Federal law requires the College to have your completed Employment Eligibility Verification form (I-9) before issuing you a paycheck. In addition, employees must complete a Federal Employee's Withhoding Allowance Certificate form (W4) and a Massachusetts Employee's Withholding Exemption form (M-4).
Non-exempt employees receive their pay every other Friday, based on time cards submitted on the previous Friday which reflect hours worked, as required by federal wage and hour legislation. For payroll purposes, the work week begins on Sunday and ends on Saturday.
All exempt employees are paid on the 15th of the month for work performed from the first through the last day of the month. Exempt employees who hold academic year appointments receive their annual salary in nine or ten equal installments, whichever is appropriate. When the 15th falls on a Saturday or a College holiday, employee's pay will be issued on the preceding work day. When the 15th falls on a Sunday, employee's pay will be issued on the following Monday.
Normally, no salary adjustments are made during the fiscal year except in cases of reclassification and promotion.
A new employee who begins employment on any day other than the first day of the fiscal year will receive salary prorated based on the percentage of the time worked in that fiscal year.
All employees receive their pay by direct deposit. Direct deposit is available to any bank or credit union upon receipt of completed Direct Deposit Banking Form (available from the Department of Human Resources/Payroll). Employees may designate their salary to be deposited to one or multiple accounts. The salary is deposited directly in the bank and is available on the specified pay date.
Pay Advice Online
Employees can access their pay stub information through the College's online system: my.mtholyoke.edu for Employees. The pay stub provides detailed information on about pay and deductions. Employees also have access to historical pay information which can be helpful when applying for loans, etc.