Constitution and Bylaws


The Constitution of the Mount Holyoke
Medical Emergency Response Team

Article I: Name, Purpose, and Affiliation

Section A: Name

1. The name of this organization will be the Mount Holyoke College Medical Emergency Response Team, herein referred to as MHC MERT, or MERT.

Section B: Statement of Purpose

1. The Mount Holyoke Emergency Response Team exists to provide basic life support services to the Mount Holyoke College Community during our hours of operation while maintaining professionalism, confidentiality, and the highest standard of care.

Section C: Affiliation

1. MERT is affiliated with the Mount Holyoke Department of Campus Police and Mount Holyoke Health Services. MERT also collaborates with South Hadley Fire District Two.

Article II: Membership

Section A:

1. Members will be classified into 4 types of members: inactive, probationary, active members, and mentors.

2. Active members must

a. Have been a member of MERT for at least one full academic semester.

b. Work the number of shifts determined by the Assistant Director.

c. Miss no more than 3 MERT meetings in a semester.

d. Have a valid EMT license (MA or NREMT) or verified First Responder (FR) status.

i. First Responder status requires CPR certification and significant first aid experience and/or certification (e.g. lifeguard certification, CNA or nursing license, wilderness first aid/first responder certification, etc). This is subject to review by the Director and Assistant Director.

ii. FRs will always be accompanied on shift by a certified EMT.

iii. FRs will assist EMTs on shift within the scope of their skill set.

iv. FRs are empowered to call for additional resources while on scene (e.g. ambulance, clinician on call) as appropriate.

e. Fully licensed EMTs are able to work paid details; FRs are able to work paid details on an as-needed basis.

f. Have not missed more than three scheduled shifts per semester and have found coverage for any missed shifts to the best of their ability.

g. Have a valid and current CPR certification (generally though AHA or ARC, not expired).

3. Probationary members

a. Have been a member of MERT for less than one full academic semester

b. Work fewer shifts than required.

c. Have violated the MERT contract, statement of confidentiality, bylaws, or executive board direction requiring the member to be on probationary status.

d. Are not certified as EMTs or verified First Responders.

e. May only work paid details on an as-needed basis.

f. Have missed more than 3 or more MERT meetings per semester.

g. May work shifts if appropriate given their situation.

4. Inactive members

a. Do not participate in MERT activities on a regular basis (i.e. have taken a semester leave of absence, or have missed more than 3 consecutive meetings).

b. Have violated the MERT contract, statement of confidentiality, bylaws, or executive board direction requiring the member to be on inactive status.

c. May not work paid details.

5. Mentors

a. Are nominated by the E Board or self nominated after being on the squad for a year or more.

b. Have demonstrated a strong commitment to the squad (e.g. outstanding meeting attendance, on-shift hours well past minimum requirement, etc).

c. Have strong leadership skills and an interest in teaching new members according to the MERT by-laws, constitution, and positive squad culture.

d. Have demonstrated competence in skills outlined by the MERT by-laws and exhibit good conduct on shift and on campus.

e. May be EMTs or First Responders.

Article III: Officers

Section A: The Executive Board

1. The MERT Executive Board (herein referred to as the E-Board) will consist of 5 members: Director, Assistant Director, Secretary, Treasurer, and Continuing Education Coordinator.

2. The E-Board will meet on a regular basis, as deemed necessary by the members of the E-Board.


Section B: Executive Board Responsibilities

1. Director’s responsibilities:

a. Preside over all general and E-Board meetings.

b. Coordinate regular general meetings, in conjunction with the Assistant Director.

c. Serve as the MERT representative to the Alcohol and Drug Awareness Committee (ADAC).

d. Coordinate First Responder and EMT classes

e. Preside over any disciplinary committee meetings, except when a conflict of interest exists, in which case the Assistant Director will take their place

b. Complete necessary paperwork accurately and on time.

c. Communicate regularly with the Director of Campus Police and/or the Liaison, in conjunction with the Assistant Director.

d. Meet regularly with the Director of Health Services, in conjunction with the Assistant Director.

e. Act as the College’s MERT representative whenever necessary.

2. Assistant Director’s Responsibilities:

a. In the case that the Director becomes unable to fulfill her duties, step in and take over as Director until the Director can resume her duties or a replacement can be appointed.

b. Create and maintain a regular shift schedule. This includes ensuring that all shifts are filled by checking the schedule on a regular basis and assuming the responsibility of filling shifts when necessary.

c. Fill any requested special detail work to the best of her ability.

d. Maintain members’ personnel files.

b. Assist the Director in planning and executing regular general meetings.

c. Serve as the chair of disciplinary committee meetings when the Director is unable due to a conflict of interest. When unable to serve as the chair of the disciplinary committee, the secretary will serve in her place.

d. Communicate regularly with the Director of Campus Police and/or the Liaison, in conjunction with the Director.

e. Meet regularly with the Director of Health Services, in conjunction with the Director.

f. Complete necessary paperwork accurately and on time.

g. Act as the College’s MERT representative whenever necessary.

3. Secretary’s Responsibilities:

a. Take minutes at every general and E-Board meeting.

b. Maintain minutes for members to review.

c. Maintain a record of members’ hours worked.

d. Serve as the chair of the disciplinary committee in the event that the Director and the Assistant Director are unable to sit on the committee. In the event that the Secretary is also unable to serve as the chair of the disciplinary committee, the Treasurer will serve in her place.

e. Take attendance at every general meeting.

a. Maintain the MERT webpage by updating information each semester or as necessary.

b. Act as the College’s MERT representative whenever necessary.

4. Treasurer’s Responsibilities:

a. Maintain records of squad funds following the guidelines of MHC SGA.

b. Apply for regular funding annually and special funding as necessary.

c. Lead fundraising efforts for the squad. This should include at least one fundraising event per year.

d. Order new medical supplies/equipment as needed.

e. Serve as the chair of the disciplinary committee in the event that the Director, Assistant Director, and the Secretary are unable to sit on the committee. In the event that the Treasurer is also unable to serve as the chair of the disciplinary committee, the Continuing Education Coordinator will serve in her place.

f. Act as the College’s MERT representative whenever necessary.

2. Continuing Education Coordinator Responsibilities:

a. Find continuing education opportunities for members.

b. Schedule regular continuing education trips.

c. Assist the squad in seeking appropriate education (i.e. skill drills at general meetings, etc).

d. Act as the College’s MERT representative whenever necessary.

e. Coordinate CPR classes.

f. Collaborate with the Director and Assistant Director to provide remedial instruction to members as necessary, such as following an incident.


Article IV: Election and Removal of Officers

Section A: Candidate Qualifications

1. All candidates must be active members of MERT.

2. All candidates must be nominated by active members of MERT beginning two weeks prior to the election. This may include self-nomination. Candidates may be nominated for and run for multiple positions.

3. Director and con-ed liaison must be a certified EMT or train for positions as appropriate.


Section B: Elections

1. Elections will be held in December of each academic year.

2. Candidates must make speeches not to exceed five minutes at a general election meeting.

3. Candidates are elected through a majority vote of a quorum. A quorum consists of fifty percent plus one of all active members of MERT. In the case of a decision on the basis of three or fewer votes, a recount will be held.

4. Contested elections will be conducted via a secret ballot counted by the Director of the outgoing E-Board.

5. Uncontested nominees will be approved by a voice vote.

6. The vote for candidates will be placed and counted immediately following the speeches for that position. Announcements will be made immediately after the votes are counted.

7. If a position is vacated over the course of the spring semester, a special election will be held in late April or May, at the E-Board’s discretion, following the same procedures as a general election.


Section C: Removal of officers

1. If any MERT member feels that an e-board member is unfit for duty, they will report this to the e-board, including evidence for this determination.

2. The MERT squad will be informed and will vote on whether or not the e-board member accused will be required to vacate the position. The decision will be made on the basis of a two-thirds vote.

3. If the officer is required to vacate her position, a special election will be held following the decision, following the same procedures as a general election.

Article V: Outer squad liaisons

Section A: Campus Police Liaison

1. The Campus Police Liaison will be appointed from among the Campus Police Officers by the Campus Police Command Staff.

2. He/she will:

a. Meet with the E-Board members as needed.

b. Facilitate the relationship of MERT with Campus Police and work to resolve issues and improve communication.

c. Attend the general meetings of MERT as needed, providing relevant updates and information from Campus Police.

Section B: Health Services Liaison

1. The Health Services Liaison is the Director of Health Services.

2. He/she will:

        a. Meet regularly with the Director and Assistant Director.

        b. Provide advice related to patient care and squad administration duties.

c. Advise the Director and Assistant Director on how to proceed with incidents or complaints when necessary.

Section C. South Hadley Fire District 2 Liaison

1. The South Hadley Fire Department Liaison will be appointed by the Department and be approved by the e-board.

2. He/she will:

a. Facilitate the relationship between the South Hadley Fire Department and MERT, and work to resolve issues and improve communication.

b. Meet with the e-board when necessary.

c. c. Attend the general meetings of MERT as needed, providing relevant updates and information from SHFD2.

Article VI: Bylaws, Amendments, and Ratification

Section A: Constitution

1. This constitution will be ratified by fifty percent plus one of all active members of MERT.

2. Any amendments to this constitution will be made at the discretion of the e-board or upon suggestion of members and will be approved by fifty percent plus one of all active members of MERT.

Section B: Bylaws

1. The bylaws will govern the protocols and responsibilities of MERT.

2. The bylaws will be ratified by fifty percent plus one of all active members of MERT.

3. Any amendments to the bylaws will be made at the discretion of the e-board upon suggestion of members and will be approved by fifty percent plus one of all active members of MERT.


Revised April 2014


The Bylaws of the Mount Holyoke
Medical Emergency Response Team