Policies

Using the LRC

Priorities and Purpose

  • The Language Resource Center is a space for learning, teaching, sharing and exploring languages and cultures. Because the purpose of the LRC is to encourage and facilitate such learning, priority may sometimes be given to language- or culture-related activities.

Who can use the LRC?

  • Anyone is welcome to use the LRC for language learning and/or teaching, including students, faculty and staff from MHC and all of the Five Colleges, regardless of whether or not they are enrolled in a language course.
  • All patrons of the LRC are asked to help the LRC Staff in keeping the LRC a clean, warm, inviting space for all language learners.
    • If you make mess, please clean up after yourself. Please ask at the main desk, and the LRC staff would be happy to provide you with cleaning supplies.
    • As you leave the LRC, please take a look around to see if you have inadvertently left anything behind, and please throw away or recycle any waste.

Can I leave my study materials here while I go to class, Blanchard, etc.?

  • Please do not leave any belongings unattended in the LRC. The LRC cannot be responsible for items lost, stolen, damaged, etc.
  • If you are away from a computer, studio room, etc. for more than a few minutes, the space may be given to another student. Please do not attempt to “hold” the space by leaving your belongings while you are in class, meeting a professor, having a meal, etc.

Can I host an event in the LRC?

  • Any groups involved in culture- or language-related activities are encouraged to consider reserving the LRC. For example, we love to host language teas, conversation groups, study sessions, cultural events, etc.
  • To maintain the LRC as an inviting space for all, the hosts are required to clean up following their event. Please use common courtesy and observe the following guidelines:
    • The LRC can provide you with cleaning supplies; please ask at the main desk.
    • If there is food at your event:  Wipe down all table surfaces used, including tables where food was served, as well as all areas where participants were sitting and eating. Vacuum the floor around all of these areas as well.
    • You are welcome to use the microwave oven and refrigerator in Room 5 for your event, but please cover food while microwaving, wipe up any spills, and don’t forget to take your leftovers with you.
    • Any garbage cans that are filled during the event need to be emptied afterwards. Remove the garbage bag from the can, seal it and place it in the large bin in the Trash Room (second door on left as you exit the LRC). Place a new liner bag in the can that you emptied.
    • Notify the LRC staff if there are any spills on the carpet or upholstery, so that these can be cleaned immediately and do not become permanent.
  • The furniture in the LRC Lounge can be moved easily to accommodate many types of activities; for example, small group conversations or a salsa dance lesson. If you’d like to move the furniture, please return it to its original position after your event.
  • Groups are welcome to drop in and use any of the LRC facilities when they are available, but you may want to make a reservation to guarantee availability and also to avoid potential conflicts (e.g., loud video in the lounge concurrent with oral testing in the lab, etc.). See section above for more information on reserving the LRC.
  • If your event involves audio or video, and you haven’t reserved the space in advance, please be considerate of any students studying in the LRC. Also, you may want to check with the LRC about peak/off-peak study times before scheduling your event.

What types of activities are appropriate in the LRC? What noise level should I expect?

  • The LRC Lounge is a comfortable, casual space for cultural events, conversation groups, tutoring, student organization meetings, department events, and watching international films and television.
    • Conversational volume talking is appropriate in the lounge, but if individuals or groups are engaging in particularly loud activities which are disruptive to the academic work taking place in other areas of the LRC, they may be asked to moderate their volume or move to another location.
  • The LRC Lab is a collaborative workspace. As language learning requires interaction, the lab is designated as a “low-level talking area.”
    • When working in groups in the lab, please feel free to talk, but keep your volume at a reasonable level.
    • However, the lab is primarily a study space, rather than a social space. If you find yourself engaging in more social interactions, please move to the LRC Lounge.
    • When working individually at a computer, please consider using the headphones provided for computer audio.
  • The Multimedia Studios (Rooms 6D-G) are equipped with sound-dampening insulation and sound-clarifying material on the walls to allow for better-quality audio and video recording. However, it may not be possible to block all outside noise.
    • Please let the LRC staff know if noise outside of your studio is interfering with your work; the staff will try to mediate if possible.
    • For very sensitive recordings, please consider scheduling a studio at a time of day that the LRC is typically quiet (e.g., early in the morning). Please consult with the LRC staff about the best times to schedule.
  • As language learning is a noisy effort, there are no designated “quiet” areas in the LRC. For completely quiet, no talking areas, please visit the library. (Ask at the Research Help Desk in the library if you need assistance finding a quiet study area.)

There is a class in the LRC Lab. Can I still use a computer?

  • The faculty who is teaching determines whether or not to allow outside students to enter the lab during her class to use available computers. If you are unsure about whether or not you may enter, ask at the LRC main desk.
    • If there are computers available in the rooms outside of the lab, please use one of these instead.
    • If the faculty has given permission for outside students to make use of the lab, please be courteous: no talking (nor whispering) during the class, use headphones and/or put the computer’s volume on mute, minimize the number of times you enter/exit the lab, etc.

Can I bring food and beverages into the LRC?

  • Yes, food is an important aspect of culture and an important component of the social interactions that are critical for language learning.
  • However, when eating in the LRC, please clean up after yourself. The LRC staff can provide you with cleaning supplies, if needed.
  • In the areas of the LRC with computers and other equipment, please keep food/beverages away from the technology as much as possible. For example, in the LRC Lab, please set your food or drink on one of the open tables away from the computers.

 Can I print in the LRC?

  • Yes, the LRC has a print-release station using the One Card printing system (the same printing system used in LITS labs) and a black-and-white laser printer. You can print from any computer in the LRC, then go to the release station (located by the main desk) to swipe your One Card and release your printing job.

 

Reserving LRC Facilities

What spaces can be reserved at the LRC?

  • The Lounge, Multimedia Studios (Rooms 6D, E, F, and G), Small Group Room (Room 6A), and Computer Lab may all be reserved.
  • You can learn more about the capabilities and characteristics of each area of the LRC on our Facilities webpage.

Who can reserve these spaces?

  • Any member of the MHC community is welcome to reserve a space in the LRC, including students, faculty, or staff, for class work, student organizations, campus events, etc.

How do I reserve a space?

  • Reservations can be made online or through the LRC main desk. The online reservation form must be submitted at least 2 business days in advance of the reservation.
  • For reservations within 2 business days, please contact the LRC Main Desk (either in person, via telephone or online chat).
  • Reservations are posted on the LRC’s online calendar. Please check the calendar to see if the space you want is available before submitting a reservation request.
  • You can also use the online calendar to see if a space is available for drop-in use.

Reserving the Multimedia Studios and Small Group Room

  • These rooms can be reserved for work requiring the special capabilities of these facilities, such as:
    • Multimedia projects
    • Viewing international films
    • Video conferencing
    • Tutoring or work in small groups
  • They may not be reserved for individual study or for other purposes that are not related to the priorities of the space.
  • Students may reserve 1 studio room for up to 3 hours maximum per day. For any other special arrangements, please contact the LRC Director in advance to discuss the request.
  • When these rooms are not reserved, they may be used on a first-come, first-served basis:
    • Although the studios may be used for any purpose when available, priority will be given to language/cultural studies projects requiring the space.
    • When the studios are in high demand, you may be asked to leave when there are  patrons who need the special capabilities of the space for their language/culture studies.

Reserving the Computer Lab

  • Faculty can reserve the lab for one-time or short-term course activities, or the lab can serve as a course’s regular class meeting space.
    • If you would like to teach regularly in the LRC Lab, please reserve the lab first through the LRC. Then notify the Registrar’s Office that the LRC (Room 6 Ciruti Center) will be your course’s assigned classroom.
  • When faculty are teaching in the lab, they can determine whether or not to allow other students to enter and use any extra computers that may be available.
    • Please notify the LRC staff of your preference. If you do allow outside students to use the lab while your class is meeting, please let the staff know if you experience any problems, as it is difficult for the LRC to monitor this from outside of the lab without your assistance.
  • Students may also reserve the lab for large-group activities using computers. (The lab cannot be reserved for small groups of students; please consider reserving one of the Multimedia Studios or the Small Group Room instead.)

 

Circulation of Materials and Equipment

How long can items be checked out for?

  • For reserve materials, the default loan period is 3 hours.
    • When an instructor places material on reserve in the LRC, she may specify a different loan period and whether or not materials may be used outside of the LRC.
    • See the section on “Course Reserves” for more information about reserves.
  • For materials in the LRC's permanent collection, the loan period varies by item, based on the type of item and the demand for the item.
    • These materials may in some cases be loaned for three days or longer and may be taken out of the LRC.
  • When necessary, longer loan periods can sometimes be arranged:
    • For faculty/staff: notify the LRC staff person when checking out, and the due date can be adjusted.
    • For students: contact the LRC Director in advance to discuss the request.

How do I know when an item is due?

  • When you check an item out from the LRC, the staff person will tell you the due date, and time if applicable.
  • You can also check the due date at any time through the online library catalog.

Can I check out items overnight?

  • Only materials that are specifically designated to leave the LRC may be checked out overnight.
    • If these items are checked out within three hours of closing, the due time for the item will be extended to one hour after the LRC opens the next day.
  • Items that are not allowed to leave the LRC may not be checked out overnight.

How many items can I check out from the LRC?

  • 3-hour loan items (e.g., reserves, certain reference materials and equipment): 2 items
  • 3-day loan items (e.g., most equipment, leisure films): 5 items
  • 1-month (regular) loan items (e.g., books in the LRC’s permanent collection): unlimited
  • The limits apply to all patrons (students, faculty and staff).
  • Exceptions to these limits may be granted on a case-by-case basis; contact the LRC Director in advance to discuss the request.

How do I find out what materials are in the LRC?

  • LRC materials are listed in the library catalog, so patrons may search the online library catalog to find items at the LRC.
  • The online library catalog will also indicate whether items are currently available or checked out to another patron.
  • Since some reserve materials are located at the LRC and others at the Main Library, patrons may also use the online library catalog to determine the location of the items they need.

How do I check out items from the LRC?

  • Reserve items and equipment may be requested for check out at the LRC main desk.
    • For reserves, patrons should tell the LRC staff person the department, course number, and the title of the item.
    • For equipment, patrons should tell the LRC staff person the type of equipment they need.
  • Items in the LRC's permanent collection that are shelved around the LRC may be brought by the patron to the LRC main desk for check out.
  • A Five College library card is required to check out items from the LRC.

Can Five College students check things out of the LRC?

  • Anyone with a Five College library card may check out materials from the LRC.
  • Five College students, faculty, and staff have the same privileges in the LRC as their Mount Holyoke equivalents.
  • Anyone without a Five College Library card should contact the LRC Director in advance to discuss special arrangements.

If I'm using an item in the LRC, do I have to check it out? Do faculty have to check out items?

  • All items must be checked out for use by all patrons, even if the item is to be used in the LRC. This applies equally to faculty and staff, even for items owned by faculty or departments and put on reserve in the LRC. This is necessary for a number of reasons:
    • By checking items out, we are able to keep track of where the item is and who has it.
    • If an item is taken but not checked out, the library catalog will indicate that it is available, which is misleading to other patrons.
    • Checking items out also ensures we have accurate statistics for item use.

How do I return items to the LRC?

  • Materials must be returned during the LRC's open hours.
  • Return materials to the LRC main desk, by giving the item directly to the LRC staff person on duty, or placing it in the basket marked “Returns."
  • If a patron returns an item directly to the shelf, the staff will not be able to check that item in, and the patron may incur a fine regardless of whether the item was returned on time.

Are there fines for LRC materials?

  • LRC materials incur the same fines as any other materials checked out through the MHC library system.
    • Fines are determined and administered by the Main Library.
    • See the LITS website for detailed information about fines.
    • The LRC cannot accept fine payments, nor can LRC staff provide information about a fine.
  • Any item (regardless of type, including books, equipment, etc.) not returned or returned damaged due to misuse/neglect will incur a replacement charge plus billing fees.
  • If a patron believes that she has been erroneously fined for material from the LRC, she should contact the LRC Director.

Can I reserve equipment to use at a specific time in the future?

  • To reserve LRC equipment for a specific date/time, contact the LRC Director in advance to discuss the request.
  • These requests will be approved on a case-by-case basis, depending on the availability and demand for the equipment.

 

Course Reserves

What kinds of items can be put on reserve?

  • Any material owned by a faculty member or by a department may be put on reserve at the LRC. In the past, materials have included books, dictionaries, magazines, audio CDs, films on DVD and VHS, and software, but reserves are not limited to these types of items.
  • Materials owned by the Main Library are generally put on reserve at the Main Library. Under certain circumstances, it may be possible to move Main Library items to LRC reserves temporarily; however, arrangements must be made in advance and items may be recalled to the Main Library if needed.
  • We cannot put items owned by a Five College Library or another library on reserve at the LRC.

How are items put on reserve?

  • Faculty or department staff should bring the material(s) to the LRC and complete an “LRC Reserves/Screenings Form” for each title. (The form can also be downloadedfrom the LRC website.)
    • On the form, the faculty may choose the loan period and whether or not the item may be used outside of the LRC:
      • The default loan period for reserve items is 3 hours.
      • By default, items are allowed to leave the LRC.
    • If multiple copies of the same item are being placed on reserve, it is only necessary to complete one form for all items with the same title.
    • If material will be used again in subsequent semesters, a professor may indicate on the form that the item should remain on reserve indefinitely.
      • In this case, the material will automatically be transferred into the reserves for the same course in future semesters, and the material will remain in the LRC until the faculty chooses to retrieve it.
    • The same form can be used to schedule a screening of a film. See the section on “Screenings” for more information.
  • LRC staff will enter the material into the library system. After the item has been cataloged, it will be available to students via the LRC Main Desk.
    • Please allow 1-2 business days for materials to be processed, both when placing items on reserve and when removing them.

How are items removed from reserves?

  • At the end of each semester, LRC staff will remove any materials not permanently on reserve and return them to faculty via their respective departments.
  • At any other time, faculty/department staff may notify the LRC that they’d like an item to be removed from reserves and returned to them. As the items must be de-cataloged, please allow 1-2 business days for processing the removal.

How are reserves used?

  • Patrons should request reserve materials at the LRC Main Desk. The materials are checked out to the patron on her library account.
  • To speed the process, please provide the department name, the course number, and the title of the item to the LRC staff person.
  • See the section on “Circulation of Materials and Equipment” for more details on borrowing materials from the LRC.

How can I change the loan period or other permissions for an item on reserve?

  • Any changes must be made by the faculty or staff who submitted the material for reserves, either in person or by emailing the LRC.
  • Changes cannot be communicated to the LRC by a student.
  • As the changes must be entered into the library catalog system, please allow 1-2 business days for processing.

Can certain students be given special permission to use reserve materials outside of the LRC or for a longer length of time?

  • The LRC cannot offer special borrowing privileges to select students. The loan parameters (loan period, whether item can leave LRC, etc.) indicated by the faculty or staff on the reserve form will apply equally to all students.

 

Screenings

How do I schedule a screening for my course?

  • If the film is owned by a faculty member or department:
  • If the film is owned by the Main Library or a 5 College Library:
    • Use LITS's online Video Request Form to schedule the screening.
    • LITS will automatically pass the information for any screenings in Ciruti to the LRC. You do not need to notify the LRC separately.
    • The same form from LITS is also used for requesting that the library purchase a video and for requesting that a video be streamed in ella.

How are screenings handled?

  • All screenings in Ciruti are handled by LRC staff.
  • On the day of the screening, the LRC staff will:
    • Retrieve the film from either the LRC Reserves or the Main Library.
    • Begin the film in the designated location as close to the scheduled start time as possible and leave a sign-in sheet for students attending the screening.
    • After the screening, return the film to reserves in the LRC or the Main Library as soon as possible.
  • If no students are present at the designated start time:
    • LRC staff will begin the film and leave a sign directing students to the LRC if assistance is needed.
    • After 30 minutes, if there are still no students present, LRC staff will stop the screening and return the film.
  • Sign-in sheets are returned to faculty through their department generally within one week of the screening.

What times can screenings be scheduled?

  • Screenings in Ciruti may be scheduled during any of the LRC’s normal hours of operation.
  • If the LRC receives requests for multiple screenings at the same time, the schedule will be adjusted to put the start times for each screening at 10-minute intervals. This allows the LRC to assure that each screening can be started on time. When this situation occurs, the adjusted start times will be confirmed with the faculty.

How do I reserve a room for my screening?

  • The LRC Lounge can be reserved for screenings through the LRC. See the section on “Reserving LRC Facilities” for more information.
  • To reserve a classroom in Ciruti, contact Event Services.

A student came late or missed the screening. Can she borrow the film after the screening?

  • The LRC cannot loan films that are on reserve in the Main Library to students to watch after the screening.
    • The LRC will return the film to the Main Library promptly after the screening.
    • Students may then borrow the film from the Main Library.
  • Films that are on reserve in the LRC can be checked out by students in the LRC immediately after the screening.