Other Volunteer Resources

Glossary of Terms

“Ask” Amount: The suggested “ask” amount determined for each classmate each year. The volunteer asks her assigned classmate to consider this specific amount through a visit, a phone call, or a note/email. 

Appeal: A solicitation from the College via snail mail or e-mail

Cornerstone Gifts: MHFund leadership gifts at the level of $1,837 or more. Young alumnae Cornerstone levels begin at $100. 

Current Use Gifts: A current use gift is a donation that may be spent by the College immediately. MHFund gifts are current use gifts and are utilized immediately. 

Endowment: A portion of Mount Holyoke’s assets held in “savings” to generate income forever. Only a percentage of the earnings of these funds is used by the College. 

Endowment Gifts: An endowed gift requires the gift be held in perpetuity and only the income generated by investing the original gift may be spent. Income distributed per College policy becomes available for current use spending. The funds must be spent in accordance with the terms set forth by the donor. 

Fiscal Year: July 1 through June 30. 

Leadership Gift Officers (LGO): Staff members who work with alumnae capable of making a major gift of $100,000 or more to the College. Often known as Major Gift Officers at our peer institutions, LGOs work regionally and focus on connecting alumnae to the College and exploring their philanthropic interests at Mount Holyoke. 

LYBUNT: Refers to an alumna who gave to the Mount Holyoke Fund (L)ast Fiscal (Y)ear (B)ut (U)nfortunately (N)ot (T)his Fiscal Year. 

Major Gift: Gift to MHC of $100,000 or more over a period of up to five consecutive years. 

Mary Lyon Challenge Raffle: Drawing held after March 1 each year. Two classes receive an additional $5,000 each toward their MHFund class totals. In order to be eligible, classes must reach 100 percent volunteer participation in The Mount Holyoke Fund by February 28, Mary Lyon’s birthday. Gifts and pledges count for the challenge. 

Matching Gift: Donations given by a company or foundation to match the gift made by an employee or the employee’s spouse or partner. A great way to increase the size of your annual gift. 

Mount Holyoke Fund: Unrestricted dollars given by alumnae, parents, and friends used for budget relief. 

Other Gift: A gift to any College fund other than The Mount Holyoke Fund. 

Stewardship: The practice of engaging with donors to recognize and thank them for their gifts to the College, and to show them the impact of their gift on the mission of the institution. 

SYBUNT: Refers to an alumna who gave to The Mount Holyoke Fund (S)ome Fiscal (Y)ears (B)ut (U)nfortunately (N)ot (T)his Fiscal Year. 

Young Alumnae: Alumnae who graduated one to ten years ago.

Helpful Online Resources

Important Advancement Resources


Facebook MHC Pages

Other interesting pages:


Twitter Users to Follow


Instagram Accounts to Follow


Exposure Reports


YouTube Accounts to Follow


Flickr Accounts to Follow


Other Resouces

Expense and Reimbursement Guidelines for Volunteer

Receipts MUST be provided for each and every expense. Please submit with this form.

Mount Holyoke College has developed financial guidelines to ensure that volunteer expenditures are in accordance with standard practices and normal accounting procedures. The following guidelines constitute usual and customary standards for reimbursable expenses likely to be incurred by volunteers in support of Mount Holyoke College.

General Reimbursement Policy

Mount Holyoke College accounting procedures require a detailed reporting of expense reimbursement payments made by the College. Volunteers are asked to keep accurate records and obtain receipts for all expenditures. Expenses should be submitted promptly (no later than June 1 for the current fiscal year) and original receipts attached to the expense account statement. The minimum for reimbursement is $25, and all reimbursements will be made by check.

Travel

The Mount Holyoke Fund will reimburse expenses incurred in connection with those events scheduled by the Office of Advancement on campus (or regionally as pertains to 50th Reunion Gift Committees and The MHF Volunteer Program Steering Committee only) for airfare, ground transportation, personal automobile mileage, parking, and tolls according the following guidelines:

  • General (excluding 50th Reunion cycle): The Mount Holyoke Fund will reimburse volunteers for travel expenses up to a maximum of $250. 
  • Young Alumnae (1 to 10 years out): The Mount Holyoke Fund will reimburse young alumnae volunteers for travel expenses up to a maximum of $400. 
  • 50th Reunion: For 50th Reunion Gift Committee meetings held during the 50th Reunion year ONLY, The Mount Holyoke Fund will fully reimburse volunteers for their travel expenses to and from campus.

Events scheduled by the Office of Advancement include the annual September Volunteer Conference, yearly Mount Holyoke Fund Volunteer Program Steering Committee Meetings, and yearly 50th Reunion Leadership Gift Committee Meetings. Most 50th Reunion Gift Committee and Mount Holyoke Fund Volunteer Program Steering Committee Meetings take place on campus. On occasion, these meetings will be held in a major metropolitan area when warranted. With the exception of 50th Reunion cycle classes, The Mount Holyoke Fund does not reimburse volunteers for travel to class MHF Gift Committee meetings.

Volunteers are encouraged to research lowest possible travel fares when booking their own travel.

Meals and Accommodations

The Mount Holyoke Fund will provide volunteers with meals and accommodations in connection with on-campus or off-campus events scheduled by the Office of Advancement.

Stationery and Postage

When appropriate, The Mount Holyoke Fund will provide stationery and postage. Out-of-pocket postage expenses are reimbursable with original receipt(s).

Telephone and Fax

The Mount Holyoke Fund will reimburse telephone and fax expenses related to College business.

Expenses NOT Considered Reimbursable by the College

  • First-class airfare
  • Frequent flyer miles
  • Car rental
  • Private limousines
  • Non-receipted expenses
  • Gifts
  • Personal expenses (such as childcare, speeding or parking tickets, alcoholic beverages)
  • Food, beverage, and other personal items purchased while traveling

Donations in Lieu of Reimbursement

In keeping with industry standards as outlined by the Partnership for Philanthropic Planning, Mount Holyoke College has modified its procedures related to reimbursable expenses incurred by volunteers for travel and entertainment purposes. Mount Holyoke is no longer allowing for these expenses to be credited directly as a gift to the College in lieu of reimbursement. Transactions for expense reimbursements and donations must now be separate and distinct. If you choose to submit expenses incurred on behalf of the College for reimbursement, you may do so using our revised form found on our website. You will be reimbursed directly. If you would like to give the amount of the reimbursement to the College as a gift, you must now do so in a separate transaction, either through our online gift form or by mailing your donation to the College. You may also choose not to submit a request for reimbursement. In this case, you may save your receipts and consult with your tax advisor to determine whether your volunteer expenses are deductible as charitable donations on your tax return. See page 5 of IRS Publication 526 for detailed information.

If you have any questions, please contact Audrey Markarian, Mount Holyoke Fund Officer for Volunteer Programming and Support, or call 413-538-2761.

We are grateful for all of your work on behalf of the College!