We the Democrats of Mount Holyoke College, in order to form a more perfect student body, establish voter registration drives, insure the opportunity to be heard, provide for the average college student, promote the values of the Democratic party, and secure the blessings of Student Programs to ourselves and our posterity, do ordain and establish this Constitution for the College Democrats of Mount Holyoke College.
Article I - Name, Purpose, and Affiliation
Section 1 - Name
The title of this organization shall be the “Mount Holyoke College Democrats” and may be known as the “MHC Dems” or “College Dems.”
Section 2 - Purpose
The purpose of this organization will be to promote and educate students about Democratic values and practices on campus through the assistance of provocative guest speakers, instructive conferences, and other politically edifying activities. Also, members will seek to aid in the election or reelection of local, state, and national Democratic leaders as well as attempt to increase political awareness and participation by registering voters and connecting students to opportunities in the political arena. The Mount Holyoke College Democrats will interlink and coordinate within the Five College Consortium including Smith, Amherst and Hampshire Colleges and the University of Massachusetts at Amherst in order to incite even more awareness of the Democratic Party.
Section 3 - Affiliation
The Mount Holyoke College Democrats shall be recognized as an official chapter of the College Democrats of America (CDA) and is affiliated with the College Democrats of Massachusetts.
Article II - Adhere to College Policies
The Mount Holyoke College Democrats shall adhere to all college rules, regulations, and policies including the Mount Holyoke College Honor Code.
The Mount Holyoke College Democrats shall adhere to all local, state, and federal laws.
Article III - Membership
Section 1 - Membership Requirements
In order to be a member of the Mount Holyoke College Democrats, she must believe in the values, ideas, and principles of the Democratic Party. She also must be a matriculated Mount Holyoke College student.
Section 2 - Membership Privileges
As a member of the Mount Holyoke College Democrats, she will be able to participate in most College Democrat activities. Only Members in Good Standing may vote, run for office, and attend certain College Democrat activities. A Member in Good Standing shall be defined as a member who has attended a least four of the General Meetings within a single semester.
This organization shall not discriminate based on race, ethnicity, color, national origin, religion, disability, and sexual orientation.
Article IV - Executive Board
Section 1 - Titles of elected officers
The Executive Board shall be in charge of ensuring that rules and stipulations of the Constitution are carried out within the organization. The Executive Board shall consist of the President, Vice President, Secretary, Treasurer, and Public Relations Coordinator. The executive board will hereinafter be known as the E-board.
Section 2 - Duties and Qualifications
• President -The President's role shall be to define an agenda for the new school year, and prepare for and preside over General and Executive Board meetings. She will serve as the official delegate of this organization to other organizations and the media as well as to ensure other officers fulfill their duties. The President will also be able to appoint chairs to any new committees with 3/5 majority approval by the Executive Board and have concluding authority over any matters that do not require approval or vote by the other board members. She will also have check signing authority.
Qualifications -In order for a student to be the President of this organization, she must be a matriculated Mount Holyoke College sophomore and be a Member in Good Standing for at least the two semesters prior to her taking office.
• Vice President -The Vice President's role shall be to prepare for and preside over meetings in the absence of the President. She will serve as an advisor and a partner to the President. She will fulfill any duties that the President may assign as well as take on political projects such as voter registration drives, mass demonstrations, etc. In the case of the President's death, resignation, removal, or inability to perform duties, the Vice President shall takeover her position.
Qualifications -In order for a student to be the Vice President of this organization, she must be a matriculated Mount Holyoke College sophomore and a Member in Good Standing for at least the one semester prior to her taking office.
• Secretary -The Secretary's role shall be in charge of recording minutes to all general meetings and distributing them within one week of the meeting and record the attendance of all executive board members at the Executive Board meetings, General Meetings, events, etc. She will maintain all records pertaining to and of the MHC Democrats including newspaper articles, photos, etc. She will also keep an updated list of all members and contact information and update the Constitution if any changes need be made. The Secretary is responsible for preparing election ballots for the General Election.
Qualifications - In order for a student to be the Secretary of this organization, she must be a matriculated Mount Holyoke student and a Member in Good Standing for at least the one semester prior to her taking office unless she is a new student to Mount Holyoke College.
• Treasurer -The Treasurer will be in charge of organizing finances including recording expenditures and receipts and allocating funds. She will maintain the organization's bank account and have check signing authority. She is in charge of preparing the annual budget for the Ways and Means Committee as well as applying for funds for the new school year.
Qualifications - In order for a student to be the Treasurer of this organization, she must be a matriculated Mount Holyoke sophomore and a Member in Good Standing for at least the one semester prior to her taking office.
• Public Relations Coordinator -The Public Relations Coordinator is responsible for promoting MHC Democrats events within the organization and also Five College Democrat events throughout all the five campuses. These responsibilities include producing and distributing fliers, informing the media, and posting on public forums, etc.
Qualifications - In order for a student to be the Public Relations Coordinator of this organization, she must be a matriculated Mount Holyoke student and a Member in Good Standing for at least the one semester prior to her taking office unless she is a new student to Mount Holyoke College.
Article V - Advisor
In order to be the advisor for the Mount Holyoke College Democrats he or she must be a Mount Holyoke College professor or dean and support Democratic values, ideas and principles.
Article VI - Election and Removal of Officers
Section 1 - Time of Elections
Elections will be held twice a year, at the beginning of the fall semester in which the newly elected officers will take office immediately and at the end the spring semester in which the newly elected officer will take office once the spring semester has come to a close. Only one student is allowed to fill each position. Elections for the positions of President, Vice-President and Treasurer will be held in the spring while the elections for positions of Secretary and Public Relations Officer will be held in the fall.
Section 2 - Election Procedures
Only Members in Good Standing may run for office. The candidates will make known to the President their intention of running and the position they are running for. The Candidates will then submit a brief written profile to the President who will then combine them and submit them through email to the entire organization shortly before the election meeting. At the election meeting, each candidate will have two minutes to give a speech. The election will be by secret ballot. The ballots will be prepared ahead of time by the Secretary and no other ballots will be accepted. A printed version of the candidates' profiles will be passed out with ballots to ensure that all members have read the profiles before voting.
Article VII - Impeachment and Removal
Section 1 - Causes for Impeachment and Removal
If an officer consistently fails to fulfill her duties as an officer and a Member in Good Standing, abuses her position and power, or is guilty of an legal wrongdoings, she is eligible to be nominated for removal.
Section 2 - Procedure for Impeachment and Removal
In the case that an officer(s) fails to fulfill her duties, she may be charged by any other officer(s) for removal. The President shall call an emergency E-Board meeting in order for the charging officer(s) to provide grounds for her accusation and the charged officer(s) to provide a defense. During the meeting, the remaining E-Board members will hold a secret ballot vote. If a majority of the members come to the decision that the officer is indeed guilty of dereliction of duty, the officer(s) will be immediately removed from office.
Section3 - Re-election/Appointment
In the event of a vacancy or removal of an officer, a re-election will be held in the following General Meeting to fill the position. In the case that the President is removed, the Vice President will take over that position and an election will be held for the position of Vice President. The re-election will closely follow the parameters of the annual elections. The President also may chose to appoint a member to fill the position as long as the other E-Board members unanimously approve.
Article VIII - Meetings
Section I – General Meetings
There will be no less than two General Meetings each month. The President will make known to the entire club the time and location of the meetings through electronic mail at least one week before.
Section 2 - Executive Board Meetings
Executive Board meetings will be held preceding each General Meetings and/or at the President's discretion.
Section 3 - Attendance
Attendance will be noted at all meetings by the Secretary. Members in Good Standing will be noted as members who have attended four General Meetings within the school semester. E-board members are expected to attend all Executive Board Meetings as well as all General Meetings in their entirety. In the case that an E-board member will be tardy, leave early, or unable to attend the meeting, she must give twenty-four hours notice to the President. Each tardy or absence to General Meetings will count as a strike in the E-Board members' attendance record. After three strikes, the E-Board member maybe nominated for impeachment.
Article IX - Quorum
Section 1 - Definition of a Quorum
The Quorum for this organization shall be defined as fifty percent plus one.
Section 2 - When a Quorum is Necessary
The Quorum is necessary for the impeachment of an E-Board member in addition to passing amendments.
Article X - Amendments and By-Laws
Section 1 - Provision for Amendments and By-Laws
Any member of the MHC Dems may present a bill at an E-Board meeting.
Section 2 - Ratification of Constitution
The Constitution shall be ratified by fifty percent plus one of the E-Board. After ratification by the E-Board, the Constitution must be ratified by 2/3 majority vote of the entire MHC Dems.
Article XI- Appointed Officers
Section 1 - Titles of Appointed Officers
• Student Government Association (SGA) Representative- The SGA Representative shall serve as this organization's liaison to the Senate by attending all the meetings. She will give a report of SGA news at the following General Meeting.
Qualification- In order to be the SGA Representative of this organization, she must be a matriculated Mount Holyoke student.
Article XII - Committees
In the case that the organization decides to sponsor an event or person, the E-Board shall select one person to head and organize the committee.