Mount Holyoke College Policy
Effective November 1, 2013 the College REQUIRES that employees purchasing on behalf of the institution using the @mtholyoke.edu email address will need to create a personal Amazon.com account in order to make future personal purchases due to the MA Sales Tax implications. All current and future purchases on Smile.Amzaon.com with an @mtholyoke.edu email address must have that Smile.Amazon Account deemed "Tax Exempt".
Effective November 1, 2013 Amazon.com began collecting MA Sales Tax on all on-line purchases fulfilled by Amazon which are made by Massachusetts residents. It is important to designate your “Mount Holyoke College Smile.Amazon.com” account as tax exempt in order to ensure that Mount Holyoke College does not incur sales tax charges. Instructions on how to designate your account as tax exempt are available on the Smile.Amazon.com website.
If your current Amazon.com account is under a Mount Holyoke College email address (firstname.lastname@example.org) then once the College’s MA Sales Tax Exemption Certificates (both the ST-2 and ST-5) are uploaded to Amazon you can no longer make personal purchases using that account since it will be deemed tax exempt. Be sure to designate "The Trustees of Mount Holyoke College" as your charitable organization when opening or converting an Amazon.com account to Smile.Amazon.com.
Important: Use of a email@example.com Smile.Amazon.com account for personal purchases can jeopardize the Sales Tax Exempt status of Mount Holyoke College.
Under the current College policy Amazon Prime is considered a personal membership and is not a reimbursable expense. Only certain designated Amazon accounts deemed institutional are permitted to have Amazon Prime paid by the College.