Deadlines & Registration

An "ERF" - Event Registration Form - is required for all student sponsored events except simple meetings or an SPE (small private event in the Res. Halls).

Events Hosted by Students

The process that student organizations follow to book an event is a little different than the process for campus departments. Note also that Students and Student Orgs can host events only during the academic year - from the first day of classes to the last of each semester.

Following these steps ensures you the best campus services and we hope a stress reduced program planning experience. Gatherings and events that are not meetings (nor SPE's) must complete the Event Registration Form (ERF).

STEP 1

Before students begin planning an event, browse the helpful event planning pages on-line. Consider meeting with the Student Programs Event Coordinator to discuss your ideas and plans.

STEP 2

After meeting with Student Programs and deciding on an event plan, students should make a tentative reservation for the campus space(s) needed for the event.
To request a particular space on campus, please submit your request via the Campus Space Request Form.  Please allow a minimum of 2 business days for Event Services to reply with your tentative reservation number.  A few spaces on campus are reserved by specific Depts. (eg. Rooke, McCulloch, Kendall) - Student Programs or Event Services can advise you about these.

STEP 3

Once you receive the tentative reservation number from Conference & Event Services, you must then complete the Student Programs Event Registration Form a minimum of 14 days prior to your event. You will use the Student Programs Event Registration Form (ERF) to request any services that you need for your event, including:

  • Room configuration
  • Event equipment
  • Media/Technical Assistance
  • Campus Police needs
  • MHC Events Calendar and Five College Calendar postings

 The ERF is also an excellent tool for guiding you through a checklist of event planning items.