Frequently Asked Questions

  1. What is the MHC Anti-Hazing Policy?
  2. What happens if an Org is found guilty of hazing?
  3. How do I know if my org is hazing?
  4. Does my org need a Mission Statement or a Constitution?
  5. Can my org participate in the Student Org Fair?
  6. How do I create a new org?
  7. Does my org have to register every year?
  8. Can my org use the MHC Fleet Vehicles? How?
  9. My org needs to raise money. How can we fundraise?
  10. How can my org apply for SGA funding?
  11. Does my org have to have an SGA Audit?
  12. Can my org accept donations?
  13. How should we elect new officers?
  14. How do I update my org registration information?
  15. Does my org need an advisor?
  16. Where does my org get mail?
  17. How can my org create a website?
  18. How can my org create an email or listserve account?
  19. How can my org create an ella site?
  20. Can my org have an office space in Blanchard?
  21. How do we reserve a table or bulletin board in Blanchard?
  22. Everyone in my org is graduating. What do we do?
  23. How does my org get more money?

If your question is not here, submit it to Student Programs.

  1. What is the MHC Anti-Hazing Policy?
    MHC Anti-Hazing Policy requires that all active members of an organization receive a copy of the MHC Anti-Hazing Policy and MA Hazing Law. Each member but sign an agreement of understanding and compliance that will be held on file in the Office of Student Programs. Home
  2. What happens if an Org is found guilty of hazing?
    Hazing is a serious offense. The College encourages students to report such offenses promptly. Hazing is prohibited by both state law and the Mount Holyoke College Honor Code and will not be tolerated in this community of trust. All reported cases of suspected hazing will be seriously investigated with a fair process. If it is determined to be a criminal offense, legal outcomes include fines of not more than three thousand dollars or imprisonment in a house of correction for not more than one year, or both fine and imprisonment. Further actions and penalties are outlined by the Massachusetts Hazing Law 269 and may be subject to further action by the Dean of Students Office. Home
  3. How do I know if my org is hazing?
    An activity is hazing if it is (but not limited to) humiliating, demeaning, intimidating, and exhausting, and/or results in physical or emotional discomfort, involves harassment or ridicule, or which endangers the health or safety of any person whether on or off campus. Please refer to the pdf on Myths About Hazing for further descriptions. Home
  4. Does my org need a Mission Statement or a Constitution?
    Student Organizations are required to have a clear and accurate mission statement. A constitution is highly encouraged and helps clarify the group's structure, procedures, and codes of conduct. For helpful tips on how to write a mission statement or Org constitution student may contact Student Programs, or view this handout. Home
  5. Can my org participate in the Student Org Fair?
    All active and previously registered student organizations are encouraged to participate in the Annual Fall Org Fair during Orientation. Completion of an Org Officer Update during the spring or summer secures you a booth space at the Org Fair.  New Organizations may be included to join if they have completed all of their registration paperwork and sufficiently created a foundation of leadership within their organization. Such determinations will be made in conjunction with the Office of Student Programs. Home
  6. How do I create a new org?
    Creating a new Registered Student Organization is not difficult, but it does take time and energy. There are many great ideas for new student organizations, and the Office of Student Programs is here to help you make the ideas reality. Visit the New Org Info page for more information. Home
  7. Does my org have to register every year?
    Yes. In order to keep your organizations information accurate and up to date, Student Programs requires your registration annually and requests that you submit any changes to your registration as they occur. For your convenience we have created an annual Org-Check list to help you think ahead. Home
  8. Can my org use the MHC Fleet Vehicles? How?
    Registered Student Organizations are welcome to reserve and use College Fleet Vehicles. Note that student and their organizations will be held responsible for at-fault accidents, and use of the Fleet Vehicles requires that you attend a training with the Fleet Office and submit a US driving history record. International driving records are not accepted. A Fleet Authorization form is required of all orgs wishing to use the College Fleet vehicles. Home
  9. My org needs to raise money. How can we fundraise?
    Organizations are cautioned to fundraise for their group with care. MHC policy does not allow organizations to solicit funding from outside organizations, including local or corporate sponsors without direct consultation with a Department or Office at the College. While donations may be accepted and deposited into an Org SGA Account, Organizations represent the Mount Holyoke Community and College and are therefore restricted from competing for outside funding. For hints and tips on fundraising ideas on campus please visit the Finance and Fundraising. Home
  10. How can my org apply for SGA funding?
    Every MHC student pays a Student Activities fee, which your Student Government Association (SGA) receives from Mount Holyoke College to pay for events and services and to fund organizations. All registered student organizations (RSO’s) may apply to SGA for funding, either for standard operating costs, special events, or specific needs such as conferences, equipment, etc. Organizations are required to raise a portion of their own funds and those efforts are considered by SGA when reviewing applications for funding. Consult your Authorized Signers Handbook and/or contact your SGA Treasurer or SGA Ways & Means Representative for full, updated details on funding. Home
  11. Does my org have to have an SGA Audit?
    Yes. The Ways and Means Committee of the SGA audits all organizations receiving SGA funding to encourage responsible spending and to track funding use. Consult your Authorized Signers Handbook and/or contact your SGA Treasurer or SGA Ways & Means Representative for full, updated details on audits. Home
  12. Can my org accept donations?
    Yes. Unsolicited donations are welcomed and may be deposited along with other org funds into the SGA Business Office. Home
  13. How should we elect new officers?
    This process should be outlined in your Orgs constitution. For the most recent copy of your Orgs constitution visit the Office of Student Programs. Some helpful tips and suggestions can be found on the Elections page and Officer Update page. Home
  14. How do I update my org registration information?
    Student Organizations can update their information online by visiting the Officer Update page. Home
  15. Does my org need an advisor?
    Student Programs strongly recommends that all organizations solicit a faculty or staff advisor. Organizations who have advisors receive more support for their initiatives, and maintain their organization better year-to-year thanks to the continuity of an advisor. Advisors DO NOT make decisions for groups or in any way affect the autonomy of the group. Advisors DO offer advice based on their experiences with the topic at hand and with group dynamics.  Advisors DO offer networking opportunities and on-campus or off-campus resources. Advisors DO offer conflict resolution when necessary.  Advisors DO maintain a living history for the group and assist with healthy transitions year to year.

    Organizations whose mission or initiatives include activities with significant risk or complexity will be required to have an advisor with the requisite skills and experience to guide the organization.

    Many campus surveys have reported that among the top ranking positive experiences for students at MHC are the opportunities to enjoy mentoring relationships with staff and faculty. If your organization is one of the few that doesn't already have an advisor, consider recruiting one. Contact Student Programs or Hannah Trost, if you need assistance in identifying potential advisor candidates. Advisor contact information should be noted on your Registration Form, or given to Student Programs when confirmed. Home

  16. Where does my org get mail?
    Student Org mailboxes are located in the Student Organization Resource Room, located on the Upper Level of Blanchard (room 304). A list of student organizations and their corresponding mailbox numbers is located in the Resource Room as well. Every organization should collect its mail at least weekly, as this is the primary means of contact for orgs with the SGA Business Office. Campus Account Statements should be reviewed for accuracy and all bills should be promptly paid. All students have access to this space via their one-card.

    Deliveries for Student Orgs are best sent to the campus mailbox address of a responsible Org. member who can pick the package up from Central Services.

    Student Contact Name/ Org Name
    #### Blanchard Campus Center
    Mount Holyoke College
    50 College Street
    South Hadley, MA 01075-1461 Home

  17. How can my org create a website?
    Organization web space is available to registered MHC student organizations (RSOs). It is strongly suggested that all organizations create a web page as it informs the MHC community of your existence, publicizes your purpose, recruit members, attracts prospective students, and serves as archival information for the College and organization. Organizations are strongly encouraged to use the MHC website space that is offered free of charge. Maintaining your site on our server assures continuity from year to year, a strong connection to Mount Holyoke services, and archival potential for your orgs content and photos. You can link to pages and sites outside the college domain, but only the pages you build on our server will be archived.

    An organization interested in creating a Web site for the first time, or updating their web-maintainer information must contact the Office of Student Programs with the name(s) and email address(es) of those wishing to have web permissions. Those Orgs with websites will have their pages linked from the student organizations directory. Do your best to keep at least your homepage current, even if that means keeping the content simple. Home

  18. How can my org create an email or listserve account?
    Create an organization e-mail list if your organization has more than 15 members and you would like to create an organization e-mail list. Email LITS to request a list. You should include the following information:

    The username of the list's owner
    A suggested name for the list
    Purpose for use of the list

    Email List Change of Ownership
    If your organization already has an email list and you need to change ownership, the current owner should send an email to request the change. Please include the email address of the person who will be responsible for the list. Ownership permission should be complete within two working days. Home

  19. How can my org create an ella site?
    LITS sets up ella sites for organizations. Fill out their online form so that they can get all the information they need to set up the site. They should be able to get a site set up within a few days after receiving the form. Home
  20. Can my org have an office space in Blanchard?
    A few Registered Student Organizations have offices on the third floor Blanchard Campus Center. These spaces are utilized and overseen by the Office of Student Programs. Space is granted based on student leadership and proven need. If new space becomes available, the Student Programs staff will work with student organizations interested and in need of space to make the best decision for the campus community. Home
  21. How do we reserve a table or bulletin board in Blanchard?
    Student Organization Information Tables and Bulletin Boards add vibrancy to the Campus Center and cultivate the sharing of information and the building of awareness within the community. Student organizations may reserve Information Tables or rolling Bulletin Boards in a designated area adjacent to the Campus Store. Space is limited. Reservations must be made through the Office of Student Programs (x2478, Blanchard 327) during office hours, M-F 9 am – 4:30 pm. You can also email the Administrative Assistant to set up reservations. The Information Desk cannot reserve tables but has access to the schedule. Occasionally, when the weather is seasonable, groups prefer to table outside. Student Programs has 2 portable tables available for this purpose. They are reserved similarly as the indoor Information Tables. Home
  22. Everyone in my org is graduating. What do we do?
    Student Programs encourages organization members to plan for the future and are expected to extend their membership to all of their peers. Contacting the Office of Student Programs in advance could help brainstorm ideas for new membership. Elections for new officers should take place in the spring semester. An organization goes defunct after two consecutive years of not registering. Home
  23. How does my org get more money? Registered Student Organizations have access to SGA funding, and should visit the SGA Funding page for more information. Additional sources of revenue are fundraising projects, the Inclusive Initiative Project, and other on-campus Departments and Offices. As always, students are encourage to seek help when budgeting and to communicate expectations and realistic fundraising goals to the entire group. Students should never solicit donations or funding from off campus sources without explicit permission to do from the College and in conjunction with an Office of Department.  Home