For entertainment expenses, all individuals are required to substantiate, in detail, all expenses incurred and all original receipts for expenses for $25.00 or over must be submitted. The information should include:
- who was entertained
- their College relationship
- where the entertainment took place
- the business purpose of the event
These requirements conform to the rules and regulations of the Internal Revenue Service Code and will provide the College with adequate documentation in the event of an audit of an individual or the College.
Casual lunches, retirement functions, birthdays, personal occasions and other entertainment of College colleagues are not reimbursable business expenses. Business lunches with College colleagues must be limited and the business purpose fully explained.