How to Submit E-Reserves

Electronic Reserves are processed through the LITS Digitization Center, located on the 7th floor of Miles-Smith (take the main elevator to the 7th floor, the office is straight ahead). Please note that the MEWS Digitization Center location is now closed. There is a shelf outside the office where books and articles can be left after-hours or anytime staff are unavailable.  An intake form is available to download, or you may pick one up from the table outside the Digitization Center 7th floor offices.

Questions about the e-reserves process? Just contact us and we'd be happy to help. 

Once your materials have been scanned, they will be emailed directly to you.  If you require assistance in organizing your e-reserves within your Moodle course site, contact your friendly LITS liaison, or email ris-d@mtholyoke.edu!

The following information should be considered by all faculty when planning electronic reserves.

LITS will accept the following for Electronic Reserves:

  • A single chapter of a book
  • A single article from a journal or newspaper
  • Non-copyrighted material such as an exam, lecture notes, or syllabus.
  • Excerpts from government publications.

LITS will not accept the following for Electronic Reserves:

  • Traditional (bound) Coursepacks.
  • Entire books.

Use of materials needs to comply with U.S.Copyright Law. A tip sheet is available to help you determine this.

Format for submission:

  • We prefer to scan from the original: please bring us the book or other material directly
  • If the original is not available, provide a clean, clear photocopy on 8 1/2 x 11 size paper
  • Photocopies should have adequate margins on all sides
  • Be aware that graphics within readings may not scan clearly

Material will be scanned into PDF format. LITS staff does not edit scanned material.

Other considerations:

  • Consider whether the materials were used in a previous semester. If so, please indicate that on the Reading List.
  • Consider whether the materials are accessible from other online services or databases (e.g. JSTOR, PsycArticles, etc.)
  • Faculty are asked to submit materials for eReserves at least three weeks prior to the beginning of the semester. eReserves take priority in these early weeks. Submissions after the beginning of a semester will be processed on first come first served basis, as quickly as possible.

All questions should be emailed to e-reserves-g@mtholyoke.edu.