LITS Honors Thesis Policy Guidelines

In accordance with Faculty Legislation, Library, Information, and Technology Services (LITS) will archive and make accessible the final accepted and corrected version of the student honors theses, and any accompanying or supporting materials (such as video, images, or audio) within our Institutional Archive as part of MHC Digital Collections. Specifically, we will:

  • Store a digital version of your thesis, and any accompanying material, within the Institutional Archive’s Student Theses Collection.
  • Convert your thesis, and any accompanying material, without changing the content, to any other format necessary for preservation and storage. This is also referred to as “migration.”
  • Create a back-up copy of your thesis and any accompanying material for preservation purposes.
  • Make your thesis, and any accompanying material, available to end-users of the Institutional Archive consistent with the access permissions specified by you at the time of submission.

By submitting a thesis and accepting the submission agreement, you, the student, certify the following:

  • That your thesis, and any accompanying material, is an original work, and does not infringe upon any third party’s copyright, such as illustrations or images, OR:
  • that your thesis, and/or any accompanying material, does contain third party content for which you do not hold copyright, and:
  • this content has been clearly identified and acknowledged;

AND the content has been used within the bounds of the Fair Use exemption of U.S. Copyright law (17 USC 107);

OR you have documented that you have obtained the unrestricted permission of the copyright owner to grant MHC the rights required by this agreement.

Additionally, you certify that you have discussed access and permissions options with your advisor, including whether or not your thesis should be embargoed.

Consult with your thesis advisor if you have questions about third-party content or the application of Fair Use.  For additional assistance, contact your RIS liaison, or DAPS.

Changes to the thesis:

  • You must submit the final (corrected and accepted) version of the thesis by no later than July 1 of your graduation year.
  • Once submitted and approved into the online collection, NO CHANGES ARE PERMITTED: make sure you have incorporated all edits before submission.
  • Requests for changes to the permissions category (i.e.: to move a thesis from Restricted to Public) may be made anytime via email to DAPS.
  • Requests to withdraw a thesis must be made via email to DAPS and will be evaluated on a case-by-case basis by the Dean of Studies office.

Access and Permissions

Please see Understanding Permissions for Electronic Theses for a full explanation of permissions as they relate to the thesis collections.  Your thesis advisor will be able to assist you in deciding which access category is best for your work depending on its scope and content. All access and permissions are set during the actual submission process.  If you or your thesis advisor have questions about the access and permissions options, please contact DAPS.

No matter which access category you choose, the descriptive information about your thesis, such the title, subject(s), and the abstract, will be searchable through the Library and Five College Catalog.  

There are two access categories to choose from: Public and Restricted:

Public: your thesis will be available to anyone, anywhere with an internet connection.  

Restricted: Your thesis will only be available to current faculty, staff, students, and alumnae of MHC.  A valid MHC login is required to access theses in this category.

Within each category, you have the option to embargo, or delay access to your thesis, for a period of up to seven years from the time of submission. Under an embargo, your thesis will still be searchable or findable within the Institutional Archive or the Library Catalog until after the embargo date passes: only the thesis file itself remains inaccessible during the embargo period.