Registering Student Events

The process that student organizations follow to book an event is a little different than the process for campus departments. Note also that Students and Student Orgs can host events only during the academic year - from the first day of classes to the last of each semester.

Following these steps ensures you the best campus services and we hope a stress reduced program planning experience. Gatherings and events that are not meetings (nor SPE's) must complete the Event Registration Form (ERF).

STEP 1

Before students begin planning an event, browse the helpful event planning pages on-line. Consider meeting with the Student Programs Director to discuss your ideas and plans.

STEP 2

After meeting with Student Programs and deciding on an event plan, students should make a tentative reservation for the campus space(s) needed for the event.
To request a particular space on campus, please submit your request via the Campus Space Request Form.  Please allow a minimum of 2 business days for Event Services to reply with your tentative reservation number.  A few spaces on campus are reserved by specific Depts. (eg. Rooke, McCulloch, Kendall) - Student Programs or Event Services can advise you about these.

STEP 3

Once you receive the tentative reservation number from Conference & Event Services, you must then complete the Student Programs Event Registration Form a minimum of 14 days prior to your event. You will use the Student Programs Event Registration Form (ERF) to request any services that you need for your event, including:

  • Room configuration
  • Event equipment
  • Media/Technical Assistance
  • Campus Police needs
  • MHC Events Calendar and Five College Calendar postings

 The ERF is also an excellent tool for guiding you through a checklist of event planning items.