Students who withdraw or take a leave of absence will be refunded per the schedule below. Fall semester 2015 begins September 9 and ends December 22. Spring semester 2016 begins January 19 and ends May 2.
Important: the official withdrawal date is established by the date that the Registrar receives written notice of the student's intent to withdraw. Please refer to the section regarding withdrawal procedures in the Academic Regulations chapter of the Bulletin & Course Catalogue for more information. Additional College policies and procedures can be found under Leaves of Absence.
Students will be refunded 100% of their previously paid tuition, room (less room reservation deposit for new students or a $200 room cancellation fee for returning students) and board if the Registrar receives written notice of an official withdrawal before the first day of classes. If a student officially withdraws on or after the first day of classes, refunds occur on the following schedule:
Fall/Spring Semester Tuition Refund Schedule (Click here for specific dates.)
There is no refund of room charges or the Student Government Association fee if a student withdraws on or after the first day of classes.
Students who pay tuition by the credit hour and who reduce their course loads after the drop period each semester, will have tuition adjusted for the dropped course on the tuition refund schedule as noted above. Any federal aid will be reduced per the schedule noted below. College grant will not be increased to cover reduced federal or state aid. (Important: any credits dropped after the drop period will be counted, for financial aid purposes, toward the 128 credit maximum. For more information, please refer to the financial aid section of the Bulletin & Course Catalog.)
(Federal Funds only)
Title IV Financial Aid Refund
Per federal regulation, when a recipient of Title IV (federal) grant or loan assistance withdraws or takes a leave of absence from the College during the semester, the College must determine per a federal formula, the amount of federal aid that the student may retain as of the withdrawal date. Any federal aid the student may not retain according to the federal refund policy must be returned to the federal government.
Up through the first 60% of the semester the amount of federal funds a student may retain is based on the number of days she was enrolled in the semester. After the 60% point in time of the semester a student is eligible to retain all of her federal aid for that semester.
Please note: the responsibility to repay any federal aid is shared by the College and the student. The College's share to repay is the lesser of:
- The total amount of federal aid to be returned or the College charges multiplied by the percentage of aid that must be returned. The student's share is the difference between the aid that must be returned and the College's share.
The College's share of federal aid must be returned to the Title IV programs in the following order:
- Federal Direct Unsubsidized Student Loan
- Federal Direct Student Loan
- Federal Perkins Loan
- Federal Direct PLUS
- Federal Pell Grant
- Federal SEOG grant
- Other Title IV loan or grant assistance
The College must return its share of federal aid within thirty days after the withdrawal date. Any federal aid that the student must return resulting from a loan, is subject to the conditions and terms of the promissory note. If a student must repay a share of federal grant aid, the College may allow her to make payment arrangements with the College, in compliance with federal regulations. Sample Title IV refund worksheets are available upon request via email to Student Financial Services.
State Grant Refund Policy
State grants will be refunded according to the rules of the individual state programs.
Institutional Refund Policy
After the federal refund calculation has been determined any remaining refund will be distributed in the following order:
- Mount Holyoke College Grant
- Mount Holyoke College Loan
- Parent/Student Alternative Loans
Scholarships and Tuition Assistance Grant Adjustments for Non-Academic Leaves
Undergraduate students awarded a merit-based scholarship or Tuition Assistance Grant who enter as first-time, first year students may receive the scholarship or grant funding for a maximum of eight semesters. Should a student need to leave the college during a semester, the scholarship or grant will be adjusted by the same percentage as the tuition is adjusted. For example, a 75% reduction in tuition for a leave that starts in the first three weeks will result in a 75% reduction in the scholarship or grant. Students who may need an additional semester of academic work at MHC (9th semester) may request the unused portion of their scholarship or grant for their 9th semester.
Students who also have need-based assistance will have aid adjusted based on federal aid requirements (see Title IV Financial Aid) and institutional policies.