Starting a Student Organization

The Committee on Student Organizations was developed in Spring 2017 to serve as advocates for student organizations and their members. This committee is composed of students and advised by the Office of Student Programs. The students themselves are members of orgs and many serve as Senators. The Committee derive their authority directly from the Office of Student Programs and the Student Government Association. The Office of Student Programs holds the right to review each organization applying. The Committee on Student Organization facilitates the Forming a Student Organization process.

Forming a Student Organization Process

  • Students interested in creating a new student organization are required to complete the Intake Form
  •  Once submitted, the Intake Form is reviewed by the Committee on Student Organizations (COSO) and the Office of Student Programs.
  • Upon review, the Chair of COSO will contact the leadership of the organization to attend a COSO meeting and “pitch” the organization before the full committee.
  • After the presentation, the Chair will contact the leadership to notify the outcome of the committee’s decision. 
  • Organizations who pass this step will be assigned a representative and will continue with additional steps.

New Student Organization Guidelines

  1. The organization must be open to any Mount Holyoke Student who wishes to participate; and
  2. The organization must be beneficial to the enrichment of the Mount Holyoke community; and
  3. The organization must fill a unique niche within the Mount Holyoke community; and
  4. The organization must be unique from the existing organizations on campus; and
  5. The organization must be sustainable over time; and 
  6. Seek to reflect the educational mission of the college and provide benefit to Mount Holyoke College students and the campus as a whole; and 
  7. Must be able to qualify for Ways and Means funding.

Timeline

The Intake Process is currently closed. It will reopen for recognition for Spring 2018.

  • Wednesday, September 6, 2017 - Classes Start
  • Saturday, September 9, 2017- Student Org Fair 
  • Friday, September 22, 2017 - Intake Form Due
  • Friday- Monday, Sept 22-25 - Intake Forms Reviewed*
  • Tuesday, September 26, 2017 - First Pitch Session 
  • Thursday, September 28, 2017 - Second Pitch Session 
  • Sunday, October 8, 2017 - Decisions from Committee Made  
  • Sunday, October 15, 2017 - Constitution Development Training **
  • Sunday, November 5, 2017 - Constitutions Due **
  • Sunday, November 19, 2017 - Membership Lists Due **
  • Sunday, December 10, 2017 - Decisions Made by Committee **
  • Beginning of January 2018 - All trainings must be completed (Financial and Event)

* The Office of Student Programs will review alongside the Committee the intake forms. It will review to assure potential organizations are in compliant with MHC policies and for risk management purposes. 

** Only approved forming organizations will proceed with these steps 

Club Sports and Recreation Organizations

While club sports and movement & recreation organizations are registered through the Office of Student Programs, club sports are dually administered through the Department of Physical Education and Athletics, and supervised by Amie Canfield. The planning for creating such organizations is often more intensive than other groups, and Mount Holyoke encourages students to adhere and follow the regulations of any national affiliate groups and charters. Students should come to Student Programs to discuss their ideas and if we feel it meets the criteria of the risk level of a club sport we will connect them with athletics for further support.

For clarification, here are some of the basic differences between a recreation organization and a club sport:

  • Club sports are intercollegiately competitive. They practice and require coaches, whom are paid from SGA funds and a staff member of the college. These groups require greater administrative oversight and risk management.
  • Dance, movement & recreation organizations do not compete on the collegiate level, and require little-to-no practice. Coaches are not provided.