How to submit an event to the events calendar

The process of getting an event displayed on the events calendar will take a minimum of 24 hours, so please be sure to begin well in advance.

On-campus events

Ready to submit an on-campus event to the calendar? Here’s what you need to do:  

  1. Request a space to hold the event by contacting Event Services.
    Note that if you are an organizer who manages your own on-campus spaces, or if you already have permission to use the space of someone who does, please email the event details directly to Event Services. You will be asked for this information:
  • The formal event name (used to identify the event throughout the submission process)  
  • Building (or space name, ie. Skinner Green)
  • Room name or number
  • Start date
  • Start time
  • End time
  • Group name (organizer, department name, sponsor/host organization)
  • Event type
  1. Look for an email that confirms the requested space has been reserved, which will include a link to a form from Communications and Marketing requesting more information.
  2. Fill out and submit this form, making sure to include the complete event name. You will be asked for the following information. Keep in mind that the more information you provide about an event the easier it will be for your target audiences to find the event in the calendar.
    Please indicate accents in the text, where necessary:
  • The formal event name (the same one used in the first form).
  • The formal name of the lecture, if applicable (e.g., The Valentine Giamatti Lecture)
  • Speaker name(s).
  • A description of the event: who, what, when, where, how. Provide the name, title and affiliation of any guests and links to their websites, if available. Please note: Do not attach spreadsheets, PDFs, etc. A Google doc with the description information is optional.
  • Target audience(s) (choose from a list). If an event is open to the publlic, be sure to select 'General Public' as one of the audiences.
  • Suggested topic (choose from a list).
  • Event photo or choose from a selection of stock photos.
  • The names of all sponsoring departments/organizers so the event can appear on their pages both in the calendar and on the website.
  • Speaker photo (optional)
  • Link to the speaker’s bio, such as website, LinkedIn, etc. Note: Please do not include a bio if it is available online. 
  • Link to page for purchasing tickets or registering for the event. (optional)
  • The Facebook event page. (optional)
  • A video, which will be vetted, for promotional purposes.

Please note that all event organizers need to go through each step in order to be included in the calendar, even those who manage their own on-campus spaces.

Request a Space

Off-campus events

The calendar welcomes the inclusion of off-campus College events that specifically feature or are intended for members of the Mount Holyoke community. It is not a community calendar. Please register your event through the Office of Communications and Marketing via the button below. Only events with complete names will be included in the calendar. 

Provide off-campus event details

Student events

Student organizers, ready to submit an on-campus event to the event calendar? Here’s what you need to do:  

  1. Request a space to hold the event by contacting Event Services.
  2. Look for an email that says you have a tentative hold on the space.
  3. Fill out the event registration form through Student Programs. Once Student Programs approves your request, their office will notify Event Services.
  4. Look for an email that confirms the requested space has been reserved, which will include a link to a form from Communications and Marketing requesting more information.
  5. Fill out and submit this form, making sure to include the complete event name.