Using Approved Accommodations

AAS provides accommodations to students in the following areas:   

  • Academics
  • Assistive Technology
  • College Requirements
  • Dining
  • Housing
  • Student Employment

Students are approved for accommodations after meeting with AccessAbility Services staff. Once a student is approved for an accommodation, they should follow these steps to implement their accommodations.

Academic Accommodations

  • Students should log onto MyMountHolyoke at the beginning of each semester to print copies of their academic accommodation letter for their faculty (AAS reimburses the cost of printing).
  • Students should then bring their letters to their professors and discuss the logistics of each accommodation they will be using in that class.
    • If a faculty member has concerns about an accommodation in their class and feels it may fundamentally alter the nature of their class or pose an undue burden, they will contact AccessAbility Services for a determination as to the reasonableness of that accommodation in their course.
    • AccessAbility Services will be in communication with the student throughout this review process.
    • AccessAbility Services may determine that an approved accommodation is not reasonable in a particular class or for a particular assignment.
  • Please note that this is a very important student responsibility because without this notification, a faculty member will not know to provide the student with their approved accommodation(s).
  • Accommodations are not retroactive. Students will only receive accommodations once their accommodation letter is presented.
  • Faculty are entitled to two-weeks notice of testing accommodations, as these can take time to coordinate. Anything less than two weeks is subject to availability.
  • Any student who is considering studying abroad should remember that disability laws are different in other countries.
  • Any student who is taking a Five College Class and wants to use their accommodations should visit our Five College page and follow the instructions listed there.

College Requirements:

  • Any student approved for a course substitution should be in communication with the Dean of Studies around their plan and for approval of their substitution.
  • Students approved for a reduced course load should consider how this might impact their graduation plan. Please see the reduced course load page for more information.

Dining Accommodations

  • Dining accommodations are implemented two different ways, depending on the accommodation:
    • AccessAbility Services emails Dining Services to coordinate implementation of the student’s accommodation.
    • Students approved for dietary accommodations set up a meeting with the Dining Services Menu Coordinator to discuss implementation of their accommodation.
  • Once dining accommodations are implemented, they remain in place throughout a student’s time at MHC.

Housing Accommodations

  • Once a student is approved for a housing accommodation, they have the option of using that accommodation for the remainder of their time at MHC.
  • Students approved for housing accommodations are still responsible for filling out all Residential Life forms by their deadlines.
  • Like all campus housing, the fulfillment of housing accommodations is subject to availability. Any housing accommodation requests made after the June deadline will be subject to further limited availability. Students may need to wait for housing that meets their accommodation needs to become available.
  • Students approved for Housing Accommodations must fill out the Housing Accommodation Request Form (HARF) each year to notify AccessAbility Services and Residential Life that they wish to use their accommodation(s) in the coming academic year.
  • Students will receive an email when the HARF opens in January. This email will contain the date that the HARF closes in February.
    • AccessAbility Services and Residential Life meet to review housing accommodations.
    • Residential Life will be in touch with the student’s next steps, either participation in a lottery or notification of their placement.
  • Another email will go out when the HARF reopens in April, after the rest of campus goes through the housing selection process. This will allow anyone who missed the first deadline, was approved for housing accommodations after the first deadline, and incoming students to request housing accommodations for the coming academic year. This email will contain the date that the HARF closes in June.
    • AccessAbility Services and Residential Life meet to review housing accommodations.
    • Residential Life will notify students of their placement.
  • Students will receive an email when the HARF opens in November for students who are off-campus in the fall and planning on returning for the spring semester or students who are on campus and wish to implement housing accommodations that they are not currently using. This email will contain the date that the HARF closes in December.
    • Any student who is currently living on campus, using their approved accommodations does NOT need to fill out the November HARF.
    • AccessAbility Services and Residential Life meet to review housing accommodations.
    • Residential Life will notify students of their placement.
  • Residential Life will do their best to move students who are approved for Housing Accommodations during the academic year, however students may need to wait for housing that meets their accommodation needs to become available.
  • Any student who is considering studying abroad should remember that disability laws are different in other countries.

Student Employment

  • AccessAbility Services coordinates the implementation of student employment accommodations with the student’s supervisor.
  • Student employment accommodations remain in place for the entirety of a student’s time in that position. If a student changes positions, they should schedule an appointment with AccessAbility Services to discuss accommodations for their new position.
  • Please remember that student employment accommodations only apply to MHC student employment.

Adjusting Accommodations

  • To request new or revised accommodations, schedule an appointment with AccessAbility Services.
    • Depending on the nature of the request, additional supporting documentation may be necessary.
  • Students may request new or revised accommodations at any point during their college career, up to and including their last semester.
  • Please remember that accommodations are not retroactive, so struggling students should make an appointment with AccessAbility Services as soon as possible.

Accommodation Issues