Room Change Freeze
A freeze in room changes occurs at the beginning and end of each semester so that the Office of Residential Life can confirm semester assignments and verify open space. Room changes cannot be initiated during this period with the exception of an agreed-upon one-to-one switch approved by the Office of Residential Life.
Room Change Request
Any senior, junior, or sophomore may choose to submit a room change in the fall that will affect their housing for the spring semester. First-year students are not eligible to file a Room Change Request form during the fall semester for the spring semester. A student may request a room or hall change that is not a one-to-one change. Room Change Request forms are available on the Forms page. Forms are considered in order of class seniority and room-choosing number based on available space. Room change requests for the spring semester are processed in January and for the fall during the summer. Please note: Class quotas are upheld in all buildings during the process for the fall. Students are notified of request status via email. Students must accept any changes granted; however, requesting a change of room does not guarantee that a move will be granted.
To change rooms in a room swap, a student must find another student with the same type of room, i.e., single for single or completely filled double for another completely filled double, willing to switch rooms. If all students involved in the room change agree to the proposed switch, two individuals may change rooms. All parties must meet with the Associate Director of Residential Life. Once the move has been approved, a moving date is set.
Students without Roommates
From time to time, a student will find herself in a room with a space available. When this occurs, the Office of Residential Life may contact the student to confirm the vacancy and to give her an opportunity to fill the vacancy on her own. The student living in the space may propose to the Office of Residential Life a possible new roommate. When such a suggestion will consolidate space (meaning, if the requested roommate is also living in a room without a roommate), the Office of Residential Life will make every effort to grant the request. However, if the requested roommate is living with another student, the Office of Residential Life may ask the students to come up with a plan for how the new vacancy will be addressed. Please note that the Office of Residential Life reserves the right to administratively assign students.
When a student has no plans for the unoccupied space, the Office of Residential Life will ask the student to fill out a questionnaire about her personal habits and likes/dislikes in a living situation. This questionnaire will be used to help match students who are in need of a new roommate and room. Therefore, the student should make sure to use only one half of the room, as she may be matched with a new roommate at any time. Please note: Students living in these situations cannot reject possible new roommates simply to use the space as a single. If this happens, the student may be asked to move to another room by the Office of Residential Life or face other consequences.
Students living in on-campus and edge-of-campus apartments are required to keep their apartment at full capacity at all times. Failure to do so could result in the remaining residents in the apartment being reassigned to other spaces on campus and the apartment offered to other students.