The College has designated the following agencies to provide travel services to individuals traveling on College business:
Carlson/Accent Travel, Inc. (800) 237-0109 or (800) 866-0110
South Hadley Travel, Inc. 536-7747
Use of these agencies will provide Mount Holyoke and its travelers with several significant benefits, such as:
- Guaranteed lowest air fare
- Improved customer service
- Improved travel accounting
- Centralized review of quality of agency services
These agencies will make arrangements for transportation, hotel reservations and vehicle rentals. All travel arrangements should be made well in advance since air fare booked early can often be obtained at a much lower rate. They are also very knowledgeable of the lowest available hotel rooms and can make arrangements for limousine or shuttle services to/from the airport and/or hotels.
Before making final reservations, the traveler should complete a Travel Advance/Authorization Request form to obtain a TA number which will authorize the travel agency to directly bill the College for the air fare or other transportation expenses. The agencies have been instructed to bill the College for pre-approved expenses only. If the charge is to be billed to an American Express corporate card or to the individual directly, a TA number is not necessary.