Students Presenting at the Senior Symposium in Cleveland Classrooms

2009

Important Information | Guidelines | Research & Awards | Workshops | Video

We are delighted that you will be presenting your academic research at the annual Senior Symposium at Mount Holyoke College on Friday, April 17. One hundred and twenty-six students will showcase their work at this year’s symposium representative of the arts, humanities, social sciences, and sciences. This correspondence lays out important logistical information that will help you to prepare for your presentation and to enjoy your participation in the Senior Symposium.

Presentations

The Senior Symposium features presentations immediately followed by short question/answer exchanges. It is important that you arrive at least 10 minutes prior to the time that your presentation is scheduled to begin.

We ask that you practice your talk ahead of time to ensure that it conforms to the allotted 15-minute schedule that will include time for brief questions and answers. The faculty members who will be presiding over each panel will be timekeepers, and students will receive indications at the 5-minute and 1-minute time marks so that they can bring their presentations to a good and deliberate close.

Technology for Presentations

It is each student’s responsibility to ensure that her presentation technology will work on the computer equipment in the classroom from which she will present. This includes showing and projecting DVD’s or videos, and software applications such as PowerPoint. All students who are using any type of technology MUST test out their presentations prior to the Senior Symposium.

PowerPoint Presentations

PC and Mac Users: Students who are doing a PowerPoint presentation will need to save their work on a CD-R and test their presentation in the Cleveland classroom in which they are scheduled to present prior to the Senior Symposium. On the day of the Senior Symposium, students should bring their CD-R to the session and make their presentation from the CD on the PC or Mac found in each Cleveland classroom.

Please note that your files will be deleted if you save them to the Cleveland classroom computers prior to Friday’s symposium. Due to very tight time limitations between presentations, there will be no time to locate and run your PowerPoint by accessing classwork workspace, or to run it from a flash drive.

All students MUST test-out their CD-R PowerPoint presentations the week of the symposium on the PC or Mac computer in the Cleveland classroom from which they will present. A schedule of times in which each of the rooms will be available after 4:30 p.m. is posted below. Please note that, due to time constraints, students should plan no more than 15 minutes for testing. Students should not expect to be able to make any edits to their PowerPoint 2007 presentations in the Cleveland classrooms. Please note that some advisors may wish to meet with students to review and test their presentations.

Testing PowerPoint Presentations
Week of April 11th

Cleveland L1 Time Available for Testing
Saturday, April 11 10:00 am – 5:00 pm
Sunday, April 12 10:00 am – 5:00 pm
Monday, April 13 4:30 pm – 6:45 pm
Tuesday, April 14 6:15 pm – 10:30 pm
Wednesday, April 15 4:30 pm – 6:30 pm
Thursday, April 16 4:30 pm – 6:30 pm
9:00 pm – 10:30 pm
Cleveland L2 Time Available for Testing
Saturday, April 11 10:00 am – 5:00 pm
Sunday, April 12 10:00 am – 5:00 pm
Monday, April 13 4:30 pm – 10:30 pm
Tuesday, April 14 9:15 pm – 10:30 pm
Wednesday, April 15 4:30 pm – 10:30 pm
Thursday, April 16 4:30 pm – 8:45 pm
Cleveland L3 Time Available for Testing
Saturday, April 11 10:00 am – 5:00 pm
Sunday, April 12 10:00 am – 5:00 pm
Monday, April 13 4:30 pm – 6:00 pm
Tuesday, April 14 4:30 pm – 6:30 pm
Wednesday, April 15 4:30 pm – 7:00 pm
9:00 pm – 10:30 pm
Thursday, April 16 4:30 pm – 6:30 pm

PC Users

Students Creating PowerPoint Presentations Using Office 2007

PowerPoint 2007 is installed on the PCs in Cleveland classrooms. To help reduce the risk of incompatible formatting issues, we strongly advise that students refrain from using any exotic fonts, transitional or behavior features, such as fancy transitions from one screen to another, fade- or fly-ins, etc. You must also be careful to copy all associated files such as needed fonts, videos or audio files to your CD.

Instructions for Saving and Preparing PowerPoint to a CD: Once you have saved your presentation on the computer you are using to create it, use the CD burning program installed on your PC to burn a CD containing this presentation. Instructions for creating this CD will vary depending on the CD burning software on your PC. On the LITS lab computers, inserting a blank CD into the drive will bring up the CD burning program. You can drag and drop your presentation onto the CD program and hit the burn button. The CD will eject from the drive once your presentation has been added. If you have any associated sound or movie files, be sure these are also included on your CD.

Instructions for Operating PowerPoint CD in Cleveland Classrooms: Insert your CD into the drive on the classroom Machine you will use. Open PowerPoint 2007 on the desktop if you have created your presentation in PowerPoint 2007. On the File menu select Open and navigate to your presentation.

Students Creating PowerPoint Presentation Using Office 2003 or 2004

The computers in the Cleveland classrooms will be able to run PowerPoint presentations created from a PC with Office 2003 or 2004. There are no special instructions needed for saving a PowerPoint to a CD when using early versions of Office.

Prior to your presentation, please check to see that PowerPoint 2007 is turned off on the PC by verifying that it is not shown in the taskbar at the bottom of the window.

Mac Users

Students Using Office 2008 to Create PowerPoint Presentations

Students who create PowerPoint presentations on a MAC using Office 2008 will need to save their presentations as an Office 2004 .ppt presentation prior to burning their PowerPoint to a CD. This is necessary in order for MAC Machines in Cleveland, which have not been upgraded to Office 2008, to run presentations created in the newer version of Office.

Instructions for Saving PowerPoint 2008 to a PowerPoint 2004 presentation and to a CD: Once you have finished creating your presentation, select File > Save from the PowerPoint 2008 menu. Name your presentation and select where you want to save it. To format, select PowerPoint 97-2004 Presentation (.ppt). Click on the Compatibility Report button to verify that you have not chosen any Fonts, Transitions or Actions that are not compatible with Office 2004. PowerPoint will save your presentation in the location you selected. Insert a blank CD into the Mac, copy the Office 2004 .ppt form of your presentation to the CD and burn the CD by hitting the eject button. Make sure that you have included any associated movie or sound files on this CD.

Students Using Earlier Versions of Office to Create PowerPoint Presentations

The computers in the Cleveland classrooms will be able to run CD’s of PowerPoint presentations created from a MAC with earlier versions of Office, such as Office 2003 or 2004. There are no special instructions needed for saving a PowerPoint to a CD, or running the CD from the MAC computers in Cleveland classrooms.

Tech student support is available in the Info Commons for any student encountering any problems as you test-out your PowerPoint presentations. Hours are:

Saturday 9 am – 10 pm
Sunday 10 am – 2 am
Monday – Thursday 8 am – 2 am
Friday 8 am – 10 pm

We are delighted that you are participating in this important college-wide event that showcases the inspiring academic work of MHC students. If you have any questions with regard to technology for your PowerPoint presentation, please contact LITS. All other questions may be directed to the Weissman Center in Porter Hall.