mycourse/pages/). In the case where you are pointing to a whole folder, it should contain an
index.htmlfile. Otherwise, when the user clicks on this link, she will get an automatically generated listing of all files in the directory, and not a specific page you created.
The Department is the field with which the link is associated. If there is more than one department with which the link can be affiliated, Create the link with one department, and add the others using the option described below.
This section is where changes can be made to existing links.
The Active button, as described above, lets you hide a link from users without completely removing it from the list. This is a good way to unlist pages which are related to a course that is not offered during the current semester, but will be offered again in the future; you won't have to create the link again when you want it to be available, just reactivate it.
The Name and Link fields are the same as described above. You can make changes to them and then click on the Submit button to have them take effect. The Test link next to each entry allows you to see exactly what someone who clicks on this entry in the final courses listing will see. It is a good idea to test all of your links to be sure you are pointing the user to the correct location. Note that if you change a link's location, you must first Submit the changes before the Test link will reflect the change you made.
The Department column lists all departments with which a link has been associated. To add a new department, click on the Add Dept. link for that entry. To remove an extra department, simply set it to (None) and Submit Changes.
The Delete option will immediately remove the entry from the list, without asking for confirmation. Be absolutely certain you want to do this before using Delete.
If you have changed data in the Name, Link, or Department fields, make sure you Submit Changes before using the Test, Add Dept., or Delete options. Otherwise, these unsubmitted changes will not take effect!
Not listing an area or making it inactive does not prevent the world from getting to it, it only removes it from the index. If you really want to keep people out, move the pages somewhere that cannot be accessed from the Web. Storing sensitive materials in your intranet courses directory might be the better approach. It is also possible to limit access to certain users or to on-campus users only; contact the Webmaster (send WebMail) for more information.
A directory or page must already exist before you can create a link in the index.
Don't forget to use the Create or Submit Changes button directly below the area you are making changes to. Nothing will change unless you do!
If you return to the
/courseslisting only to find that the changes you thought you made don't seem to be there, try using your browser's Reload command to have it fetch the information again.
After you have finished editing links, remember to quit your Web browser. Otherwise, anyone who uses your computer will have access to the page which lets you edit links.
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