For personal convenience, travelers may use their personal car for transportation and be allowed the lesser of the amount that would be spent if public transportation were used or the mileage allowance, plus tolls and parking. The total cost of a trip in which an allowance is made for the use of a personal automobile should not exceed the total cost that would have been incurred had available public transportation been used. However, other advantages will be considered, including transporting equipment or other College individuals, or an appreciable savings in time. (Auto Insurance)
Travelers who use their own cars for travel on official College business will be reimbursed at the rate of 54.5 cents per mile for travel on or after January 1, 2018. The actual mileage driven should be calculated and recorded on the expense report form.
The expense report of a traveler driving a personal automobile on College business should show the names of any other College individuals traveling as passengers and, for convenience, may list the joint expenses incurred if reimbursement is requested from the same department account. The circumstances should be explained and the names of all persons listed.
Cost for repairs or damages to a traveler's private automobile while traveling on College business are considered the personal expense of the owner. Full reimbursement for the use of a personal vehicle is made through the standard mileage allowance.
No reimbursement will be made for parking or traffic violation fines; such fines are the individual's personal responsibility.