Mount Holyoke Events Calendar

Access the Events Calendar

Overview

Mount Holyoke College has partnered with Localist, a leader in interactive calendar software, to create an upgraded events calendar, which will be made live on Tuesday, March 15. The calendar has many great features for both event creators and those looking to attend events:

  • The calendar’s enhanced and fully responsive design means it’s easily read on smartphones and tablets as well as other platforms.
  • There will only be one calendar on the College’s website and an event only has to be created once. It will no longer be necessary to create separate event pages. They will feed directly from the calendar to individual department, program and office pages. Among other advantages, this eliminates the possibility of events in multiple locations on the website becoming out of synch when details change, such as a location or start time.
  • Event organizers:
    • can provide photos and/or video for their events in order to attract attendees.
    • have the ability to see who is interested in their events.
    • can share events directly from the calendar through social media.
  • Calendar visitors:
    • can search for events with filters by topic or audience.
    • have the ability to follow events, programs or topics.
    • can sign up for an account that allows them to set notifications, invite friends, save events to a calendar and email event reminders.

Submitting new events to the Event Calendar

Ready to submit an on-campus event to the calendar? Here’s what you need to do. 

Making changes to an event on the Event Calendar

If you need to make a change to an event that is already live on the Event Calender, please email events-calendar@mtholyoke.edu with your changes.  Be sure to reference the name, date and time of the event to be updated.

Logging in

Who can login to the MHC Events Calendar?

Anyone can register for an account and login to the MHC Events Calendar. Logging in will allow you to follow programs and groups, and venues; express your interest for events, and friend other MHC Events Calendar users.

MHC faculty, staff, students and affiliates

Anyone with a Mount Holyoke College user account can login using your MHC username. We recommend you do this before logging in with any of the social media options. Once you have created your profile in the MHC Events Calendar, you can, if you choose, link your social profiles. After you do so, you can use any available login method and it will map to the same user profile in the MHC Events Calendar.

MHC Alumnae

MHC Alums can login using their MHC credentials, Google account, or social media account.

Non-MHC users

Non-MHC users can access the calendar and manage a profile through their Google and social media accounts.

Using the Events Calendar

Events

Find an event

Be sure to login to the Events Calendar as some events may be only visible upon login.

All events have their own landing page to provide details, photos and contact information. In order to find an event, you can use one of the next methods:

  • Using the Find Events search bar.
  • Using the Filters to see events by Date, Experience (in-person, virtual, hybrid), Event Type, Audience or Topic.
  • Using the Quick Links to explore Groups, view Channel Pages, Class-Specific Calendars, and other information.
  • Using All Events to list every event in the calendar.
  • Using Tags or Keywords to search for events.    
    • Only tags are displayed on the event landing page.

Indicate interest and invite friends to an event

Indicating interest in an event

Checking I'm Interested is not an RSVP and does not guarantee admission or grant you a ticket to the event. It is a way to help organizers gauge the interest level in an event and plan for likely attendees. Also, you will receive notifications per your preferences. Overall, I’m Interested does not take the place of official ticketing as there is no cap on how many people can click “I’m Interested.”

  • Notifications
    All users are opted in by default to receive all notifications. You can opt out of these notifications by removing the check mark and click Save Changes.
  • Privacy & Visibility
    By default, all user profile information can be viewed by Everyone. You can change this selection to either be "Just my friends" or "Nobody." After, click Save Changes.

If you decide you're not interested you can undo indicating interest on the event page by clicking Not Interested.

When you click I'm interested

  • The event will be added to your user profile calendar, which can be found in User Profile->My Calendar.
  • You are added to the “People Interested” box and will be listed on the attendee roster for group and department admins to see.
  • You automatically receive an email reminder about the event.
  • After the event, you automatically receive an email prompting you to review the event.
  • Users who mark themselves with “I’m Interested” will be notified when someone comments on the event, but the user cannot reply directly to the commenter in email. The only way to respond is by leaving a public comment on the event page.
  • If the event owner edits their event, people interested will be notified, but not if the owner deletes the event. Event owners will cancel their events by adding "CANCELED" to the event title, so that all potential attendees are informed.
See Localist's documentation for more details on the social sharing component of the calendar.

Inviting Friends

The Inviting Friends button can be found on event pages next to indicating interest button. You can invite friends you've added in User Profile->Friends & Places or enter the emails of the ones you want to invite. They will receive an email with an event invitation.

Conferences

A new feature of the Calendar is Conferences. Conferences are events spanning multiple days in a row and/or include scheduled sessions within the main “Conference.” This may also apply to: festivals, workshops, orientations/trainings or special series.

Much like a Channel page, there will be a description of the Conference and a full list of events.

A special feature of Conferences is your personalized Agenda.

  • To add an event to your agenda, you have to be logged in and indicate "I'm Interested" to the respective events.
  • Adding something to your agenda does not register you for the event. You must still register for the events if it is required.

Read more about Conferences at Localist.

Buy or order tickets

Buy Tickets or Register buttons appear when an event is ticketed. Register appears when the event is free, but still requires a ticket. Buy Ticket appears when there is a cost associated with the event. Click the button to be directed to the ticketing system. Ordering a ticket does not automatically cause you to receive notifications about the event from the calendar. You must still click the I'm Interested button to receive notifications per your notification preferences.

Managing Your User Profile

Your user profile shows an overview or your upcoming plans, activity, groups or departments you're following and event reviews. Also, you can correspond with group members or friends, add your profile information and set notification and privacy preferences.

A screenshot of the Events Calendar indicating the button to Login or Signup

Login to the Events Calendar at the top of the homepage by selecting the "Log in" button above the Events Search Bar. Alternately, on a mobile device, you must click the small "user" icon which gives the option to sign-up or log in. 

User menu selections

Dashboard

  • Shows your calendar activity.

Public Profile

  • Displays your profile picture, which can be added in Photos.

My Calendar

  • When you follow a group or department their events will appear in your calendar. Also, you will receive events if indicate "I'm Interested."

Messages

  • Send messages to group members or calendar friends.

Reviews

  • All events that were RSVP’d through "I'm Interested" button will be listed for review at any time once they have passed.

Friends & Places

  • Lists all friends that accepted your friend invitation. Also, includes locations that you follow.

My Groups

  • Programs, groups or departments you're following.

Photos

  • Upload photos and create albums or set as a profile picture.

Settings

Within settings you can provide profile information such as a photo, connect to social media, set your notification preferences and privacy settings and change your password.

Connect your social media account(s)

Connect your social media accounts using the buttons in the Social Connections box.

  • Once you have linked your social media account(s) to your profile, you can login with either MHC username or your one of your social media accounts (Facebook, Twitter, LinkedIn). The calendar platform will know you're the same person.
  • If you have your Facebook account linked, you will be prompted asking if you want to promote an event on Facebook when I’m interested button is clicked. You can choose not to promote event.
  • When creating events, Event Administrators can link events to a Facebook Event Page. This will pull the attendee RSVPs into the calendar and display them as People Interested for the event.
  • If Facebook privacy settings are set to not publicly display an attendee attendance or activity. Then the attendee RSVP will not appear in the calendar.
    Note: "I’m Interested" does not take the place of official ticketing as there is no cap on how many people can click “I’m Interested.” This helps organizers to gauge the interest level in an event and plan for likely attendees.

Notifications

All users are opted in by default to receive all notifications. You can opt out of these notifications by removing the check mark and clicking Save Changes.

Privacy & Visibility

By default, all user profile information can be viewed by Everyone. You can change this selection to either be "Just my friends" or "Nobody." After your selection, click Save Changes.

Program/Group and Department Landing Pages

Find, follow or unfollowing programs or groups

Find a Program, Group or Department

  • All groups and departments have their own landing page to display events, share news and blog posts and contact information.
  • You can find programs, groups or departments on the calendar homepage by using the Find Events search bar or by clicking on the Programs and Groups or Departments buttons on the homepage Calendar Resources. This will list all the groups and departments in the calendar.

Follow a Program, Group or Department

Each group and department landing page will have a Follow button. When logged into the calendar, users can follow a group or department to stay informed about their events. When you follow a group or department their events will be added to your user profile calendar, which can be found in User Profile->My Calendar. You will be listed as a follower on the group's or department's landing page.

Unfollow a Program, Group or Department

Users can unfollow a program, group or department by removing it in User Profile->My Groups.

Frequently Asked Questions

Does clicking "I'm interested" guarantee entry?

I'm Interested is not an RSVP and does not guarantee admission or grant you a ticket to the event. It is a way to help organizers gauge the interest level in an event and plan for likely attendees.  Also, you will receivenotifications per your preferences.  Overall, I’m Interested does not take the place of official ticketing as there is no cap on how many people can click “I’m Interested.”

  • The event will be added to your user profile calendar, which can be found in User Profile->My Calendar.
  • You are added to the “People Interested” box and will be listed on the attendee roster for hosts to see.
  • You automatically receive an email reminder about the event.
  • After the event, you automatically receive an email prompting you to review the event.
  • Users who mark themselves with “I’m Interested” will be notified when someone comments on the event, but the user cannot reply directly to the commenter in email. The only way to respond is by leaving a public comment on the event page.
  • If the event owner edits their event, people interested will be notified. Calendar administrators will mark canceled events by adding "CANCELED" to the event title, so that all potential attendees are informed.
  • If the event is part of a Conference, it will add the event to your agenda but does not register you for it. You must still register.
If you decide you're not interested you can undo indicating interest on the event page by clicking Not Interested.

Buy Tickets or Register buttons appear when an event is ticketed. Register appears when the event is free, but still requires a ticket. Buy Ticket appears when there is a cost associated with the event. Click the button to be directed to the ticketing system. Ordering a ticket does not automatically cause you to receive notifications about the event from the calendar. You must still click the I'm Interested button to receive notifications per your notification preferences.

The Inviting Friends button appears on event pages next to indicating interest. You can invite all the friends you've added in User Profile->Friends & Places or enter the emails of the ones you want to invite. They will receive an email with an event invitation.

Can I add an event to my personal calendar?

Yes. On every event page you will see the "Add to my calendar" section which allows you to add an account to your Google Calendar, iCal or Outlook calendar.

Who can create and post an event?

Approved events appear on the events calendar when all of the information has been received. Mount Holyoke Community members are welcome to submit events for the calendar by following the following process:

On-campus events

Ready to submit an on-campus event to the public calendar? The first step — even for event sponsors who manage their own on-campus spaces — is to contact Event Services and request a space to hold the event. Once the space has been confirmed, you will receive an email confirmation that includes a link to a form that must be submitted in order for the event to be included in the public calendar. The event’s complete title is required. Please note that all event sponsors need to go through this process in order to be included in the public calendar, even those who manage their own on-campus spaces.

Request a Space

Off-campus events

The public calendar welcomes the inclusion of College events that are not held on campus. Please register your event through the Office of Communications and Marketing via the button below. Only events with complete titles will be included in the public calendar.

Provide off-campus event details

Embark

After your location/reservation is confirmed, the next decision is where to post your event.

  • Student organization sponsored events are registered and posted in Embark. Embark events sync with the Events Calendar overnight and are submitted by student organization officers through their organization Embark pages. When planning an event, organizations should first reserve a space through the EMSWeb app, and then complete the Event Registration Form (ERF) within Embark. Upon approval of the event, Student Involvement will post the event to Embark.
  • Institution or department-run events should be put into the Events Calendar. You can submit a request after reserving your space with Event Services.

The Events Calendar is the central calendar for the College. It is used by Alums, Faculty, Staff, Students, and the General Public. All events within the Campus community are incorporated into it, including Embark and Athletics, however, the Events Calendar does not post back out to Embark or Athletics. 

Some private events posted in Embark may not post to the Events Calendar if the event organizers so choose.

Are off-campus events posted?

Yes. The public calendar welcomes the inclusion of College events that are not held on campus. Please register your event through the Office of Communications and Marketing via the button below. Only events with complete titles will be included in the public calendar.

Provide off-campus event details

What types of events are included?

Events include (but are not limited to): lectures, meetings, performances, sporting events, club events, information sessions and trainings.

Note: events listed as "deadlines" only appear on custom calendars (not on the main Events Calendar), even if other categories are also selected.

How can I submit suggestions for the calendar?

Suggestions can be sent to events-calendar@mtholyoke.edu.

How can I delete my profile picture?

There's no direct way to delete your profile picture. You can designate a different profile picture by:

  1. Click on your profile icon and select Photos
  2. Upload a new photo or select an existing photo.
  3. Click the "Set profile Photo" button.

If you really want to delete your profile photo and not replace it, there's an indirect way you can do that.

  1. Upload a new photo and make it your profile icon as outlined above.
  2. Click on your profile icon and select Public Profile
  3. Scroll down to the "Recent Activity" section.
  4. Click on the X next to your uploaded photo to delete it.
    Result: Your profile photo is deleted and you will have the default shadow figure profile image.

Have questions or still need help?