Unauthorized P-Card Use

9.1 The Purchasing Card SHALL NOT be used for the following:

  • Personal purchases
  • Non-College purchases (e.g., flowers, gift certificates or other items to acknowledge employee birthdays, etc.)
  • Alcoholic beverages
  • Travel and entertainment expenses as defined in the College's Travel Policy
  • Catering when food is set up/served/cleaned up by the caterer
  • Recreational activity
  • The shipment of orders to a non-campus address
  • The purchase of gift cards/gift certificates is expressly prohibited
  • Gifts/Donations
  • Gift Card (Without the express written consent of Financial Services)
  • Employee Moving Expenses
  • Services (e.g., lecturers, honoraria, researchers)
  • Purchases at Staples, OfficeMax/Office Depot (breach of the MHC/WB Mason Company contract)

9.2 A cardholder who makes unauthorized purchases or otherwise inappropriately uses the Purchasing Card, may be liable for the total dollar amount of such unauthorized purchases plus any administrative fees charged by the bank in connection with the misuse. The Cardholder will also be subject to disciplinary action up to and including termination.