Withdrawal & Leave of Absence

If a student withdraws or takes a leave of absence the official withdrawal or leave date will be based on the date when the withdrawal or leave request is approved by the Office of Academic Deans. 

Students will be refunded 100% of their previously paid tuition, room (less room reservation deposit for new students or a $200 room cancellation fee for returning students) and board if the official withdrawal date is before the first day of classes. (Fall semester 2016 begins September 7 and ends December 20. Spring semester 2017 starts January 24 and ends May 8.)

If a student officially withdraws or takes a leave of absence on or after the first day of classes, charges will be adjusted per the following schedule:

Fall/Spring Semester Adjustment of Charges Schedule  (Click here for specific dates.)

Week Tuition Room and Board
1-3 75% 60%
4-6 50% 40%
7-9 25% 20%

There is no refund of the Student Government Association fee if a student withdraws on or after the first day of classes. 

Credit Hour Information: Students who pay tuition by the credit hour and who reduce their course load after the drop period will have their tuition adjusted for the dropped course on the tuition refund schedule noted above. Federal aid will be reduced per the schedule noted below. College grant will not be increased to cover reduced federal or state aid. (Important: any credits dropped after the drop period will be counted, for financial aid eligibility purposes, toward the 128 credit maximum. For more information, please refer to the financial aid section of the Bulletin & Course Catalog.)

Title IV Financial Aid (Federal Funds)

Per federal regulation, when a recipient of Title IV (federal) grant or loan assistance withdraws or takes a leave of absence from the College during a semester, the College must determine, per a federal formula, the amount of federal aid that the student may retain as of the withdrawal date. Any federal aid the student may not retain according to the federal refund policy must be returned to the federal government.

Up through the first 60% of the semester the amount of federal funds a student may retain is based on the number of days the student was enrolled in the semester. After the 60% point in time of the semester a student is eligible to retain all of her federal aid for that semester.

Please note: the responsibility to repay any federal aid is shared by the College and the student. The College's share to repay is the lesser of:

  • The total amount of federal aid to be returned or the College charges multiplied by the percentage of aid that must be returned. The student's share is the difference between the aid that must be returned and the College's share.

The College's share of federal aid must be returned to the Title IV programs in the following order:

  1. Federal Direct Unsubsidized Student Loan
  2. Federal Direct Student Loan
  3. Federal Perkins Loan
  4. Federal Direct PLUS
  5. Federal Pell Grant
  6. Federal SEOG grant
  7. Other Title IV loan or grant assistance

The College must return its share of federal aid within thirty days after the withdrawal date. Any federal aid that the student must return resulting from a loan, is subject to the conditions and terms of the promissory note. If a student must repay a share of federal grant aid, the College may allow her to make payment arrangements with the College, in compliance with federal regulations. Sample Title IV refund worksheets are available upon request via email to Student Financial Services.

State Grant 

State grants will be refunded according to the rules of the individual state programs.


 After the federal refund calculation has been determined any remaining refund will be distributed in the following order: 

  1. Mount Holyoke College Grant
  2. Mount Holyoke College Loan
  3. Parent/Student Alternative Loans

Scholarships and Tuition Assistance Grant Adjustments for Non-Academic Leaves

Undergraduate students awarded a merit-based scholarship or Tuition Assistance Grant who enter as first-time, first year students are eligible to receive the scholarship or grant funding for a maximum of eight semesters. For students who leave the college during a semester, the scholarship or grant will be adjusted by the same percentage as the tuition. For example, a 75% reduction in tuition for a leave that starts in the first three weeks will result in a 75% reduction in the scholarship or grant. Students who may need an additional semester of academic work at MHC (9th semester) may request the unused portion of their scholarship or grant for their 9th semester.

Students who also have need-based assistance will have aid adjusted based on federal aid requirements (see Title IV Financial Aid) and institutional policies.