Understanding Permissions and Access to Electronic Honors Theses
This page explains the access and permissions options you can set for your e-thesis and any accompanying materials (such as supporting video or images).
You must discuss access and permissions with your thesis advisor, since he or she will be most familiar with your work. You, with the help of your advisor, need to decide how others should access your thesis based on its content.
Please contact DAPS if you have any questions. We’re here to help! And if you change your mind about the category after you submit your thesis, just send us an email and we’ll move it for you.
Access categories: Public or Restricted
During the thesis submission process you will choose which category to submit to: Public or Restricted. You also have the option to set an embargo on your thesis for up to seven years from the date of submission.
- Available to anyone, anywhere in the world with an internet connection. Anyone may read or download a copy of your thesis and any accompanying materials.
- All of the descriptive information about your thesis, such as the title, subject(s), or abstract, is fully accessible, will be added to the Library and Five College catalog, and may show up in search engine results.
- You will contribute to the body of scholarly work in your field in an open and sustainable way, potentially allowing others to cite and use your work in further research.
- LITS will archive and generate a permanent url directly to your thesis, enabling you to easily link to it and share it.
- Only accessible to current MHC faculty, students, staff, and alumnae. Theses in this category require a valid MHC login in order to read or download. It is not dependent on IP range or even through VPN access; a login is required.
- Descriptive information about your thesis, such as the title, subject(s), or abstract, remain fully accessible, will be added to the Library and Five College catalog, and may show up in search engine results, but your thesis, and any accompanying materials, cannot be viewed or downloaded unless the user has a valid MHC login.
- LITS will archive and generate a permanent url directly to your thesis, but you will not be able to share it unless the recipient is a current MHC student, faculty, or staff.
- If your work contains sensitive data or content, this collection strictly limits the number of people who can access it.
You can choose to embargo, or delay access to your thesis, and any accompanying material, for a period of up to seven years from the time of submission. If your thesis contains very sensitive data or content, you can set an embargo to temporarily restrict all access to your work. Once the embargo date passes, the thesis and any accompanying material will be available within the access category you originally submitted it to.
Please note that when you embargo a thesis, all of the descriptive information about your thesis, such as the title, subject(s), or abstract, remains fully accessible, will be added to the Library and Five College catalog, and may show up in search engine results: only the actual thesis file/accompanying material file is inaccessible during the embargo period.
Our system offers you the option to apply a Creative Commons license to your thesis. A Creative Commons License allows you to communicate to users the ways in which you want your thesis shared and your work cited. It is a simple, standardized way to grant copyright permissions to your creative or scholarly work. If you aren’t familiar with Creative Commons, watch this very short video!
A description of the licenses can be found here.
Some things to think about before you apply a Creative Commons license can be found here.
Remember, this is an optional step only. Please be sure you understand the Creative Commons licenses before you apply one to your thesis.
If you wish to retain “All Rights Reserved” for your thesis, you should NOT apply a CC License.