Hazing
Hazing is a serious offense. The College encourages students to report such offenses promptly. Hazing is prohibited by both Commonwealth law and the Mount Holyoke College Honor Code, and will not be tolerated in this community of trust. All reported cases of suspected hazing will be seriously investigated with a fair process. For more information on the College Anti-Hazing Policy, please review the full policy.
Jury duty
According to the Office of Jury Commissioner of the Commonwealth of Massachusetts, “Every U.S. Citizen 17 years of age or older who is a Massachusetts resident or an inhabitant for more than 50% of the time is eligible to serve as a juror. If a student is a resident of another state but a student at a Massachusetts college, they are an inhabitant for more than 50% of the year and, therefore, eligible to serve as juror in Massachusetts.”
It is not unusual for students residing in Hampshire County to be summoned to serve as trial jurors. Jury service, on a short-term basis, can provide students with a good opportunity to fulfill one of their important responsibilities as members of the community. Mount Holyoke College supports students in the fulfillment of this civic duty.
Students should carefully read all materials they receive with their summons to service, which contain helpful information about confirming, postponing, rescheduling, or relocating service, and address many of the most frequently asked questions. Jury duty is an important legal obligation, and those who fail to respond are subject to criminal prosecution.
Students who must miss class in order to fulfill the jury service requirement should notify each of their instructors of the summons and make arrangements with the instructor to complete any missed work. Staff at the Office of Academic Deans may be able to assist students in arranging for missed class time due to jury service. Students may be required to furnish their summons notice or the certificate of service when making these arrangements.
For questions about jury duties, including confirming, postponing, rescheduling, or limiting service, students can contact the Office of Jury Commissioner (1-800-THE JURY / 1-800843-5879).
Leave policy
Mount Holyoke’s Leave of Absence Policy covers four types of leave: academic, medical, personal and mandatory.
Missing Person Policy and Procedure
This policy is intended to establish formal notification procedures for students who reside in Mount Holyoke Student housing and are reported as missing, as required by the Higher Education Act as amended by the Higher Education Opportunity Act (HEOA), effective October 1, 2010.
View the full policy.
Personal vehicles on campus
The College is not responsible for, nor will it pay any claims for, damages to student-owned vehicles resulting from falling ice, snow, tree limbs or any other natural occurrence or event on its property or elsewhere, whether the possibility of such an event is warned against or not. The College is not responsible for, nor will it pay any losses, claims or damages to student-owned vehicles resulting from vandalism, collision or other acts by any person, other than damage caused directly by its employees. More information is available at the parking office. Policy violations or non-compliance with parking rules and regulations may be addressed primarily by the Office of Public Safety & Service using process and procedure set out by that office.
Political activity
All Mount Holyoke community members — students, faculty and staff — must comply with the policy on activities related to political campaigns.
Responding to online issues
College officials do not read, consult, monitor or respond to online pieces, unless specific information is brought to their attention by a concerned third party. They are unable to keep the source of the information anonymous and may share the identity of the source in an effort to determine the credibility of the concern or to assess the safety of the individual involved and/or campus community. If someone online presents a College official with a specific statement of intent to harm self or others, they will address that by approaching the person, letting them know how they received the information, and doing a general well-being check.
Right of entry by Public Safety & Service
Officers of the Mount Holyoke College Department of Public Safety & Service are sworn police officers of the commonwealth of Massachusetts under the authority of Massachusetts General Laws, Chapter 22C, Section 63, and in that capacity exercise police powers, including the power of arrest on campus.
Public Safety & Service officers may conduct searches of persons and their immediate surroundings in the course of making an arrest to seize weapons that might endanger the officer. They may also enter a student’s room without permission when pursuing a fleeing suspect. Persons arrested by Public Safety & Service officers will be searched and their property inventoried as a matter of department policy. Evidence or information about any illegal items obtained from an inventory search subsequent to an arrest may be used against the arrested individual.
Public Safety & Service officers may search student rooms, vehicles or possessions for evidence of a crime with a valid judicial search warrant. Public Safety & Service officers may enter a student room without permission in response to an emergency such as threatening life situation or threat to the health or property of the College and campus community. Should Public Safety & Service see evidence of a crime in plain view, they are under a legal duty to seize the evidence and, if appropriate, make an arrest.
Public Safety & Service officers have a legal duty to seize any illegal items in plain view when they are located in a space where the officer has a right to be present. Officers have a right, and are expected, to patrol all public and common areas of the College. The procedure for seizing items under the plain view doctrine will be done in accordance with federal and state laws. The College may take still and video photographs of serious incidents and disasters to preserve a record. The director of Public Safety & Service or designee will determine the need for such evidence and documentation.
Officers patrol the residence halls as a part of their regular duties, usually limiting their patrols to the main floor and outside doors. However, they have the right to patrol and are responsible for the entire building. Specific incidents and requests may result in increased patrols of the floors of the halls to ensure the safety of the residents. During the course of residence hall parties and at other times, officers may patrol and inspect all public areas.
Smoke- and tobacco-free campus
In the interest of the health and well-being of the Mount Holyoke College community and the campus environment, the College adopted a 100% Smoke- and Tobacco-Free Campus Policy as of August 22, 2020.
Student Organizations Hosting Overnight Guests
This policy is for student organization conferences, performances or events hosting more than 15 guests on any given night.
Occasionally, a recognized student organization on campus will want to host a conference, performance or event that includes inviting similar organizations from other campuses to the Mount Holyoke campus. If the event will require an overnight stay and the organization would like to offer guests housing with current organization members, the Office of Residential Life has enacted a specific policy that must be followed.
For the residential/overnight component of a student organization program, the Office of Residential Life has a duty to maintain the guest policies for the campus and to ensure that student organizations are not abusing this policy through inappropriate practices. These factors necessarily must be considered in the planning phase of proposed events.
Student organizations hosting overnight guests must follow these guidelines:
- Any organization must make an appointment to meet with the director or associate director of Residential Life for approval. This meeting must take place during the semester prior to the event (i.e., meet in fall 2022 for a spring 2023 event).
- An event is limited to a maximum of 100 overnight guests. This number might be smaller depending on the student organization’s ability to comply with the formula for determining how many guests are allowed. Under no circumstances will this number exceed 100 people. Guests falling under this policy may not stay more than two nights on campus.
- Student organizations sponsoring conferences, performances or other events may not solicit hosts from the general student body to accommodate overnight guests for the event. Only pre-enrolled, active members of the sponsoring organization may host such guests and must do so within the established parameters of the Mount Holyoke College Guest Policy. Member solicitation to host must be free of coercion and provide members clear communications on opting out of hosting. Members who choose to host are obligated to gain permission from their roommate prior to agreeing to host. A host (an active organization member) may only house one delegate/guest and will need to sign a host agreement form before the event takes place. Under no circumstances will a Mount Holyoke student be allowed to host more than one guest for the event, regardless of whether they believe their room has the space to do so.
- The representatives responsible for the housing and registration portions of the event will need to provide a full list of hosts and assigned guests to the Office of Residential Life a minimum of one week prior to the event.
- If the event has more overnight needs than can be accommodated on campus in compliance with campus guidelines and state laws, advertising and registration details must be designed and written to encourage delegates or guests to pursue off-campus housing options at area hotels.
- The option for on-campus hosting of guests must be advertised as limited. The College recommends stating that it is available with priority given to those guests who have financial or travel hardships.
- Before registration materials are made public (on a website, in printed materials, on social media, etc.), the plan and materials to register/recruit institutions and guests for this event must be reviewed for compliance with these parameters by the Office of Student Involvement and/or the Office of Residential Life.
Failure to follow this policy can result in the student organization being prohibited from hosting an event on campus that provides overnight housing, an honor code violation or disciplinary action. Students should contact the Office of Student Involvement and/or the Office of Residential Life with questions.
Unauthorized entry
No student shall make unauthorized entry on or into any College facility, building, office, attic or roof or other College property without permission or in instances where the person knew or should have known that such access is restricted. This includes trespassing, propping or unauthorized use of alarmed doors for entry into or exit from a College building; and the possession, duplication or use of keys to College facilities. Further, no student shall enter or remain in a private room, office, or restricted area under control of another student, faculty member or College official.
Weapons and firearms policy
In accordance with Massachusetts General Law Chapter 269 Section 10J, weapons are prohibited on the grounds of the College with the exception of law enforcement officers duly authorized to carry such weapons. See the Public Safety and Services weapons policy.
