We are delighted that you will be presenting your academic research at the annual Senior Symposium at Mount Holyoke College on Friday, April 17. One hundred and twenty-six students will showcase their work at this year’s symposium representative of the arts, humanities, social sciences, and sciences. This correspondence lays out important logistical information that will help you to prepare for your presentation and to enjoy your participation in the annual Senior Symposium.
The presentation schedule is organized into sessions of 2-4 students, some of whom are from different academic backgrounds yet whose themes are complementary. It is important that you arrive at least 10 minutes prior to the time that your session is scheduled to begin.
We ask that you practice your talk ahead of time to ensure that it conforms to the allotted 15-minute schedule that will include time for brief questions and answers. The faculty members who will be presiding over each panel will be timekeepers, and students will receive indications at the 5-minute and 1-minute time marks so that they can bring their presentations to a good and deliberate close.
Technology for Presentations
It is each student’s responsibility to ensure that her presentation technology will work on the equipment in each classroom from which she will present. This includes showing and projecting DVDs or videos, and software applications such as PowerPoint. All students who are using any type of technology MUST test out their presentations prior to the Senior Symposium.
Students who are doing a PowerPoint presentation will need to save their work on a CD-R, test their presentation in the Kendade classroom in which they are scheduled to present prior to the Senior Symposium, and on the day of the Senior Symposium, present their PowerPoint using their CD. Please note that your files will be deleted if you save them to the Kendade classroom PC desktops prior to Friday’s symposium. Due to very tight time limitations between presentations, there will be no time to locate and run your PowerPoint by accessing classwork workspace, or to run it from a flash drive.
Schedule Testing Time
All students using a PC computer MUST test-out their presentations the week of April 11, using their CD on the PC computer in the Kendade classroom from which they will present. Please sign-up for your 15-minute testing appointment with Pat Scigliano in the Weissman Center, Porter 103, or call Pat at 538-3071. Please be sure to contact Pat no later than this Friday, April 10. Fifteen- minute appointments for testing are available Saturday, April 11 through Thursday, April 16.
Students Creating PowerPoint Presentations Using Office 2007 on a PC
The PowerPoint 2007 Viewer is installed on the desktop of PC’s in Kendade classrooms. This viewer will allow PowerPoint presentations created in PowerPoint 2007 and saved to a CD to be viewed as a slide show. Please note that students will not be able to make any edits to their PowerPoint 2007 presentations in the Kendade classrooms. The Viewer is an interface that allows the computers in Kendade, which cannot be upgraded to Office 2007, to run and view (not edit) PowerPoint presentations that were created in Office 2007. To help reduce the risk of incompatible formatting issues, we strongly advise that students refrain from using fonts, transitional or behavior features unique to Office 2007, such as fancy transitions from one screen to another, fade- or fly-ins, etc.
Instructions for Saving and Preparing PowerPoint to a CD
Once you have saved your presentation on the computer you are using to create it, use the CD burning program installed on your PC to burn a CD containing this presentation. Instructions for creating this CD will vary depending on the CD burning software on your PC. On the LITS lab computers, inserting a blank CD into the drive will bring up the CD burning program. You can drag and drop your presentation onto the CD program and hit the burn button. The CD will eject from the drive once your presentation has been added. If you have any associated sound or movie files, be sure these are also included on your CD.
Instructions for Operating PowerPoint CD in Kendade Classrooms
Insert your CD into the drive on the classroom Machine you will use. Open the PowerPoint 2007 viewer on the desktop if you created your presentation in PowerPoint 2007. On the File menu, select Open and navigate to your presentation.
Students Creating PowerPoint Presentation Using Office 2003 or 2004 on a PC
The computers in the Kendade classrooms will be able to run PowerPoint presentations created with Office 2003 or 2004. There are no special instructions needed for saving a PowerPoint to a CD.
Prior to your presentation, please check to see that the 2007 Viewer is turned off on the PC by verifying that it is not shown in the taskbar at the bottom of the window.
We have arranged for Mac laptops from the college to be available in each of the Kendade classrooms for those students doing PowerPoint presentations and who need a Mac computer. During the week of April 13, Mac laptops will be available at the Weissman Center office for students to load their presentations to the Mac laptop and test them.
Those students who require a Mac must bring a copy of their PowerPoint presentation on a CD-R (not a floppy disk or a flash drive) to the Weissman Center in Porter Hall 103 and load their presentation on a Mac laptop desktop and test it. This can be done Monday through Wednesday, April 13 through April 15, between 9:00 a.m. and 4:30 p.m., or Thursday, April 16, between 9:00 a.m. and 1:00 p.m. Please name the folder/file with your name. Each Mac laptop will be marked to indicate the Kendade classroom where each student’s presentation will be held. Please be sure to check the schedule for the classroom that you will be presenting in order to load your presentation from a disc on to the correct computer. For the day of the Senior Seminar, you will need to bring the disc with your PowerPoint presentation and a Mac laptop as a back-up only. Students will run their PowerPoint presentations from the file saved on the Mac computer that will be installed in the symposium classroom.
Students Using Office 2008 to Create PowerPoint Presentations on a Mac
Students who create PowerPoint presentations on a MAC using Office 2008 will need to save their presentations as an Office 2004 .ppt presentation prior to burning their PowerPoint to a CD. This is necessary in order for MAC laptops, which have not been upgraded to Office 2008, to run presentations created in the newer version of Office.
Instructions for Saving PowerPoint 2008 to a PowerPoint 2004 presentation and to a CD: Once you have finished creating your presentation, select File > Save As from the PowerPoint 2008 menu. Name your presentation and select where you want to save it. For Format select PowerPoint 97-2004 Presentation (.ppt). Click on the Compatibility Report button to verify that you have not chosen any Fonts, Transitions or Actions that are not compatible with Office 2004. PowerPoint will save your presentation in the location you selected. Insert a blank CD into the Mac, copy the Office 2004 .ppt form of your presentation to the CD and burn the CD by hitting the eject button. Be sure that you have copied any movie or sound files associated with your presentation to the CD.
Students Using Earlier Versions of Office to Create PowerPoint Presentations on a Mac
The MAC laptops will be able to run CD’s of PowerPoint presentations created from a MAC with earlier versions of Office, such as Office 2003 or 2004. There are no special instructions needed for saving a PowerPoint to a CD, or running the CD from the MAC laptop.
Tech student support is available in the Info Commons for any student encountering any problems as you test-out your PowerPoint presentations. Hours are:
Saturday: 9 am – 10 pm
Sunday: 10 am – 2 am
Monday – Thursday8 am – 2 am
Friday: 8 am – 10 pm
We are delighted that you can take part in this important college-wide endeavor to share your inspiring academic work with our community. If you have any questions with regard to technology for your PowerPoint presentation, please contact LITS. All other questions may be directed to the Weissman Center in Porter Hall.