Using the LRC
Priorities and Purpose
- The Language Resource Center is, first and foremost, a space for learning, teaching, sharing and exploring languages and cultures. As such, priority may be given to language or culture-related activities.
Who can use the LRC?
- Anyone is welcome to use the LRC for language learning and/or teaching, including students, faculty and staff from MHC and all of the Five Colleges, regardless of whether or not they are enrolled in a language course.
- All patrons are asked to help the staff in keeping the LRC a clean, warm, and inviting space for all.
- If you make mess, please clean up after yourself. Please ask at the main desk, and the LRC staff will be happy to provide you with cleaning supplies.
- As you leave the LRC, please take a look around to see if you have left anything behind. Please throw away or recycle any waste.
Hosting an Event
- Groups involved in culture- or language-related activities are encouraged to reserve the LRC. We love to host language teas, conversation groups, study sessions, cultural events, etc.
- To maintain an inviting space, the hosts are required to clean up following their event. Please use common courtesy and observe the following guidelines:
- The LRC can provide you with cleaning supplies; please ask at the main desk.
- If there is food at your event: Wipe down all table surfaces used, including tables where food was served, as well as all areas where participants were sitting and eating. Vacuum the floor around all of these areas as well.
- You are welcome to use the microwave oven and refrigerator in Room 5 for your event, but please cover food while microwaving, wipe up any spills, and don’t forget to take your leftovers with you.
- Any garbage cans that are filled during the event need to be emptied afterwards. Remove the garbage bag from the can, seal it and place it in the large bin in the Trash Room (second door on left as you exit the LRC). Place a new liner bag in the can that you emptied.
- Notify the LRC staff if there are any spills on the carpet or upholstery, so that these can be cleaned immediately and do not become permanent.
- You are welcome to rearrange lounge furniture for activities such as small group conversations or a salsa dance lesson, but please return it to the original positions.
- We strongly suggest checking with the LRC for peak study hours before scheduling your event. If you have audio/video and had not reserved the space in advance, please be considerate of those studying.
There is a class in the LRC Lab. Can I still use a computer?
- The faculty who is teaching determines whether or not to allow outside students to enter the lab during the reserved time. If unsure, please ask the main desk.
- Please use the computers in the multimedia studios, if available.
- If the faculty permits outside students, please be courteous: no talking/whispering, use headphones or mute the volume, limit how often you leave the room etc.
Can I bring food and beverages into the LRC?
- Yes, food is an important aspect of culture and the social interactions that are critical for language learning.
- However, please clean up after yourself. The LRC staff can provide you with cleaning supplies, if needed.
- Please keep food and drinks away from the technology as much as possible. For example, in the LRC Lab, please set your food or drink on one of the open tables away from the computers.
Can I print in the LRC?
- Yes, the LRC has a print-release station with the campus-wide One Card system and a black-and-white laser printer. You can print from any computer in the LRC, then go to the release station (located by the main desk) to swipe your One Card and release your printing job.
- LRC Computer Lab: reserve the lab for in-class learning activities at computers, such as pronunciation/phonetics practice, collaborative multimedia projects, etc.
- 4 Multimedia Studios: sound-proofed and equipped for multimedia work, such as oral assessment, audio/video recording and editing, video conferencing, etc.
- Small Group Room: equipped for audio-visual work, but large enough to accommodate a small group of 4-6 students; a private space for tutoring
- Lounge: comfortable, casual space for cultural events, conversation groups, etc.
You can learn more about each area of the LRC on our Facilities webpage.
Who can reserve these spaces?
- Any member of the MHC community and Five Colleges is welcome to reserve a space in the LRC, including students, student organizations, faculty or staff, for class work, for campus events, etc. Priority for reservations will be given to the MHC community.
How do I reserve a space?
NEW: THERE IS NO LONGER AN ONLINE FORM.
For reserving small Group Room (Room 6A), the Lounge, and Computer Lab:
Please contact the the LRC by email: firstname.lastname@example.org. Please use "LRC Room Reservation Request" in Subject title of message.
Reserving the Multimedia Studios:
For reserving Rooms 6D, E, F, and G, for future weeks, please see a staff member at the LRC desk or call x3513. If the reservation is for the current week, feel free to sign up on the sheet that is posted to each individual door.
- These rooms can be reserved for work requiring the special capabilities of these facilities, such as:
- Multimedia projects
- Viewing international films
- Video conferencing
- Tutoring or work in small groups
- They may not be reserved for individual study or for other purposes that are not related to the priorities of the space.
- Students may reserve 1 studio room for up to 3 hours maximum per day. For any other special arrangements, please contact the LRC Director in advance to discuss the request.
- When these rooms are not reserved, they may be used on a first-come, first-served basis:
- Although the studios may be used for any purpose, you may be asked to leave when patrons with language/cultural projects require the space.
Reserving the Computer Lab
- Faculty can reserve the lab for one-time or short-term course activities.
- Faculty can determine whether or not to allow outside students access to available computers.
- Please notify the LRC staff of your preference. If you do allow outside students to use the lab while your class is meeting, please let the staff know if you experience any problems, as it is difficult for the LRC to monitor this from outside of the lab without your assistance.
- Students may also reserve the lab for large-group activities using computers. (The lab cannot be reserved for small groups of students; please consider reserving one of the Multimedia Studios or the Small Group Room instead.)
How long can items be checked out for?
- For reserve materials, the default loan period is 3 hours.
- When an instructor places material on reserve in the LRC, she may specify a different loan period and whether or not materials may be used outside of the LRC.
- See the section on “Course Reserves” for more information about reserves.
- For materials in the LRC's permanent collection, the loan period varies by item, based on the type of item and the demand for the item.
- These materials may in some cases be loaned for three days or longer and may be taken out of the LRC.
- When necessary, longer loan periods can sometimes be arranged:
- For faculty/staff: notify the LRC staff person when checking out, and the due date can be adjusted.
- For students: contact the LRC Director in advance to discuss the request.
How do I know when an item is due?
- When you check an item out from the LRC, the staff person will tell you the due date and time.
- You can also check the due date at any time through the online library catalog.
Can I check out items overnight?
- Only materials specifically designated to leave the LRC may be checked out overnight.
- If these items are checked out within three hours of closing, the due time for the item will be extended to one hour after the LRC opens the next day.
- Items that are not allowed to leave the LRC may not be checked out overnight.
How many items can I check out from the LRC?
- 3-hour loan items (e.g., reserves, certain reference materials and equipment): 2 items
- 3-day loan items (e.g., most equipment, leisure films): 5 items
- 1-month (regular) loan items (e.g., books in the LRC’s permanent collection): unlimited
- The limits apply to all patrons (students, faculty and staff).
- Exceptions to these limits may be granted on a case-by-case basis; contact the LRC Director in advance to discuss the request.
How do I find out what materials are in the LRC?
- LRC materials are listed in the online library catalog.
- The online library catalog will also indicate whether materials are currently available or checked out to another patron.
- You may use the online library catalog to determine the location of materials.
How do I check out items from the LRC?
- Reserve items and equipment may be requested for check out at the LRC main desk.
- For reserves, patrons should tell the LRC staff person the department, course number, and the title of the item.
- For equipment, patrons should tell the LRC staff person the type of equipment they need.
- Items in the LRC's permanent collection that are shelved around the LRC may be brought by the patron to the LRC main desk for check out.
- A Five College library card is required to check out items from the LRC.
Can Five College students check things out of the LRC?
- Anyone with a Five College library card may check out materials from the LRC.
- Five College students, faculty, and staff have the same privileges in the LRC as their Mount Holyoke equivalents.
- Anyone without a Five College Library card should contact the LRC Director in advance to discuss special arrangements.
If I'm using an item in the LRC, do I have to check it out? Do faculty have to check out items?
- All items must be checked out for use by all patrons, even if the item is to be used in the LRC. This applies equally to faculty and staff, even for items owned by faculty or departments and put on reserve in the LRC. This is necessary for a number of reasons:
- By checking items out, we are able to keep track of where the item is and who has it.
- If an item is taken but not checked out, the library catalog will indicate that it is available, which is misleading to other patrons.
- Checking items out also ensures we have accurate statistics for item use.
How do I return items to the LRC?
- Materials must be returned during the LRC's open hours.
- Return materials to the LRC main desk, by giving the item directly to the LRC staff person on duty, or placing it in the basket marked “Returns."
- If a patron returns an item directly to the shelf, the staff will not be able to check that item in, and the patron may incur a fine regardless of whether the item was returned on time.
Are there fines for LRC materials?
- LRC materials incur the same fines as any other materials checked out through the MHC library system.
- Fines are determined and administered by the Main Library.
- See the LITS website for detailed information about fines.
- The LRC cannot accept fine payments, nor can LRC staff provide information about a fine.
- Any item (regardless of type, including books, equipment, etc.) not returned or returned damaged due to misuse/neglect will incur a replacement charge plus billing fees.
- If a patron believes that she has been erroneously fined for material from the LRC, she should contact the LRC Director.
Can I reserve equipment to use at a specific time in the future?
- Please use the Media Equipment Reservation form on LITS.
- To reserve LRC equipment that is only available at the LRC contact the LRC Director in advance to discuss the request.
- These requests will be approved on a case-by-case basis, depending on the availability and demand for the equipment.
What kinds of items can be put on reserve?
- Any material owned by a faculty member or by a department may be put on reserve at the LRC. In the past, materials have included books, dictionaries, magazines, audio CDs, films on DVD and VHS, and software, but reserves are not limited to these types of items.
- Materials owned by the Main Library are generally put on reserve at the Main Library. Under certain circumstances, it may be possible to move Main Library items to LRC reserves temporarily; however, arrangements must be made in advance and items may be recalled to the Main Library if needed.
- We cannot put items owned by a Five College Library or another library on reserve at the LRC.
How are items put on reserve?
- Faculty or department staff should bring the material(s) to the LRC and complete an “LRC Reserves/Screenings Form” for each title. (The form can also be downloaded from the LRC website.)
- On the form, the faculty may choose the loan period and whether or not the item may be used outside of the LRC:
- The default loan period for reserve items is 3 hours.
- By default, items are allowed to leave the LRC.
- If multiple copies of the same item are being placed on reserve, it is only necessary to complete one form for all items with the same title.
- If material will be used again in subsequent semesters, a professor may indicate on the form that the item should remain on reserve indefinitely.
- In this case, the material will automatically be transferred into the reserves for the same course in future semesters, and the material will remain in the LRC until the faculty chooses to retrieve it.
- The same form can be used to schedule a screening of a film. See the section on “Screenings” for more information.
- On the form, the faculty may choose the loan period and whether or not the item may be used outside of the LRC:
- LRC staff will enter the material into the library system. After the item has been cataloged, it will be available to students via the LRC Main Desk.
How are reserves used?
- Patrons should request reserve materials at the LRC Main Desk. The materials are checked out to the patron on her library account.
- To speed the process, please provide the department name, the course number, and the title of the item to the LRC staff person.
- See the section on “Circulation of Materials and Equipment” for more details on borrowing materials from the LRC.
Can certain students be given special permission to use reserve materials outside of the LRC or for a longer length of time?
- The LRC cannot offer special borrowing privileges to select students. The loan parameters (loan period, whether item can leave LRC, etc.) indicated by the faculty or staff on the reserve form will apply equally to all students.
How do I schedule a screening for my course?
Use LITS's online Video Request Form to schedule the screening.