Splitting a Transaction

Splitting a Transaction

When editing a transaction, you can also divide the information into different lines of accounting so that costs are allocated to the correct cost centers. This practice is also known as adding lines or splitting a transaction. If your organization has defined custom accounting codes or transaction custom fields, you can apply them to each line item as needed.

To split a transaction:

1.Select Transactions > Manage.

PaymentNet displays the Transaction List screen with a list of all transactions that satisfy the criteria of the default query.

2.Click the transaction you want to split.

PaymentNet displays the Transaction Detail - General Information screen.

3.Click the Add Lines button.

4.Enter the number of lines you want to add and click the Add button.

PaymentNet adds the specified number of Line Item rows at the bottom of the screen.

5.Complete the Line Item fields.

For a complete list of fields, see Line Item Level Accounting Fields.

6.To reveal the custom fields for a single line item, click the corresponding arrow; to display these fields for all line items at once, click the Expand All button.

7.To assign custom accounting codes to a line item, do one of the following:

         From the Chart of Accounts drop-down list, select a chart of accounts, then select or enter segment values using the drop-down lists and text boxes that display. Fields marked with an asterisk are required.

Note:When you work with a chart of accounts that has more than 150 segments, scroll to the bottom of the list to view the additional segments.

To easily assign the same set of segment values to other transactions, you can save it as a favorite. Click the Add as Favorite button, enter a name, and click Add Favorite. The name of the favorite is added to the drop-down list and will be available when you edit transactions in the future or when you perform a mass update on multiple transactions. There is no limit on the number of favorites you can create; saved favorites are available only to you, not to other users.

         From the Chart of Accounts drop-down list, select a favorite that you have previously saved. The segment values associated with the favorite automatically display in the corresponding drop-down lists and text boxes.

Note:If you select a favorite that includes a chart of accounts or a segment that has been removed completely, or removed from your scope of view, an error message displays to indicate which field is invalid.

To delete a favorite, select it from the Chart of Accounts drop-down list and click the Delete Favorite button. The name of the favorite is removed from the list and will no longer be available to assign to your transactions; however, the chart of accounts and the segment values that were associated with the favorite will still be assigned to the transaction.

8.In the Transaction Custom Fields section, select or enter the values for the custom fields as needed, using the drop-down lists or text boxes that display. Fields marked with an asterisk are required.

9.To modify the line item rows, you can do any of the following:

         Click the corresponding arrow to hide the accounting fields for a single line item, or click the Collapse All button to hide the accounting fields for all line items at once.

         Click the Delete link to remove a single row, then adjust the Line Item fields for the remaining rows as necessary. You can repeat this step to delete as many lines as needed.

         Click the Add link to add a new row, then complete the Line Item fields in this row. You can repeat this step to add as many additional lines as required.

         To remove all line items from the transaction, click the Remove Lines button.

10.Click Save.