The DEI Advisory Committee serves as a body of diverse representatives at Mount Holyoke that provide perspective, context, and recommendations in response to ongoing actions taken by the College to ensure all members of the community are valued, respected, and supported. The Committee is charged with promoting and supporting the efforts of the Office of Diversity, Equity, and Inclusion aimed at improving the campus’s climate, sense of belongingness, and education of anti-racism, anti-bias, and anti-discriminatory practices.
- Faculty: Four (4) members of the faculty as elected through faculty legislation
- Staff: Four (4) staff chosen as directed by Staff Council, one of whom also serves directly on Staff Council. One (1) member appointed by the Division of Student Life
- Students: Five (5) students chosen as directed by the Student Government Association (SGA) Appointing Board
- Administration: Vice President for Equity and Inclusion and Chief Diversity Officer
- Ad Hoc Member: The committee may elect an ad hoc member to serve for a period of one semester. Ad hoc members are representatives from specific offices (e.g. Counseling Services, Office of Community and Belonging, Public Safety, Dean of the Faculty, Human Resources, Teaching and Learning Initiative, etc.) on campus that can provide expertise and advice related to a specific crisis or need in the moment.
Chair and Co-Chair
Chair: 1 faculty or staff member from within the committee will serve a 1-year term as chair.
- Meet with the Chief Diversity Officer regularly to set meeting agendas
- Preside over committee meetings
- Schedule meetings, events, and invited presenters (e.g. Compliance Officer, Institutional Research Officer, etc.)
- Compile annual reporting for the Dean of Faculty Office and Archives
Co-Chair: 1 faculty or staff from within the committee elected as Co-Chair to serve for 1 year. The co-chair will then step in as chair the following year.
- Serve in place of the chair at meetings when the chair cannot be present
- Assist the chair with ongoing duties to prepare for their transition to chair the following year
Responsibilities and Authority
- Maintain an understanding of campus activities and efforts towards building an inclusive and collaborative community, including ongoing assessment of the College’s progresses towards strategic plans and anti-racism action plans. Efforts may include reading and reviewing written policies and action plans put forth by the College or requesting briefs from the Office of the President or the Institutional Research Office on the Strategic Plan scorecard.
- Examine new campus policies vetted by the Office of Diversity, Equity, and Inclusion as they relate to an individual's gender, identity, race, religion, disability or other potentially discriminatory factors. Advise the administration on the potential impact of these policies for the College community.
- Establish ad hoc subcommittees to serve on taskforces and working groups assembled by the Office of Diversity, Equity, and Inclusion. Subcommittee members will report back to the full DEI Advisory Committee during regular meetings to ensure all active members are informed of taskforce efforts.
- Support the Diversity, Equity, and Inclusion Office in developing and implementing the College’s annual BOOM events including, but not limited to, facilitating discussion groups, leading activities to promote community engagement, and increasing the visibility of the DEI Advisory Committee’s presence on Mount Holyoke’s campus.
- Undergo annual training on existing non-discrimination laws, and receive briefs from senior administration or cabinet members on recent legal and legislative changes that impact the College’s responsibilities to diversity including changes to Title IX, Title VI, Title VII, and Section 504 mandates, as well as actions taken by the U.S. Office for Civil Rights (OCR).
- Stay informed of campus climate through briefs provided by college officials, at least twice annually, summarizing the number of new incidences of bias reported on campus.
- Evaluate and revise the duties and responsibilities within the DEI Advisory Charter every 5 years to respond to the changing needs of the Office of the Diversity, Equity, and Inclusion Office and the College’s goals for maintaining an inclusive and collaborative community.
- Allocate annual programming funds, provided by The College and Office of Diversity, Equity, and Inclusion, to support programming and community building initiatives proposed by faculty, staff, and student groups on campus.
Standing committee meetings are held during the academic year. The committee will meet no more than once per week and no less than once per month.
Time should be allotted during at least one meeting per month for committee members to report out on any ongoing conversations and discussions emerging from each committee member’s respective department or program to keep a ‘pulse’ on the broader Mount Holyoke community.
All meetings will be attended by at least one staff member of the Office of Diversity, Equity, and Inclusion. A staff member from that office will record meeting minutes.
Administrative support is guaranteed through staff within the Office of Diversity, Equity, and Inclusion to support meeting scheduling, updating membership records, and maintaining archival records of annual activities.
The Vice President for Equity and Inclusion shall be notified by FCC, Staff Council, and SGA Appointing Board of all newly appointed members of the committee at the conclusion of each election.
The Committee shall submit to the Faculty an annual written report on the issues addressed and the advice given to be distributed with the agenda of the May Faculty Meeting.