Reappointment Guidelines

May 2011

Deadlines for receipt of material in the Office of the Dean of Faculty:
Tenure-Track Reappointments: November 11, 2011
Non-Tenure-Track (Lecturer) Reappointments: January 27, 2012

Chairs and candidates should consult the Handbook of Faculty Legislation for the College’s policies and procedures on reappointment.

The following material must be provided by the department:

1.  Departmental Recommendation Summary

2.  Curriculum Vitae – Use form and order as follows:

  • Department
  • Name of Candidate
  • Education:  Degrees, Date Received, Institution
  • Teaching Experience (most recent first):  Mount Holyoke College, Other Institutions
  • Compositions, Performances, Publications, Works of Art (most recent first, with full citations)
  • Lectures and Papers Delivered
  • Professional Organizations and Activities
  • Other Relevant Experience

3.  Copies of all Activities and Service Summaries filed by the candidate in prior years, in chronological order (earliest first).

4.  A copy of each Summary of Annual Conversation between the candidate and the department chair for years prior to the recommendation, in chronological order (earliest first).  Please include a copy of any response from the candidate to the Chair.  Be sure all those present at the annual conversation have signed the document.

5.  Department Recommendation

6.  Copy of letter reporting recommendation to candidate (tenure-track reappointments).  Legislation stipulates that "When the department sends its recommendation on reappointment to the President and the Advisory Committee, it also shall send the candidate a separate letter reporting this recommendation and explaining in some detail its assessment of his or her performance and the reason for its decision.  A copy of this letter shall be sent to the President and the Advisory Committee."

7.  Letters are encouraged from departments or programs with which the candidate is affiliated, formally or informally, whether or not required by legislation.

8.  All other Supporting Documents considered by the department, including publications, audio- and video tapes or disks, slides of works of art, etc.  Syllabi are very helpful. For all personnel recommendations to be reviewed by the Advisory Committee, we request that eight copied sets (three-hole punched) of material plus the original be submitted to our office.  Please note that copies should be submitted of supporting material such as articles and books as well.

If you have difficulty in supplying any of this information, please contact Amy Berube, ext. 2858, for assistance.